This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-ZMB-00321, following the instructions in the user guide.
RFP Consulting Firm for Brand Zambia
Procurement Process
RFP - Request for proposal
Office
UNDP-ZMB - ZAMBIA
Deadline
23-Sep-24 @ 11:00 AM (New York time)
Published on
03-Sep-24 @ 12:00 AM (New York time)
Reference Number
UNDP-ZMB-00321
Contact
Procurement - procurement.zm@undp.org
Introduction
Introduction: REQUEST FOR PROPOSAL FOR THE RECRUITMENT OF A CONSULTING FIRM
This is a Request for Proposal (RFP) for the Recruitment of a Brand Zambia Consultancy Firm-Branding, Marketing and Communications
Consultancy Contract Duration: 120 DAYS Spread over 6 Months Period with possible extension.
Duty Station: Zambia and remotely (international travel may be considered based on the needs).
Pre-bid Conference: Will be conducted
Time and time zone: 15.00 Hours (03.00 PM) – LUSAKA-Zambia Time
Date : 10 September 2024
Venue : Zoom Link
Join Zoom Meeting
https://undp.zoom.us/j/89072848856?pwd=nnZm4N3ZGIaasUb7wEybA1bjCCoqyn.1
Meeting ID: 890 7284 8856
Passcode: 113672
The Pre-bid conference is:
☒ not mandatory but highly recommended
Minutes of the Pre-bid conference will be disseminated through the messages function of Quantum Negotiation.
https://supplier.quantum.partneragencies.org
UNDP Responsibilities:
UNDP Zambia, on behalf of the Government of Zambia, is commissioning this assignment as part of the facilitation and support for the Brand Zambia initiative.
· UNDP will provide all details pertaining to the activity.
· UNDP will provide all the expected components.
· UNDP will provide feedback/support/guidance during the development and production of the final products.
· UNDP will orient the contractor on its corporate guidelines and provide relevant information with regard to the project.
UNDP will ensure that the contractor is linked with relevant project focal persons working on the project, including communications leads at the country office and regional office, the Brand Zambia initiative secretariat, and the Brand Zambia initiative technical working group, to guarantee seamless coordination of the relationship for effective and timely delivery.
Technical/Financial Proposal:
· Letter of Interest, stating why you consider your services suitable for the assignment
· Submit a brief methodology on the approach and implementation of the assignment
· Submit Personal CVs highlighting qualifications and experience in similar projects, Work references - contact details (e-mail addresses) of
referees (organization for whom you’ve produced similar assignments).
· The financial offer shall specify a total lump sum amount (must show number of days and daily rates for the key personnel).
· Payments shall be based on successful delivery of the services specified in the TOR under the ‘Schedule of Payments’ section.
Any request for clarification must be sent by e-mail indicated below.
procurement.zm@undp.org; copy to Ngele.Ali@undp.org
The Procuring UNDP entity will respond by using the messaging functionality in the system, including an explanation of the query without identifying the source of inquiry, to all consultants.
Bidders must send their questions in the system using the messaging feature as per the link below:
https://supplier.quantum.partneragencies.org
Only in case of facing difficulties to register in the system and sending messages, bidder can write to the contact below to request support with the system:
Focal Person: Procurement Unit
Address: UNDP Zambia
Interested Consulting Firms must respond to the Negotiation ID UNDP-ZMB-00321 directly in Quantum (in the System) and submit the required documents and information as per the Solicitation requirements (Request for Proposal - RFP) in Quantum. Instructions of how to log in and submit offers, please navigate link below: : http://supplier.quantum.partneragencies.org/
Kindly follow the Instructions in the available user guide. in case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in the guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.
UNDP ZAMBIA
PROCUREMENT UNIT