View Negotiation

Provision of videography, photography and graphic design services
Procurement Process :ITB - Invitation to bid
Deadline :24-Jun-24 @ 06:00 AM (New York time)
Published on :30-May-24 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-KAZ-00345,1
Contact :UNDP KAZ Procurement Unit -

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-KAZ-00345,1, following the instructions in the user guide.

Introduction :

United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective bidders to submit a bid in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB) # UNDP-KAZ-00345 on provision of of videography, photography and graphic design services for UNDP in Kazakhstan.

At UNDP, external and internal communication—nationally, regionally, and globally—is critical to achieving both development results and business objectives. Skilful communication contributes to transparency and development effectiveness, attracts and fosters strong partnerships, and can boost resource mobilization. Communications also plays a crucial role in positioning UNDP as a credible and trusted development partner and thought leader, creating greater awareness about the organization’s work and its impact on the continent. The Terms of Reference outline the requirements for professional videography, photography, design services to capture high-quality images of UNDP Kazakhstan events. The aim is to produce compelling visual narratives that support UNDP's communications goals, highlight its work, impact, and key messages for a diverse audience.

To achieve cost efficiency from economies of scale while ensuring outstanding quality of services, it was agreed by UNDP Kazakhstan to consolidate videography, photography, graphic design services and conclude long term agreements (LTAs) for the provision of videography, photography, graphic design services for a maximum period of three (3) years. The successful company (ies) shall be contracted for an initial period of one year, and the contract shall be renewable upon documented satisfactory performance for additional two (1+1) years. 

Videography, photography, graphic design services were divided into three Lots. The approximate budget for 2024 year for all three Lots is 200.000 USD. According to historical data and planned procurement, the budget is divided as follows:

  • Lot 1, for videography services 75.000 USD
  • Lot 2, for photography services 55.000 USD
  • Lot 3, for graphic design services 70.000 USD

Therefore, the total ceiling within the lifetime of LTAs will be USD 600,000 which will be distributed as follows:

Where more than one winner is expected, the secondary bidding will take place for each UNDP request among LTA holders. In secondary bidding price cannot go over the ceiling amount per unit established by the supplier but can be lower. Upon compliance with technical requirements, lowest priced offer wins. The LTAs shall not guarantee an estimate volume of sales on the part of UNDP.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link:  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website:  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Pre-bid conference will be conducted Via Zoom Platform

Amendment : Pre-bid conference minutes added, TORs include language requirements and lengths of video added for Lot 1
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)