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Regional Forum on Conflict Prevention and Peacebuilding

Procurement Process

RFQ - Request for quotation

Office

UNDP-IRH - TURKEY

Deadline

08-Oct-23 @ 04:59 PM (New York time)

Published on

27-Sep-23 @ 12:00 AM (New York time)

Reference Number

UNDP-IRH-00079

Contact

Procurement IRH - procurement.irh@undp.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-IRH-00079, following the instructions in the user guide.

Introduction

Scope of the Tender

The Regional Forum on Conflict Prevention and Peacebuilding will provide a space for UNDP Country Office staff, partners and external experts to gather and take stock of the conflict environment and lessons learnt in the region, develop approaches to more effectively mainstream conflict sensitivity into our work and shape our regional collaboration to implement the new Regional Programme on Conflict Prevention and Peacebuilding in Europe and Central Asia. The event will include plenary sessions, group exercises and workshops, with the objective of identifying a clear pathway with concrete activities to strengthen UNDP engagement for Conflict Prevention & Peacebuilding (CPPB) in the region. 

 

 

13th November, start 9 am – 6.30 pm, 100 participants 

14th November, start 9 am – 6.30 pm, 100 participants 

15th November, start 9 am – 6.30 pm, 100 participants 

 

 

The residential venue should be of at least a 3-star standard, in Istanbul, easily accessible by public transport and allowing for drop-off and parking options. The residential venue must have the following characteristics: 

 

  1. Room (1) facilities large enough to accommodate approximately 100 participants for the security briefing and general sessions, including ample space for movement. A second room close or adjacent to this room for approximately 10 participants to hold side meetings. 

 

  1. Easy access to the venue’s in-house facilities or an adjacent room for lunch and suitable area for coffee breaks in the immediate vicinity of the conference facility, with access limited to conference participants, UN staff and the required hotel staff. 

 

  1. Conference Equipment for hybrid (online-offline) meetings, including wireless microphones for each speaker, audio conference system for the conference room and mobile and fixed cameras to show the room to online participants, following the technical requirements below.  

 

  1. Lunch Buffet. It should include soft drinks and the choice of food should cater for all needs (meat, fish, vegetarian, vegan, gluten free) with both European and Turkish cuisines. 

 

  1. Provision of coffee, tea, water with suitable snacks (eg. cookies, fruit baskets, wraps) outside of the conference room/facility throughout the day, at a minimum 8:00 am to 6pm. 

 

  1. Dinner and social event for 90 people on Tuesday 14th November starting at 7pm including transportation from the selected Forum venue to the social event venue and back. 

 

  1. Documents :

    Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)