View Negotiation

UNDP-ITB-2023-420 Supply of 350 off-grid DC (Direct Current) based energy system
Procurement Process :ITB - Invitation to bid
Deadline :04-Dec-23 @ 05:30 AM (New York time)
Published on :20-Nov-23 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-PAK-00548,1
Contact :Procurement Unit -

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-PAK-00548,1, following the instructions in the user guide.

Introduction :

The Merged Areas Governance Programme (MAGP) is a comprehensive governance initiative that focuses on technical assistance and implementation support to the Government of Khyber Pakhtunkhwa (GoKP) in three main areas: (1) accelerated development with an emphasis on the delivery of basic services; (2) border governance and connectivity; and (3) support to local governance. The overall objective of the Programme is to enhance the capacity of the GoKP to successfully integrate the Merged Areas and strengthen border governance and cross-border connectivity by extending laws, policies, and strategies; planning, designing, and delivering development initiatives; and implementing inclusive local government systems. An emphasis is placed on inclusive development, to ensure that marginalized population groups benefit from development in the MAs, as well as on disaster-risk reduction and improved risk management, to help prevent, mitigate and/or address the effects of climate change and other risks.

As part of its approved workplan, MAGP is supporting GoKP in the implementation of key initiatives under the Accelerated Implementation Programme, I and II (AIP) – a comprehensive framework reflecting public investments in the MAs. This includes the in design and roll-out of Special Emphasis Programmes (SEPs) - a flagship MAGP initiative, SEPs provide an opportunity to introduce innovative, context-specific solutions to seemingly intractable development problems with the aim of achieving expedited and transformative changes in the public sector. Through evidence-based and experimental program designs, SEPs move away from conventional and repetitive development approaches, bringing together national and international experts and government representatives to drive accelerated development outcomes in the MAs.

Currently SEPs are under development in five priority areas: education, health, environment and climate, natural resource management and women. Within this context, MAGP is supporting GoKP in design and implementation of a SEP which aims to improve the well-being of the people of the MAs through increased and reliable access to electricity supply via off-grid solutions. Through provision of Direct Current (DC) based energy systems to select households in districts Orakzai, Khyber, and Mohmand, the SEP seeks to foster a shift from free (but limited) to paid (but enhanced) electricity supply in the MAs. Notably, it will seek to generate valuable policy insights with respect to the feasibility of community-based payment models and the residents’ willingness-to-pay for alternative energy solutions.


The firm will be responsible for the procurement, delivery, installation, training and operations and maintenance of the off-grid DC-based energy systems in 10 Village Councils (VCs) across the three districts (Orakzai, Khyber, and Mohmand). The firm is expected to provide installation services to 350 households for the deployment of solar home systems in addition to trainings on operations and maintenance (one time training to all 350 households and system specific training to at least 10 individuals (1 individual per VC)). For technical specifications and additional details on the nature and requirements of the energy systems, please refer to the attached Bills of Quantities (BoQs).

 Scope of Work:

  1. Delivery of 350 off-grid DC-based solar energy systems in 10 VCs, with minimum technical specifications requested in the BoQs.
  2. Quality Checks: All procured materials should undergo and pass quality assurance tests in accordance with UNDP standard guidelines to ensure alignment with the predefined specifications, and include a standard 1-year warranty.
  3. Eligible products must meet the applicable IEC Quality Standards through testing according to IEC/TS 62257-9-5: 2018 or IEC/TS 62257-9-8: 2020 at an ISO 17025 accredited laboratory or must show to have been designed in accordance to IEC/TS 62257-9-6 or 8 and pass testing according to IEC/TS 62257-9-5:2018 or IEC/TS 62257-9-5: 2018 at an ISO 17025 accredited laboratory

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link:  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Amendment : Pre-bid meeting minutes have been uploaded. Addendum-1 and updated BoQ Annex H.1 have been uploaded. Please kindly review the above changes and consider the above changes in the ITB while preparing your bid. The bids submitted on the old version will not be accepted. The updated “Annex H.1 Updated BoQ” is uploaded, and bids must be submitted based on the amended requirements.
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)