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If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-GHA-00280, following the instructions in the user guide.

Introduction

The UN in Ghana hereby invites potentially qualified Security Services Providers in Ghana on Local Long Term Agreement (LTA) contract basis for its offices in Ghana. For successful administration of the contract, the requirements are broadly detailed as follows:

 

·       Undertake responsibility of safety and security services performed 24 hours a day, 7 days a week for the period under review.

·       Regularly patrol on foot and conduct (of) a thorough inspection of the UN premises, installations and properties being guarded.

·       Monitor the adjacent streets (within the physical limits of the building) for any criminal activity. Reacting promptly, and supporting affected UN staff (in case of any possible attack) or property using the resources available in the company (local and on call) and at the maximum extent without disregarding the primary task of securing the building.

·       Provide 24 hours armed Rapid Response Team, comprising a sufficient number of personnel who will patrol and visit all duty points as well as being in readiness for emergencies.

·       Conduct spot checks and searches on visitors and vehicles entering/leaving the premises including accurate recording of incoming, outgoing vehicles and visitors details.

·       Control and coordinate security issues involving staff members of the various UN agencies. These include robbery, theft, intrusion and emergency situations e.g. bomb threats, demonstrations etc.

·       Check the removal and movement of in-coming and out-going equipment and items and ensure outgoing equipments are covered with gate pass.

·       Prevent suspicious looking persons from loitering around and within the premises.

·       Control and direct vehicular movements in the parking places under its responsibility between the parking places assigned to the UN and the Public Street and vice-versa.

·       Undertake responsibility of safety and security of vehicles parked at the premises and places designed for such a purpose.

·       Control access to fire points promptly.

·       Fully understand the functioning of the Smoke /Fire Alarm systems and how to disarm these in the event that they get triggered falsely.

·       Report fire outbreaks and assist in firefighting where there is an outbreak.

·       Fully understand, implement, adhere to, and ensure full compliance of orders, to the security rules and regulations of the UN in its offices, security plans, instructions and orders, including those that may be further issued from time to time by the UNDSS;

·       Must have trained and qualified female staff officers.

·       Closely coordinate with, or advise the UN for the drafting, rationalization, adoption and implementation of new security rules and regulations which may be deemed necessary or best practice, during the course of their engagement under their Contract with the UN.

·       Ensure that guards performing beat and guard duties are motivated enough to curb high Labour Turnover (LTO)

·       Provide all necessary equipments, appropriate and identifiable uniforms for their guard/patrol officers.

·       Undertake a periodic visitation of all guards to ensure they are alert and vigilant. 

 

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. n case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in the guides available in UNDP website:  https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

 

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

 

[UNDP OFFICE GHANA

PROCUREMENT UNIT]

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)