This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-MOZ-00522,1, following the instructions in the user guide.

Introduction

A. SCHEDULE OF REQUIREMENTS

1. Background

Cabo Delgado Province has experienced severe disruption due to escalating armed insurgencies and frequent cyclones, leading to the destruction of schools, health units, and infrastructure. UNDP aims to stabilize the affected districts by supporting the local government with essential resources, including the provision of furniture for rehabilitated infrastructures. 

2. Project Description

The project involves the Supply, Assemble and Installation of office furniture and ICT packages across six districts (Muidumbe, Nangade, Palma, Mocimboa da Praia, Macomia, Quissanga) in Cabo Delgado Province.

 3. Objective

The objective is to procure a specialized company to supply and install furniture items such as desks, chairs, meeting tables, air conditioners, shelves, magnetic whiteboards, ceiling fans, and school desks, meeting the requirements of local government facilities.

 4. Scope of Supply

The supplier is responsible for providing high-quality, compliant furniture and ICT items as per the technical specifications. The scope includes:

Transport, loading, and unloading at specified district facilities.

Ensuring all goods meet ASTM/ISO, REACH, and LHAMA standards.

The supply contract spans 3 years, with deliveries required within 10 working days of request, fully assembled.

Delivery must be made to a designated UNDP official with proper documentation.

 5. Material Insurance and Warranty

Goods must be insured against loss or damage during manufacture, transport, and storage.

A 6-month warranty applies post-handover, covering repairs and replacements.

 6. Supplier Obligations

Deliver goods in strict accordance with the specifications.

Replace damaged items within 48 hours of notification.

Repair any damage caused during delivery at their own expense.

Ensure the quality of delivered items, with replacements provided within 42 hours if manufacturing defects are identified.

Provide delivery documentation for every consignment, to be attached to the invoice for payment.

 7. Technical Qualification

Suppliers must demonstrate proven experience in successfully completing similar projects preferably for UN agencies, NGOs, or government institutions.

 8. Other Conditions

The contract may be terminated if products fail repeatedly.

Recycled, reconditioned, or pirated products are strictly prohibited.

Electrical work must include all necessary components for proper functioning.

The supplier must maintain a consistent quality and appearance across all items delivered.

 B. Technical Specifications for Goods

Compliance Sheets are attached separately to be signed and stamped with the relevant specifications for this tender.

 C. Delivery and other Related Requirements (DDP), as per the requirement. For a period of  Duration 3 Years 

To fulfill the supplying demand of this good the bidder should preferably have a presence or representative in Pemba including a warehouse or partner close to the site. This will allow to ensure quick and supplier of need upon request under the LTA. The work plan must show a detailed list of tasks, duration, and allocated resources per task.

Amendment

Date: 5 September 24 Dear bidders, Addendum No. 1 for the Long-Term Agreement (LTA) for the Supply, Assembly, and Installation of Furniture for Cabo Delgado Province, Mozambique This Addendum No. 1 is issued in response to requests for clarification received from bidders concerning the dimensions of the school desks and updates to the specifications of the desktop computers. All bidders are required to adhere to the revised compliance sheet attached to this addendum, which includes all adjustments to the specified requirements. Bidders are advised that these updates are reflected in the corresponding line items of the tender documents. Accordingly, bidders must review and adjust their pricing to ensure compliance with the updated specifications. Documents updated: 1. Form H 2. Annex 2 Compliance Sheet 3. INVITATION TO BID UNDP-MOZ-00522 please download the new version of the 3 doucments listed above and use those updated versions in your submissions

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)