1. Description
Istanbul Regional Hub intends to host a High-Level Regional Workshop on Multidimensional Poverty Measurement from 24th to 26th October in Istanbul, Turkiye.
The main objective of the three-day workshop is to create a forum for technical and policy experts from governments, statistical agencies and international organizations to:
· Share experience from applying different methodological approaches to measuring multidimensional poverty, and their use;
· Discuss findings of the comprehensive review of MPI methodologies applied in ECIS region and beyond commissioned by UNDP Istanbul Regional Hub;
· Discuss ideas for improved coherency and synergies (e.g. institutional arrangements, surveys, trainings, etc.)
· Building stronger partnerships across multilateral institutions and national counterparts for exchange of knowledge and information regarding MPI methodological support to countries;
Review findings and recommendations from UNDP-OPHI Regional Study on Multidimensional poverty and a dashboard for designing national MPIs.
The workshop will be held in a hybrid format combining in-person and on-line participation. The event will include plenary sessions, group exercises and workshops It is expected that a maximum two participants per institution/country would attend in person while others are welcome to join online.
The workshop is targeting senior policy and technical staff from international organizations (OPHI, UNDP, UNECE, UNICEF, FAO, the WB) working on multidimensional poverty measurement or experts supporting country level projects in the Europe and Central Asia region; experts from national statistics offices and government ministries involved in production and use of MPIs.
24th October, start 8:30am – 16:30pm, 25 participants.
25th October, start 8:30am – 5pm, 25 participants.
26th October, start 8:30 am – 5 pm, 25 participants.
The residential venue should be of at least a 3-star standard, in Istanbul, easily accessible by public transport and allowing for drop-off and parking options. The residential venue must have the following characteristics:
a) Room (1) facilities large enough to accommodate approximately 25 participants for the security briefing and general sessions.
b) Easy access to the venue’s in-house facilities or an adjacent room for lunch and suitable area for coffee breaks in the immediate vicinity of the conference facility, with access limited to conference participants, UN staff and the required hotel staff.
c) Lunch Buffet. It should include soft drinks and the choice of food should cater for all needs (meat, fish, vegetarian) with both European and Turkish cuisines.
d) Provision of coffee, tea, water with suitable snacks (cookies, fruit baskets) outside of the conference room/facility throughout the day, at a minimum 8:30 am to 5pm.
e) Preferably UNDP Logo Folders, and stationery to be presented to all participants. (pens, notebooks.)
f) Participants will receive a name tag with their name printed on recycled paper and environmentally friendly ropes surrounding the name tag which participants can put on their neck.
g) 5 flipcharts
2. Technical requirements
Room Summary
| 1 conference room | Suitable for approximately 25 people (socially distanced) and online streaming of and engagement during an event | Required from 8:30am on 24th October until 5pm on 26 October |
a) Conference room (required from 8:30am on 24th of October until 5pm on 26th of October)
25 participants (this is the total number of participants, including facilitators) plus 3 extra people of support staff;
Equipment:
- Conference Audio Equipment with table or wireless microphones at each desk (approximately 5 desks with approximately 5 people per desk) + 2 wireless microphones for trainers/facilitators.
- Projector and screen for presentations.
- 1 Photographer
- Zoom facilitator
- Mobile camera and mobile camera person to record the sessions
- A full-time English-speaking technician on-site to handle the audio and online streaming equipment and ensure smooth uninterrupted online connections (Zoom/Microsoft Teams).
- Cameras, microphones, and internet connection to enable streaming of all plenary and Q&A sessions online, as well as potential remote interventions from external participants. Internet connection for online streaming shall be through fixed line internet connections to ensure uninterrupted streaming.
- Equipment for simultaneous translation and at least 2 English-Russian interpreters
Room set-up:
- Room must be available for set up required from 8am, Tuesday, 24th October to Thursday 26th October at 6 pm.)
- 5 desks/5 chairs each approximately, arranged at free layout. Layout should be flexible to changes during different event days.
- There should be ample space between each table.
- 2 rectangular sitting table with chairs for the trainers and facilitation team – one in the front and one at the back of the room.
- Good, fast and stable Internet connection with Wi-Fi password available to all participants.
- Power supply with at least 24 power outlets (for charging Laptops etc).
Beverages:
- Drinking water and glasses for participants (average 1 litre per person per day) in the conference room and secretariat for a total of 25 people.
Room set-up
- Conference Table
- 5-6 Office chairs (Davos style)
3. Conference package
The conference package is to include coffee and tea with snacks 24th of October, start 8:30 am – 5 pm for 25 participants; 25th of October, start 8:30 am – 5pm 25 participants; 26th of October, start 8:30 am – 5 pm, 25 participants.
Lunch as specified in these terms of reference shall be made available between the hours of 12:00 and 14:00 required from Tuesday 24th October to Thursday 26th October for 25 people. The venue shall quote a price per person with an estimated number of 25 lunch meals. The exact number will be confirmed closer to the start date.
Name tags must be provided for all 25 participants on day one. Name tags should be lanyard (around the neck) style and be made of recycled or carbon neutral materials.
