This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-ZMB-00483, following the instructions in the user guide.
LTA-FOR CLEANING, GARDENING AND RELATED SERVICES
Office
UNDP-ZMB - ZAMBIA
Deadline
17-Sep-25 @ 11:00 AM (New York time)
Published on
02-Sep-25 @ 12:00 AM (New York time)
Reference Number
UNDP-ZMB-00483
Contact
Procurement - procurement.zm@undp.org
Introduction
INVITATION TO BID (ITB)
ESTABLISHMENT OF A LONG-TERM AGREEMENT (LTA) FOR CLEANING, GARDENING AND HYGIENE SERVICES AND SUPPLIES
THIS IS A PUBLIC TENDER FOR PROVISION OF THE ABOVE SERVICES TO THE UNITED NATIONS (UN) SYSTEM
PRE-BID MEETING
Will be conducted
Time and time zone: 10.00 am-LUSAKA-Zambia
Date : 12 September 2025
Venue : Virtual (ZOOM)
Rhoida Chimfwembe is inviting you to a scheduled Zoom meeting.
Join Zoom Meeting
https://undp.zoom.us/j/82297715788?pwd=pUxe0AwE44rJ3b0QGfcUvwjWuBN7Qg.1
Meeting ID: 822 9771 5788
Passcode: 194817
One tap mobile
+16699009128,,82297715788# US (San Jose)
+16892781000,,82297715788# US
Join by SIP
• 82297715788@zoomcrc.com
Join instructions
1. The Invitation to Bid (ITB) is a formal method of solicitation where prospective suppliers are requested to submit a bid for the provision of goods, works and/or services
2. The basis for award is lowest cost substantially compliant bid.
3. Bidders should respond to this ITB by directly submitting all responses in the system and uploading required documents and templates. Some are in the form of fields with drop-downs, some are free text boxes, and some are in the form of questions in different format.
4. The Content in Section 2: Instruction to Bidders uploaded as a PDF attachment in the system should be read and understood by the Bidder.
5. The Bid Data Sheet section needs provides 'Specific Instructions to Bidders'
5. Section 4: Evaluation Criteria
6. Section 5: Schedule of Requirements meets the specific requirements of the ITB,
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
PROCUREMENT UNIT
UNDP ZAMBIA COUNTRY OFFICE