This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-HQ-01559, following the instructions in the user guide.
Design and installation of the Africa Week at the Osaka Expo 2025
Procurement Process
RFP - Request for proposal
Office
UNDP-HQ - JAPAN
Deadline
17-Mar-25 @ 11:59 PM (New York time)
Published on
03-Mar-25 @ 12:00 AM (New York time)
Reference Number
UNDP-HQ-01559
Contact
Melissa Dalembert - melissa.dalembert@undp.org
Introduction
The United Nations Development Programme (UNDP) invites qualified firms to submit proposals for the design and installation of Africa Week at the Osaka Expo 2025. The selected firm will be responsible for the design and setup of exhibition spaces within the UN Pavilion, production of digital exhibition content, development and operationalization of an AI-enabled interactive system, and creation and maintenance of a dedicated website to showcase visitor-generated content. The project aims to engage Japanese and international audiences, particularly students, in a dynamic and interactive exploration of Africa’s future, fostering cross-cultural exchange through digital innovation and storytelling. The contract duration is seven months (April – October 2025), with Africa Week scheduled for 17 – 24 August 2025.
Interested suppliers should register on the United Nations Global Marketplace (UNGM) and submit their proposals following the instructions provided in the Request for Proposal (RFP) document. The RFP, including detailed requirements, evaluation criteria, and submission guidelines, will be available on the UNDP Procurement Notices website and UNGM. Suppliers are encouraged to carefully review the RFP document and submit any clarification requests before the deadline. Proposals must be submitted electronically via UNDP’s designated procurement portal, ensuring compliance with the specified submission format and deadlines.
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.
UNDP Regional Bureau for Africa
PROCUREMENT UNIT