INVITATION TO BID
Long term agreement for provision of Conference Facilities and Hotel Accommodation Services to UN agencies at Putrajaya & Cyberjaya, Malaysia
United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective bidders to submit a bid in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).
In order to facilitate the transition and better collaborate on the move to Quantum, UNDP Malaysia Procurement Unit will conduct a training session on Quantum for the bidders during the pre-bid meeting using the following link:
Time: 11:00AM (Malaysia Time)
Date: 19 December 2022 [Monday]
Registration Link
https://undp.zoom.us/webinar/register/WN__ezLB9wjR9OfckJFGd79HQ
UNDP Malaysia Country Office, on behalf of the participating UN Agencies looking for services providers for the provision of conference facilities and hotel accommodation services in order to organise meeting in Putrajaya and Cyberjaya, Malaysia. Some other UN Agencies may piggy-back on UNDP LTA to establish their LTAs.
UNDP organize high-level meetings, conferences, trainings, and workshops which often require the provision of conference facilities and hotel accommodation services. These events can vary in size and location and are hosted for a variety of internal and external participants including high-level dignitaries, stakeholders from the private sector and civil society, donors, other UN agencies, and UN staff members. UNDP is an international organization with a multi-ethnic, multi-lingual population that represents member nations from throughout the world. Bidders are expected to demonstrate their ability to meet varied tastes, preferences and cultural backgrounds of this diverse population.
It is therefore important that UNDP and partner agencies identify a strategic hotel and engage the specific hotel for the provision of conference facilities and hotel accommodation services through competitive bidding process.
In case there will be any workshops or trainings organized in Putrajaya/ Cyberjaya, UNDP will primarily contract the strategic hotel partner without going through the procurement process each time. The strategic hotel will gain benefit from the volume of the services used by UN agencies in Kuala Lumpur. This will be a win-win solution for both parties.
