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LTA for Conference Facilities and Hotel Accommodation Services- Kuala Lumpur, MY
Procurement Process :ITB - Invitation to bid
Deadline :31-Jan-23 @ 04:00 AM (New York time)
Published on :14-Dec-22 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-MYS-00013,1
Contact :Procurement Team -

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-MYS-00013,1, following the instructions in the user guide.

Introduction :


Long term agreement for provision of Conference Facilities and Hotel Accommodation Services to UN agencies at Kuala Lumpur, Malaysia

United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective bidders to submit a bid in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).

In order to facilitate the transition and better collaborate on the move to Quantum, UNDP Malaysia Procurement Unit will conduct a training session on Quantum for the bidders during the pre-bid meeting to be held using the following link:

Time: 3:00PM (Malaysia Time)

Date: 19 December 2022 [Monday]

Registration Link

UNDP Malaysia Country Office, on behalf of the participating UN Agencies looking for services providers for the provision of conference facilities and hotel accommodation services in order to organise meeting in Kuala Lumpur, Malaysia. Some other UN Agencies may piggy-back on UNDP LTA to establish their LTAs.

UNDP organize high-level meetings, conferences, trainings, and workshops which often require the provision of conference facilities and hotel accommodation services. These events can vary in size and location and are hosted for a variety of internal and external participants including high-level dignitaries, stakeholders from the private sector and civil society, donors, other UN agencies, and UN staff members. UNDP is an international organization with a multi-ethnic, multi-lingual population that represents member nations from throughout the world. Bidders are expected to demonstrate their ability to meet varied tastes, preferences and cultural backgrounds of this diverse population. 

It is therefore important that UNDP and partner agencies identify a strategic hotel and engage the specific hotel for the provision of conference facilities and hotel accommodation services through competitive bidding process.

In case there will be any workshops or trainings organized in Kuala Lumpur, UNDP will primarily contract the strategic hotel partner without going through the procurement process each time. The strategic hotel will gain benefit from the volume of the services used by UN agencies in Kuala Lumpur. This will be a win-win solution for both parties.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link:  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

UNDP Office, Malaysia
Procurement Unit
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)