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RFQ_003_2025 Evacuation Center Renovation Works for ROK Champasack Province
Procurement Process
RFQ - Request for quotation
Office
UNDP-LAO - LAO PDR
Deadline
28-Feb-25 @ 11:59 AM (New York time)
Published on
04-Feb-25 @ 12:00 AM (New York time)
Reference Number
UNDP-LAO-00451
Contact
Kongthanou Khanthavixay, Procurement Analyst - kongthanou.khanthavixay@undp.org
Introduction
Title: RFQ_003_2025 Evacuation Center Renovation Works for ROK Champasack Province
Schedule of Bidding:
04 February 2025: Launching bidding/Request for Quotation.
10 February 2025: Online Pre-Bid meeting to provide information on project background and technical. details, how bidders can register and submit bid through Quantum system.
17 February 2025: Site visits to get more accurate information on the actual construction sites.
24 February 2025: Deadline for submitting questions for clarification.
28 February 2025: Deadline for Bid Submission.
10 March 2025: Expect contract to be awarded to selected contractor.
Purpose:
The construction component of the project titled “Enhancing Integrated Water Management and Climate Resilience in Vulnerable Urban Areas of the Mekong River Basin” aims to bolster the climate and disaster resilience of communities in the Xe Bang Fai and Xe Don river catchment areas in Lao PDR. By integrating sustainable construction methods, this initiative seeks to enhance water resource management and ensure long-term benefits for the local population. The construction activities are crucial for delivering tangible results in line with the project's broader objectives of risk reduction and climate adaptation.
Key Construction Activities:
· Enhance the structural and functional aspects of the Evacuation Center Building.
· Develop a reliable and sustainable water source include rigorous testing to confirm water quality and capacity, ensuring long-term usability.
· A robust raised water tank featuring a steel structure on a concrete footing will be constructed.
· Installation solar lamps.
· Secure the Water Tank Area with appropriate fencing to ensure safety and prevent unauthorized access.
Scope of work:
The scope of work of this request for quotation is to:
1. Borehole Drilling, Sealing, and Testing per village
This project involves the comprehensive development of a borehole, which includes drilling, sealing, and testing services. The borehole will be expertly drilled to ensure a sustainable and reliable water source. The sealing process will prevent contamination, ensuring that the water remains safe for use. Finally, rigorous testing will be conducted to verify the quality and capacity of the borehole, providing peace of mind and assurance of long-term usability.
2. Raised Water Tank (Steel Structure on Concrete Footing) per village
A robust raised water tank will be constructed, featuring a durable steel structure mounted on a concrete footing. This design ensures stability and longevity, capable of withstanding various environmental conditions. The elevated position of the tank will facilitate efficient water distribution, leveraging gravity to deliver water where it is needed. This component of the project is essential for maintaining a consistent and reliable water supply.
3. Installing the Solar Lamps (6 Units) per village
The installation includes six solar lamps, providing eco-friendly and cost-effective lighting solutions. These solar lamps harness solar energy to illuminate the area, reducing dependence on traditional power sources and lowering electricity costs. The solar lamps are strategically placed to enhance visibility and safety during night time, contributing to a sustainable and environmentally conscious infrastructure project.
4. Improvements to New Evacuation Center Building
Upgrades the constructed evacuation center building to ensure it meets safety, accessibility, and functionality standards. Key improvements will include reinforcing the building’s framework to withstand natural disasters and ensure the safety of occupants.
5. Fencing for Water Tank Area
The fencing project aims to secure the water tank area, providing protection and ensuring the safety of the water supply. The scope includes choosing durable and weather-resistant materials for the construction of the fence to ensure long-lasting protection.
| Description | Xong Village | Photak Village | Khili Village | Solonoy Village |
| Borehole Drilling, Saling and Testing | Yes | Yes | No | Yes |
| Raised water tank (Steel Structure on Concrete Footing) for installation of two 1500L stainless steel water tanks per platform | Yes | Yes | No | Yes |
| Solar pumps for Water tanks | Yes | Yes | No | Yes |
| Solar Lamps | 6 Units | 6 units | 6 units | 2 units |
| Improvements to new evacuation center building | No | No | Yes | No |
| Fence for water tank area | No | No | Yes | Yes |
Location of work:
The work is to be performed at 2 Villages (Xong and Photak) in Pakse District and 2 Villages (Khili and Solonoy) in Sanasomboun District, Champasack Province, Laos.
How to submit the Bid:
Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
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