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Provision of Audio/Video Setup upgrade Services for UN House Conference Rooms
Procurement Process :RFP - Request for proposal
Office :UNDP-NGA - NIGERIA
Deadline :15-Feb-24 @ 11:00 PM (New York time)
Published on :15-Jan-24 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-NGA-00507,1
Contact :Oluwafunmilayo Ebiniyi - oluwafunmilayo.ebiniyi@undp.org

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Introduction :

Background


UN Nigeria office is located at Plot 617/618 Diplomatic Drive, Central Area, Abuja, FCT Nigeria. The office seeks to upgrade audio/video systems in the main conference room.


To improve meeting efficiency and productivity, the office is looking for fit for purpose meeting room solutions for the main conference room, include but not limited to intelligent meeting room control solution, Audio/Video (A/V) solution and video conferencing solution.



OBJECTIVE

The project aims to implement fit for purpose meeting room solutions to improve meeting room control and meeting experience in the main conference Hall and Meeting Rooms of UN Nigeria.


SCOPE OF WORK:

The scope of work is for the upgrade of the existing audio/video set up of the main auditorium and the meeting rooms. The Auditorium is a multifunction room and will be used for all staff meetings, training, and video conferencing etc. Other meetings rooms are on Wing A and B of the first floor. The existing audio system in the auditorium and meeting rooms was installed in 2018. The layout of the auditorium and meeting rooms (Wing A & B) is attached (Annex 2).


Reputable vendors are requested to review the existing system and present an inclusive audio/video solution to the current set up in the main auditorium and meeting rooms in UN Nigeria Office Abuja.  The successful vendor will be required to implement the proposed solution as well as provide one year of support and maintenance service to the installed systems.


 

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Please note:


BID CONFERENCE Will be conducted.


There will be a bid conference for the prospective vendors at;


The UN Nigeria office, located at Plot 617/618     

Diplomatic Drive, Central Area, Abuja, FCT Nigeria as scheduled below. 


The bid conference will provide a platform for inspection of the current facilities at the meeting rooms and clarify any information of interest by vendors. 

Date: Thursday 11th January 2024

Time: 1pm


 

UNDP OFFICE ABUJA, NIGERIA

PROCUREMENT UNIT

Amendment : Updated TOR, updated Bid Sheet (containing amended validity period), Minute of last site inspection (audio and text), Line diagrams and other relevant attachments.
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)