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RFP_011_2024Consultancy Service to develop Tax Exemption Tracking System for MoF
Procurement Process :RFP - Request for proposal
Deadline :29-Jul-24 @ 12:59 PM (New York time)
Published on :07-Jul-24 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-LAO-00355
Contact :Kongthanou Khanthavixay, Procurement Analyst -

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Introduction :



The consultant will work closely with, and under the guidance of, the Ministry of Finance to develop functional database with user interface for digitalizing and updating information of tax exemptions and preferential tax treatments from concessional agreements and other business types. The database will be based on the tax exemption tracking prototype developed by the Ministry of Finance and additional requirements from the Ministry of Finance. As the System will mainly inform practitioners and policy makers of expired and expiring tax exemptions and treatments, the database will need to be linked with other databases under the Ministry of Finance, such as TaxRIS database, ASYCUDA database, PEA database under the Ministry of Investment and Planning as well as databases under other ministries.  

Scope of Work

The consultancy will need to work under the guidance of the Ministry of Finance, and closely coordinate with UNDP’s Quality Assurance team, to develop an updatable tax exemption tracking system that can inform policy making and signal practitioners and policy makers of expired and expiring tax exemptions and preferential tax treatments, as well as linked with other databases / systems. Specifically, scopes of work would include:

1.     Develop a report outlining how to link the System with other databases / systems in existence

·       Identify the existing databases / systems that need to be linked with the System to realize synergies and ensure that the Government’s databases / systems are not disintegrated.

·       Understand the data structure, format, and access methods of each database / system to identify connecting points with the System.

·       Determine the integration strategy, such as using application programming interfaces (APIs), data pipelines, or direct connections.

·       Provide suggestions and ensure to address data synchronization, data security, and data consistency issues.

·       Document the process, including data flow diagrams, integration methods, and potential challenges. 

2.     Create blueprint of the database to be developed based on the prototype provided by the Ministry of Finance

·       Analyze the prototype and other requirements provided by the Ministry of Finance to understand the data requirements, relationships, and functionalities.

·       Design the database schema, including tables, fields, and relationships based on the prototype and other requirements.

·       Consider scalability, performance, and data integrity in the database design.

·       Validate the blueprint with stakeholders from the Ministry of Finance and other relevant entities to ensure it meets their requirements. 

3.     Develop the System with user interface that is linked with other databases / systems after the blueprint has been validated by the Ministry of Finance and relevant entities

·       Implement the database schema based on the validated blueprint.

·       Develop the backend logic for data processing, validation, and storage.

·       Create a user interface for interacting with the System, considering usability and user experience.

·       Establish connections with other databases / systems according to the integration plan developed in the first step.

·       Ensure data security measures are in place to protect sensitive information.

4.     Test and improve the database based on feedback from the Ministry of Finance and relevant entities

·       Conduct thorough testing of the database to ensure data integrity, performance, and reliability.

·       Collaborate with the Ministry of Finance,  relevant entities and the UNDP’s Quality Assurance team to gather feedback and identify areas for improvement.

·       Address any issues and make necessary enhancements based on the feedback received.

·       Perform user acceptance testing to validate that the System meets the requirements and expectations of the stakeholders.

·       The source code of the system must be handed over to the project owner, the Ministry of Finance, as it is legally their property.

·       Develop a detailed user manual for the System.

·       Conduct training sessions for relevant staff on how to use the System.

·       Monitor and maintain the System to ensure its optimal performance and usability for a period of 12 months starting from the date of official handover of the System to the project owner.

Estimated number of working days: 120 days working days.

Duty station: Vientiane, Lao PDR

Expected places of travel: as required. Travel expenses and Daily Subsistence Allowance costs for necessary field missions shall be proposed and included in the bidder’s financial proposal. 

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The Online pre-proposal conference will be conducted on Monday 15 July 2024 at 14:00 to 15:00 (Lao Time). Zoom Link will be provided to proposers upond requesting before the meeting date. 




Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)