This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-HQ-01208,2, following the instructions in the user guide.
BMS/ITM - ZWE_GF_SHF Solar PV Systems
Procurement Process
ITB - Invitation to bid
Office
UNDP-HQ - ZIMBABWE
Deadline
17-Feb-25 @ 05:00 AM (New York time)
Published on
09-Dec-24 @ 12:00 AM (New York time)
Reference Number
UNDP-HQ-01208,2
Contact
Jakob Mohr - jakob.mohr@undp.org
Introduction
This ITB has the objective of sourcing turnkey Solar Systems for 185 Regional Health Centers and 3 Warehouses across Zimbabwe.
The sites are grouped in 5 lots:
Lots 1-4 are grouped by geographical proximity and standardized on 7 kWp / 21 kWh systems that only differ by ground or roof mount type and local conditions.
Lot 5 groups 17 sites with bigger and more complex installations.
Interested suppliers can choose to submit complete bids for one or more lots. Each lot will be evaluated individually and awarded based on technically compliant, lowest cost methodology.
Please note that the Pre-Bid Site Visit per lot are mandatory for bid eligibility. Confirmation for the participation in the Pre-Bid Site visit is required.
To attend you will need to register participation of your representative by 3 January 2025 - 17:00 CET via the messaging function on Quantum.
Two bidders’ conference will be held on the 15 of January 2025.
1) bidders conference covering lots 1-4
2) bidders conference covering lot 5
The requirement is for vendors to provide comprehensive offers for each full lot of hybrid solar PV turnkey solutions in health facilities across Zimbabwe based on the following configuration.
1. Supply solar PV turnkey solutions
2. Installation, User Acceptance Test (UAT), Commissioning and government certification of the final system to be completed nine months from award
3. Integration of the final solution into the facility and power supply where existing or planned
4. Training of the users on the system must also be provided to guarantee they will be able to perform load management and the system's first-level operation and maintenance effectively.
5. Provision of bi-annual maintenance and after-sales service by the local partner (for 2 years). NB: O&M service and bi-annual visits is still subject to funding confirmation and may be awarded following installation and stabilization period, approximately in May 2026.
For support with the registration to Quantum, please contact:
jakob.mohr@undp.org, irene.teyi@undp.org, copying itm.service.delivery@undp.org
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Amendment
Minor change - change of mounting type of 4 sites was missed in the amendment - this information has been updated in the addendum, TOR overview table, Annex 1 and 2 - highlighted in GreenDocuments :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)| Sustainable Procurement Indicators : | Social - Human rights and labour issues / Requirement to adhere to the Universal Declaration of Human Rights and the fundamental principles and rights at work as referred to in ILO's core conventions (freedom of association and the effective recognition of the right to collective bargaining, the elimination of all forms of forced labour, the effective abolition of child labour and the elimination of discrimination in respect of employment and occupation) / Evaluation criteria | |