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If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-RWA-00300,1, following the instructions in the user guide.
Supply and Delivery of 17High-Performance Laptops,14Multifunction InkjetPrinters
Procurement Process
RFQ - Request for quotation
Office
UNDP-RWA - RWANDA
Deadline
27-Oct-25 @ 02:48 AM (New York time)
Published on
13-Oct-25 @ 12:00 AM (New York time)
Reference Number
UNDP-RWA-00300,1
Contact
Nadine Umuhire - procurement.rw@undp.org
Introduction
UNDP Rwanda invites qualified suppliers to submit quotations for the supply and delivery of laptops and multifunction inkjet printers, along with accessories and consumables. The requirements are as follows:
Lot 1: Computer Laptops (17 Units)
Display: 14" FHD (1920 × 1080), anti-glare, IPS, 250 nits
Battery: 1 lithium-ion battery required, lasting 7–12 hours
RAM: 32 GB DDR5-3200 MHz (upgradable to 128 GB)
Storage: 1TB SSD
Processor
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Intel® Core™ i7-1355U
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Up to 5.0 GHz with Intel® Turbo Boost Technology
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12 MB L3 cache, 10 cores, 12 threads
Operating System: Windows 11 Pro (Business Edition)
Graphics: Integrated Intel® Iris® Xe Graphics
Connectivity: 802.11 ac 2.4/5 GHz wireless adapter
Keyboard: QWERTY, Backlit
Accessories
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Original laptop bag
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Wireless mouse
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Licensed Microsoft Office Professional 2021
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Kaspersky Plus Africa Edition (1-year license)
Warranty: Minimum 3 years (onsite or carry-in)
Lot 2: Inkjet Printers (14 Units)
Functionality
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All-in-One (Print, Scan, Copy)
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Model: Duplex
ADF (Automatic Document Feeder): Yes, with capacity typically higher than 100 sheets
Duplex Printing & Scanning: Automatic
Resolution: 600 x 600 dpi (copy and scanning)
Connectivity: Ethernet
Network Protocols: TCP/IPv4, HTTP, DHCP
Print Speed: Approx. 15–20 pages per minute (ppm)
Operating Systems Supported: Windows and macOS
Warranty: Minimum 1 year
Additional Items
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Spare Ink Sets: 28 sets (2 per printer)
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Printing Paper: 14 cartons of A4 paper (1 per printer)
Spare Ink Sets: 28 sets (2 per printer)
Printing Paper: 14 cartons of A4 paper (1 per printer)
Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.
UNDP Rwanda
Procurement Office