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NATIONAL CONSULTANCY FIRM TO PROVIDE EVENT MANAGEMENT
Procurement Process
RFP - Request for proposal
Office
UNDP-SWZ - SWAZILAND
Deadline
12-Dec-24 @ 10:01 AM (New York time)
Published on
21-Nov-24 @ 12:00 AM (New York time)
Reference Number
UNDP-SWZ-00140
Contact
Procurement Unit - procurement.sz@undp.org
Introduction
[SCOPE OF TENDER]
UNDP is therefore seeking the services of an events management company to coordinate the handover activities. About 200 people, including high-level guests from the Kingdom of Eswatini and Government of Italy, private sector representatives, and development partners, are expected to participate in the event
The scope of work entails:
i. Logistics
The successful company is expected to provide the following services for the ceremony:
- Tent/ Clear Marquee to accommodate 200 people and a head table for 10 VIPs.
- Tent/Marquee to serve as a holding room and lunch serving area for 50 VIPs.
- 200 Chairs, four glass head tables, 10 executive chairs, 20 round tables, 20 white tablecloths.
- Dressed stage and podium
- Flowers for guests' tables and head tables
- Set up and transport for delivery and pick-up.
- 3m x 2m LED Screens
- PA System (1)
- VIP toilets (5)
- Symbol of launch packaging (ribbon dressing and pair of scissors)
ii. Catering
- Water for 200 guests
- VIP lunch buffet (50)
- Packed lunch (150)
- VIP gifts (10)
- Solar—themed gifts for 200 guests
iv. Entertainment
- Local afro-jazz musician
- Local poet
- Programme director
Expected Outputs and Deliverables
- Event plan
- Well organised high-level event preparations and organization
- Assessment report
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[UNDP OFFICE ESWATINI
PROCUREMENT UNIT]