View Negotiation

Procurement Process :ITB - Invitation to bid
Deadline :09-Apr-23 @ 05:00 PM (New York time)
Published on :21-Mar-23 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-SLE-00012,1

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-SLE-00012,1, following the instructions in the user guide.

Introduction :



The United Nations Development Programme (UNDP) in Sierra Leone support the Government of Sierra Leone through programme implementation which requires strong operational support. UNDP aims to perform this support efficiently, effectively with accountability and transparency. In doing so, UNDP usual procure new vehicles for it operations and support to the Government of Sierra Leone and other partners. As such, UNDP is willing to sign a Long-Term Agreement (LTA) with a reputable service provider in order to contribute to increased cost-effectiveness for all programme implementation.

Vehicle maintenance is one of the back-office services that is required to keep all UNDP operations running effectively. For this purpose, UNDP Sierra Leone is setting up a Long-Term Agreement for vehicle maintenance and repair services to ensure that the UNDP vehicle fleet is in good condition and cost-effective manner in order to efficiently deliver programme activities. The Long-Term Agreement may further be extended subject to satisfactory performance.


The objective of this Long-Term Agreement is to obtain vehicle maintenance and repair services in a cost-effective and efficient manner for all vehicle types being used by UNDP and its Projects, and Sister Agencies. These maintenance services will include routine service, minor & major maintenance/repairs and ad-hoc repairs.

Type of Vehicles and Motorbikes:

Currently, UNDP and its Projects, and Sister Agencies runs a fleet of vehicles provided below:

(a)   Toyota Land Cruiser Hard Top – 76 Series

(b)  Toyota Land Cruiser Hard Top – 78 Series

(c)   Toyota Land Cruiser Prado: Model LJ150L-GKMEE

(d)  Toyota Land Cruiser Prado: Model LJ120L-GKMEE

(e)   Toyota Hilux

(f)   Nissan Patrol


Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link:  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website:  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Amendment : The deadline for submission of this bid has been extended to 9th April 2023.
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)