SECTION 1: LETTER OF INVITATION
United Nations Development Programme, hereinafter referred to as UNDP, through “Supporting the e-transformation of policing processes related to contravention cases” Project, hereby invites prospective proposers to submit a proposal for Development of a new contraventions management software solution “E-Dosar Contraventional” for the internal affairs system in accordance with the General Conditions of Contract and the Terms of Reference as set out in this Request for Proposal (RFP).
To enable you to submit a proposal, please read the following attached documents carefully:
Section 1: This Letter of Invitation
Section 2: Instruction to Proposers
Section 3: Data Sheet
Section 4: Evaluation Criteria
Section 5: Terms of Reference (Romanian and English versions, Annex 1)
Section 6: Conditions of Contract and Contract Forms
Section 7: Proposal Forms
- Form A: Proposal confirmation
- Form B: Checklist
- Form C: Technical Proposal Submission
- Form D: Proposer Information
- Form E: Joint Venture/Consortium/Association Information
- Form F: Eligibility and Qualification
- Form G: Format for Technical Proposal
- Form H: Format for CV of Proposed Key Personnel
- Form I: Statement of Exclusivity and Availability
- Form J: Financial Proposal Submission
- Form K: Format for Financial Proposal
-Form L: Proposal Security
If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out in Section 3: Data Sheet.
A Pre-bidding conference will take place, as follows:
Time and time zone: 02:00 PM (GMT+2, Moldova Local Time)
Date: 25 January , 2024
Venue: Online Zoom Meeting
Meeting URL: https://undp.zoom.us/j/89125409573
Before joining the meeting kindly leave your name and contact details, after which you will be allowed to join the meeting.
The focal point for the arrangement is:
Elena Verdes, Project Associate
e-mail address: firstname.lastname@example.org
Please, confirm your participation by COB one day before the pre-bid meeting to the following email: email@example.com
Should you be interested to submit a proposal, please log in to the Quantum NextGenERP supplier portal and subscribe to this tender following the instructions in the system user guide. Please search for the tender using search filters, namely Negotiation ID: UNDP-MDA-00379. Once subscribed to the tender, you will be able to receive notifications in case of amendments of the tender document and requirements.
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the Quantum NextGenERP supplier portal.
Offers must be submitted directly in the Quantum NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in the portal (please log in using your username and password). In case you have never registered before, follow the Supplier Portal Registration Link.
Please note that the access link to the Supplier registered profile is sent from Oracle within up to 3 days. In case you have not received the access link after 3 days since registration, you should address for support to UNDP at the email address: firstname.lastname@example.org. In case you encounter errors with registration (e.g. system states Supplier already is registered), you should address for support to UNDP at the email address: email@example.com.
Computer firewall could block oracle or undp.org extension and Suppliers might not receive the Oracle notifications. Please turn down any firewalls on your computers to ensure receipt of email notification.
Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at firstname.lastname@example.org. Please pay attention that the proposal shall be submitted online through the Quantum system and any proposal sent to the above email shall be disqualified.
Should you require further clarifications on the Request for Proposal, Terms of Reference or other requirements, kindly communicate using the messaging functionality in the portal.
Deadline for Submission of Offers (Date and Time), which is visible in the online procurement system will be final. System will not accept submission of any proposal after that date and time. It is the responsibility of the bidder to make sure that the proposal is submitted prior to this deadline for submission.
Bidders are advised to upload proposal documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Bidder faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.
We look forward to receiving your proposal.