This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-MDA-00777, following the instructions in the user guide.

Introduction

ITB25/03079: Supply of vehicles for the Police Service in Moldova (2 LOTs)

United Nations Development Programme, hereinafter referred to as UNDP, "Support Police Capacity Building in the Field of Public Order and Cybercrime in Moldova" hereby invites prospective bidders to submit a bid for Supply of vehicles for the Police Service in Moldova (2 LOTs), in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).

To enable you to submit a bid, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instructions to Bidders

Section 3: Data Sheet 

Section 4: Evaluation Criteria

Section 5: Schedule of Requirements

Section 6: Conditions of Contract and Contract Forms

Section 7: Bidding Forms

·         Form A: Bid Confirmation

·         Form B: Checklist

·         Form C: Bid Submission

·         Form D: Bidder Information

·         Form E: Joint Venture/Consortium/Association Information

·         Form F: Eligibility and Qualification

·         Form G: Technical Bid

·         Form H: Price Schedule

·         Form I: Bid Security

Annex 1: Government Decision #500/2018 on requirements for the equipment of vehicles with priority right way and special vehicles (Decision could also be accessed at https://www.legis.md/cautare/getResults?doc_id=146535&lang=ro#) (applicable for both LOTs)

Annex 1a: Excerpts from Annex nr. 3 to the Government Decision #500/2018 on application of color-graphic elements, identification markings and information inscriptions for Police vehicles, with the use of reflective material

Annex 2.1: Additional Equipment for Pick Up Vehicle (applicable for LOT 1)

Annex 2.2: Additional Equipment for Van Vehicle (applicable for LOT 2)

Annex 3: Police Light Ramp specifications (applicable for both LOTs)

Annex 4: Technical Compliance Table (applicable for each LOT)

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Pre-bidding meeting information:

Date: 7 August 2025

Time and time zone: 02:00 PM (GMT+3, Moldova Local Time)

Venue: Zoom Meeting

Meeting URL:  https://undp.zoom.us/meeting/register/d-Zb8uShR4SqKe6Pjpw9-Q

Meeting ID: 848 2139 0246

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When preparing your bid, please be guided by the ITB Instructions and Data Sheet. Please note that bids must be submitted directly in the system responding to the questions and uploading required documents by the deadline for submission of bids (date and time), indicated in the online system. System will not accept submission of any bid after that date and time. It is your responsibility to ensure that your bid is submitted before the deadline. Bids received after the submission deadline outside the online portal, for whatever reason, will not be considered for evaluation.

Bidss must be submitted directly in Quantum NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal (please log in using your username and password).

Follow the instructions in the user guide to search for the tender using search filters, namely Negotiation ID: UNDP-MDA-00777 and subscribe to the tender in order to get notifications in case of amendments of the tender document and requirements.

In case you have never registered before, follow this link to register a profile: https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127714247

Please note that the access link to the Supplier registered profile is sent from Oracle within up to 3 days. In case you have not received the access link after 3 days since registration, you should address for support to UNDP at the email address: sc.md@undp.org. In case you encounter errors with registration (e.g. system states Supplier already is registered), you should address for support to UNDP at the email address: sc.md@undp.org.

Computer firewall could block oracle or undp.org extension and Suppliers might not receive the Oracle notifications. Please turn down any firewalls on your computers to ensure receipt of email notification.

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the bid shall be submitted online through the Quantum system and any bid sent to the above email shall be disqualified.

Should you require further clarifications on the Invitation to Bid, Schedule of Requirements or other requirements, kindly communicate using the messaging functionality in the portal.

Deadline for Submission of Offers (Date and Time), which is visible in the online procurement system will be final. System will not accept submission of any bid after that date and time. It is the responsibility of the bidder to make sure that the bid is submitted prior to this deadline for submission.

Bidders are advised to upload bid documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Bidder faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.

Thank you and we look forward to receiving your bid.

UNDP Moldova

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)