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RFQ/LTA/2309/58 Long Term Agreement for Printing and Copying Services
Procurement Process :RFQ - Request for quotation
Deadline :01-Nov-23 @ 04:30 AM (New York time)
Published on :21-Sep-23 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-LKA-00195
Contact :UNDP Procurement Team -

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-LKA-00195, following the instructions in the user guide.

Introduction :


Long Term Agreement for Printing and Copying Services for UNDP Sri Lanka


UNDP Sri Lanka wish to establish Long Term Agreement with multiple service providers for provisioning of Designing Printing and copying services required in respect to its own program implementation. The volume of printing services for UNDP Sri Lanka CO and UNDP projects for the past 3 years was approximately  USD 150,000 (about 50,000 USD annually).


The LTA does not form a financial obligation or commitment from UNDP at the time the LTA contract is signed and that such an agreement is non-exclusive. When a specific need arises, the successful supplier with lowest rate per requires category of item will be approached and be provided with a specific TOR/specification and deliverables (and time frame) but still within the scope of the responsibilities stated in the LTA. Financial commitments will only be established each time a Purchase Order (PO)for the specific TOR / specifications for the supplier is committed. 

 The LTA unit prices are valid for a period mutually agreed between the UNDP and the contractor (minimum price validity period is one year). UNDP will make the payments in Sri Lanka Rupee (LKR) to all contractors and prices quoted in USD will be converted to the LKR in accordance with the prevailing UN operational rate of exchange at the time of PO issuance.

Link to UN operational rate of exchange:

This LTA has a cumulative ceiling amount that may accrue to the supplier during the life of the LTA, but said amount shall remain as an upper limit, and must not and cannot be interpreted nor understood as neither a financial commitment nor guarantee of business volume.

UNDP reserves the right to enter into LTA with more than one bidder and the right to split the award of contract among the LTA holders if it is in UNDP’s best interest.

Service Providers are permitted to bid either for one LOT or both LOTs.

LOT 1 -  Digital Printing

LOT 2 - Offset Printing


Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.


Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

UNDP Sri Lanka

Procurement Team


Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)