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RfQ for conference room (including catering services) for UNDP workshop
Procurement Process
RFQ - Request for quotation
Office
UNDP-MUS - MAURITIUS
Deadline
21-Nov-24 @ 03:59 PM (New York time)
Published on
18-Nov-24 @ 12:00 AM (New York time)
Reference Number
UNDP-MUS-00142
Contact
Procurement Unit - procurement.mu@undp.org
Introduction
UNDP kindly requests your quotation for the rental of conference room (including catering services) as per our requirements below:
Event: Workshop in Mauritius
Date: 2nd- 5th of December 2024
Duration: Full day
No. of Participants for workshop: 40 (2nd to 4th December 2024), 25 people for 5th of December.
Catering Services:
1. Morning Tea/coffee break including Veg &Non-Veg Snacks
2. Lunch
3. Afternoon Tea/coffee break including Veg &Non-veg snacks.
Seating style: Round Table per 8 Person (2nd to 4th December), U Shaped seating arrangement for 5th of December.
Setup Requirements and Amenities:
· Very High-speed internet connection and WIFI to all participants to be able to download and browse online Tools.
· Multi plugs for connecting laptops (to be able to connect at least 8 laptops per table)
· Conferencing facilities (Large screen, Pointer and sound system)
· Logistics (Flipchart, Projector, Laptop, 2 Hand held Microphones
· Lectern (including microphone)
· Notebooks & Pens, Water and Sweets
· Room/Seat set-up (1 Round-table per 8 person)
· Parking facilities
Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
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[UNDP OFFICE XXXX
PROCUREMENT UNIT]