This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-LKA-00513,1, following the instructions in the user guide.

Introduction

INVITATION TO BID - Provision of Travel Management Services

for the United Nations Offices and its subsidiary organs in Sri Lanka through a Long-Term Agreement (ITB/JPT/2506/48)

The United Nations Agencies facilitate international and domestic air travel related services for their personnel, consultants on official duty, staff and dependents, as well as support travel costs for their implementing partners worldwide, in line with their programmatic assistance mandate.

To ensure the continued delivery of high-quality travel services, the United Nations Development Programme (UNDP), on behalf of the United Nations, intends to contract a qualified Travel Management Service Provider on a long-term basis.

To this effect, the United Nations Development Programme (UNDP) Country Office in Sri Lanka wishes to call for Invitation to Bid from qualified travel management service providers to provide the required travel related services. Subsequent to the evaluation and bidding process, the UNDP wishes to enter in to Long Term Agreements with the selected Service Providers for an initial period of one year, extendable to two additional years for a maximum of three years subsequent to successful annual performance reviews and appraisals.

This procurement process is being conducted through Online Tendering System of UNDP and detailed instructions can be accessed from www.undp.org/srilanka > procurement > procurement notices> UNDP-LKA-00513 (ITB/JPT/2506/48). All relevant information including the details of pre-bid conference is accessible by navigating through the tender event.

A pre-bid meeting has been arranged on 05 June 2025 10.00 a.m. Sri Lanka Time

Zoom link - https://undp.zoom.us/j/84097578435

The deadline for submission of bid is 18 June 2025 2.00 p.m. Sri Lanka Time

Please note: The deadline listed on the supplier portal is final and will take precedence.

Bids may be submitted on or before the deadline indicated in the system directly in the portal.  It is your responsibility to ensure that your bid is submitted before the deadline. Offers received after the submission deadline outside the online portal  or by hard copies, for whatever reason, will not be considered for evaluation.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Head of Procurement/Administration

United Nations Development Programme

202-204 Bauddhaloka Mawatha

Colombo 07, Sri Lanka.

 

 

Amendment

Pre-bid meeting minutes attached.

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)