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UNDP-NPL-00206- LTA for Sustainable Event Management Services for UNDP Nepal
Procurement Process :RFQ - Request for quotation
Deadline :15-Feb-24 @ 06:15 AM (New York time)
Published on :25-Jan-24 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-NPL-00206,2
Contact :Procurement Unit, UNDP Nepal -
Sustainable Procurement Indicators :Environmental - Climate change mitigation and adaptation / Requirement related to energy-efficient and clean transportation and logistics arrangements; / Contract terms & conditions, KPIs and performance evaluation
Environmental - Sustainable resource use / Requirements on design and production to use recycled, recyclable, biodegradable, re-used, reusable, renewable or compostable materials / Contract terms & conditions, KPIs and performance evaluation
Generic - UN Global Compact / Require vendors to register to UN Global Compact during the course of the contract's duration / Evaluation criteria
Generic - UN Global Compact / Other / Evaluation criteria
Social - Gender issues / Requirement of bidders to demonstrate commitment to integrate gender mainstreaming in the project's approach and personnel structure; / Evaluation criteria
Social - Social health and well-being / Avoidance of chemicals potentially hazardous to users of the product, like volatile organic compounds (VOCs) etc. / Evaluation criteria
Economic - Whole life cycle cost

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-NPL-00206,2, following the instructions in the user guide.

Introduction :
SCOPE OF TENDER. - Request for Quotation - Long Term Agreement for Sustainable Event Management Services for United Nations Develpment Programme (UNDP) Nepal

UNDP Nepal requires professional sustainable event management services to facilitate and organize events including large-scale. This initiative aims to enhance the quality and efficiency of event planning and execution.

The primary objectives of this assignment are as follows:
Collaborate closely with UNDP Nepal to ensure the effective planning, management, and execution of events, adhering to the highest national standards.
Provide top-quality services for organizing eco-conscious events, including conferences, workshops, training sessions, meetings, accommodation, travel arrangements, and mission-related events in a timely and efficient manner.
Ensure that event facilities, such as conference halls, information technology resources, stationery, and catering, meet the required standards for hosting such events as per specified requirements.
Guarantee that the implementation process aligns with the established timeline for each event.
Ensure that events are culturally sensitive and grounded in the local context.

The approximate value of LTA threshold for three years will be tentative USD 130,000.00.
This is just an estimated figure, and not a guaranteed volume, and this should not be considered as a promise to do the business with selected bidder. The figure is provided to reflect the volume of the business and scope of services. 

In order to facilitate the transition and better collaborate on the move in Quantum, UNDP Nepal Procurement Unit will conduct a training session on Quantum for the bidders during the pre-bid meeting to be held on 6 February 2024 at 14:30-15:30 pm at UN Conference Hall, UN House, Pulchowk, Lalitpur.

To participate in pre-bid meeting kindly confirm your registration/availability in advance at email by 5 February 2024 to facilitate your easy access to UN House premises.

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.


Amendment : to upload revised price list and pre-bid minutes
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)