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RFQ_UNDP-NPL-00209- LTA for Hotel Services inside Kathamndu Valley
Procurement Process :RFQ - Request for quotation
Deadline :29-Feb-24 @ 06:15 AM (New York time)
Published on :01-Feb-24 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-NPL-00209,1
Contact :UNDP Nepal Procurement -
Sustainable Procurement Indicators :Environmental - Sustainable resource use / Requirements on design and production to use recycled, recyclable, biodegradable, re-used, reusable, renewable or compostable materials / Contract terms & conditions, KPIs and performance evaluation
Environmental - Sustainable resource use / Requirement for reduced or bulk packaging of the product / Contract terms & conditions, KPIs and performance evaluation
Generic - UN Global Compact / Other / Other
Social - Gender issues / Requirement of bidders to demonstrate commitment to integrate gender mainstreaming in the project's approach and personnel structure; / Minimum mandatory technical specifications and tender requirements
Economic - Whole life cycle cost

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-NPL-00209,1, following the instructions in the user guide.

Introduction :

SCOPE OF TENDER: Long-Term Agreements for the Provision of Hotel Services inside Kathmandu Valley for conducting national and international workshops, meetings, seminars and accommodation services to UNDP and its project offices.

The United Nations Development Programme (UNDP) Nepal wishes to enter into Long-term Agreement with multiple hotels located inside Kathmandu Valley for conducting national and international workshops, trainings, meetings, seminars for UNDP and its project offices.

The UNDP is soliciting quotations from hotels with relevant experience and qualifications to provide these services. The bidding hotels should be legally constituted and formally registered in Nepal.

Long Term Agreements (LTAs) will be signed with the selected bidder/s for a period of one year with the provision of an extension for an additional two years, based on satisfactory performance.

The approximate value of LTA threshold for three years (based on the previous year’s spending & forthcoming requirements) will be tentative USD 180,000.00.

This is just an estimated figure, and not a guaranteed volume, and this should not be considered as a promise to do the business with selected bidder. The figure is provided to reflect the volume of the business and scope of services.

In order to facilitate the transition and better collaborate on the move in Quantum, UNDP Nepal Procurement Unit will conduct a training session on Quantum for the bidders during the pre-bid meeting to be held on 15 February 2024 at 14:00-15:30 pm at UN Conference Hall, UN House, Pulchowk, Lalitpur. To participate in pre-bid meeting kindly confirm your registration/availability in advance at email by 14 February 2024 to facilitate your easy access to UN House premises.


Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.


Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.




Amendment : To uploaded revised annex as per tot the pre-bid meeting and pre-bid minutes
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)