This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-ZMB-00319, following the instructions in the user guide.
ITB-LTA-UPSS to UN Agencies in Zambia
Procurement Process
ITB - Invitation to bid
Office
UNDP-ZMB - ZAMBIA
Deadline
12-Sep-24 @ 11:00 AM (New York time)
Published on
23-Aug-24 @ 12:00 AM (New York time)
Reference Number
UNDP-ZMB-00319
Contact
Procurement - procurement.zm@undp.org
Introduction
INVITATION TO BID
REF: NEGOTIATION: INVITATION TO BID UNDP-ZMB-00319: PROVISION OF UNARMED PRIVATE SECURITY SERVICES (UPSS) TO UN AGENCIES IN ZAMBIA UNDER THE LONG-TERM-AGREEMENT (LTA) FOR THREE (3) YEARS.
(1) Bidders are invited to submit a bid for the Establishment of a Long-Term-Agreement (LTA) for the Provision of Unarmed Private Security services (UPSS) to UN Agencies in Zambia as specified in:
(i) Section 5: Schedule of Requirements, in accordance with this Invitation to Bid (ITB).
(ii) Section 3: Bid Data Sheet. A summary of the scope of the bid is included in this Section.
(2) Any bid submitted will be regarded as an offer by the bidder and does not constitute or imply the acceptance of the bid by UNDP. UNDP is under no obligation to award a contract to any bidder as a result of this ITB.
(3) Based on the results of this competitive bidding exercise, UNDP intends to enter into non-exclusive Long-Term Agreement (LTA) with the successful bidder for the supply of Unarmed Private Security Services (UPSS) in support of UNDP’s operations. In the event of UNDP signing Long Term Agreement(s), the following shall apply:
(4) The successful bidder shall accord the same terms and conditions to any other organisation within the United Nations System that wishes to avail of such terms, after written consent from the United Nations Development Programme (UNDP).
(5) The expected duration of the LTA is: Three (3) years subject to the Supplier’s satisfactory performance and competitiveness of prices.
(6) The estimated volume to be purchased is: as per expected number of Guards per UN Agency. LTAs are considered non-exclusive, and the estimated volume is based on a forecast of needs and does not constitute a commitment to place orders up to the volume.
(7) Bidders must send their questions in the system using the messaging feature as per the link below:
https://supplier.quantum.partneragencies.org
(8) Only in case of facing difficulties to register in the system and sending messages, bidder can write to the contact below to request support with the system:
Focal Person: Procurement Unit
Address: UNDP Zambia
E-mail address: procurement.zm@undp.org
ATTENTION: BIDS SHALL NOT BE SUBMITTED TO THE ABOVE ADDRESS BUT TO THE ADDRESS FOR BID SUBMISSION AS SET OUT BELOW (see Data Sheet Article15)3 days prior to submission deadline
(9) Prebid Conference Will be conducted
Time and time zone: 15.00 Hours (03.00PM) LUSAKA-Zambia Time.
Date : Thursday 29th August 2024
Venue : Zoom Online Meeting ; Link below
https://undp.zoom.us/j/89485495606?pwd=y0GX3qQRprC6M7CbvCq6bEqqIJHKNl.1
The Pre-bid conference is:
☒ not mandatory but highly recommended
Minutes of the Pre-bid conference will be disseminated through the messages function of Quantum Negotiation.
https://supplier.quantum.partneragencies.org(10) Group Site Visit:
A group site inspection will be held as follows:
Not Mandatory but highly recommended: (Before submission of bids).
Bidders will express their desire to visit any of the Sites they may deem suitable via the email below. And a Group Site visit will be arranged not later than the 5th day of running the Advert:
Email for booking specific site: procurement.zm@undp.org
*The deadline for submission of the above request is up to 5 days after publishing the Advert. Beyond 5 days, the request will be Null and Void. However, this will not disqualify the bidder from responding to the Tender/Negotiation as this requirement is Not Mandatory, although highly recommended.
(11) Submission Deadline:
Deadline for submitting offers and responding to this ITB-LTA accessible via the link below:
https://supplier.quantum.partneragencies.orgOffers must be submitted directly in Quantum supplier portal following this link: http://supplier.quantum.partneragencies.org/
Using the profile in the portal.
§ File Format: 10 MB
§ All files must be free of viruses and not corrupted.
§ File names much be maximum 60 characters long and must not contain any special characters.
§ It is recommended that bidders organize and name the files according the requirements and structure of the bid to facilitate their review.
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.