This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-GNB-00026, following the instructions in the user guide.

Introduction

The United Nations Development Programme (UNDP) would like to solicit offers from qualified bidders for the Unarmed Private Security Services in Guinea-Bissau

 Invitation to Bid Reference Number:  UNDP-GNB-00026- Unarmed Private Security Services (UPSS) in Guinea-Bissau.

 Please note that this procurement process is being conducted through the online quantum system the link is below.

 https://supplier.quantum.partneragencies.org

 Interested potential bidders should download the detailed ITB on: http://supplier.quantum.partneragencies.org/  (Event# UNDP-GNB-00026) for their further action and submission of bid  as indicated in the quantum system. Submission is strictly through quantum as instructed on the provided weblink.

 Pre-bid meeting details:

 Time: 10AM – 11AM Bissau time

Date : 13 March 2023

Venue : Zoom

The meeting link is below:

https://undp.zoom.us/j/85634765459?pwd=SFVrY2lDNUdWb0lncHBhKy9aSlg2Zz09

Meeting credentials :

Meeting ID: 856 3476 5459
Passcode: 305191

 In case you have never registered before, follow the Supplier Portal Registration Link    to register a profile in the system and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  

User guide : https://procurement-notices.undp.org/docs/UNDP_Quantum_User_Guide_For_suppliers_October_Edition.pdf

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. Please contact the procurement unit using the below email address to check if you have already a supplier account in quantum before creating one as there are some vendors that have been migrated from atlas to quantum. Should you already have a supplier account in quantum, you will be given access where you will have your own log in details to access your supplier account.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal.

 Any request for clarification on solicitation documents must be sent directly in the system through message functionality.

 Should you require any other information on the quantum system, kindly send an email to procurementgnb.gw@undp.org

 

BACKGROUND

The information in this Scope of Work (SOW) describes the objectives and requirements that the United Nations Security Management System in Guinea-Bissau (UNSMS) has in seeking an Unarmed Private Security Services (UPSS) commercial/private provider to provide general unarmed private security guard services for UNSMS facilities in Guinea-Bissau.

Those services are predominantly related to access control posts, foot and mobile patrols, security of infrastructures, compounds, premises, CCTV monitoring and safety of parked vehicles and assets within the perimeter fence lines of the existing installations, and outside adjacent UN properties.

Please refer to Appendix "A" to this document for the description of the sites and the number of guards required for the different existing installations.

This SOW shall become an integral part of any contract subscribed between the UNSMS and the awarded UPSS.

The primary responsibility for the security and protection of personnel employed by the United Nations system organizations, their spouses and other recognized dependants and property, and of the organizations’ property rests with the host Government. This responsibility flows from every government’s normal and inherent function of maintaining order and protecting persons and property within its jurisdiction. In the case of international organizations and their officials, the Government is considered to have a special responsibility under the Charter of the United Nations or the host Government’s agreements with the individual organizations.

Without prejudice to the responsibility of the host Government for ensuring safety and security, certain circumstances may arise where it is necessary for the United Nations Security Management System (UNSMS) to supplement the capacity of the Host Government. The UNSMS may use commercial (private) security services for specific security functions, to complement existing UNSMS capacities or to deliver security services in a cost-effective manner without endangering or compromising the security of UNSMS personnel and visitors.

The UNSMS in Guinea-Bissau requires security management and guard services for the locations, days, and hours shown in this document. The guard force is a key element of the UNSMS in Guinea-Bissau security program and is one example of our commitment to providing a safe and secure working environment for our employees, UPSS providers and visitors

The UN AFP’s (Agencies, Funds and Programmes) are headquartered mainly in Bissau, except for WFP, which has a distribution warehouse in Bafata (east of Bissau). The UN entities in this contract (UNDP as lead) that compose the UNSMS are:

 

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)