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Long Term Agreement for Cleaning and Maintenance Services
Procurement Process
ITB - Invitation to bid
Office
UNDP-PHL - PHILIPPINES
Deadline
29-Oct-25 @ 07:00 AM (New York time)
Published on
14-Oct-25 @ 12:00 AM (New York time)
Reference Number
UNDP-PHL-00820,1
Contact
UNDP Procurement Philippines - procurement.ph@undp.org
Introduction
Long Term Agreement for Cleaning and Maintenance Services
The United Nations Country Team (UNCT) in the Philippines consists of the Food and Agriculture Organization (FAO), United Nations Programme on HIV/AIDS (UNAIDS), United Nations Development Programme (UNDP), United Nations Resident Coordinator's Office (UNRCO), United Nations Department of Safety and Security (UNDSS), United Nations Population Fund (UNFPA), United Nations Human Settlements Programme (UN-Habitat), United Nations Children's Fund (UNICEF), United Nations Industrial Development Organization (UNIDO), United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), United Nations Information Centre (UNIC), United Nations Entity for Gender Equality and the Empowerment of Women (UNWomen), United Nations Office on Drugs and Crime (UNODC), Office of the United Nations High Commissioner for Human Rights (OHCHR), United Nations Office of Counter-Terrorism (UNOCT), United Nations Educational, Scientific and Cultural Organization (UNESCO), and United Nations Office for Project Services (UNOPS). To maintain a clean and healthy environment at the UN Premises, the UNCT seeks to engage a qualified service provider to deploy a team of cleaning personnel. The UNDP, as the lead agency for maintenance and janitorial services, shall conduct the procurement process on behalf of the UN agencies.
The cleaning services shall cover the following locations at the Rockwell Business Center Sheridan North Tower (United corner Sheridan Streets, Brgy. Highway Hills, Mandaluyong City, Philippines):
• UN House (14th & 15th Floors): Approx. 4,879.70 sqm
• UNDP SHIELD Office (16th Floor): Approx. 197.20 sqm
• UNDP EU-GEPP Office (16th Floor): Approx. 109.42 sqm
The required services shall be rendered on an eight (8) hour basis from Monday to Saturday except UN holidays.
It shall employ and deploy a minimum of 1 supervisor and a team of cleaning crew (14th-15th floors: 8; 16th floor UNDP SHIELD: 1; 16th floor UNDP EU-GEPP: 1) who meets the qualifications below. The contractor must determine the number of cleaning crew but no less than 8 personnel for 14th-15th floors and no less than 1 personnel each for 16th floor UNDP SHIELD and UNDP EU-GEPP, based on the office size per floor.
Complete details of the scope of work and technical specifications for the required goods are available in the ITB.
Pre-bid conference will be conducted
Time and time zone: 1:00 PM (Manila Time UTC +8PST)
Date : 20 October 2025
Venue : United Nations Development Programme
15th Floor, North Tower, Rockwell Business Center Sheridan, Mandaluyong City
The exact conference room will be announced two (2) days prior to the event.
Please confirm your participation by 17 October 2025, 5:00 PM. Please send an email to procurement.ph@undp.org with email subject “Pre-bid meeting LTA Cleaning Services” and the following details:
• Company name
• Company address
• Name, email address, and mobile number of the representative(s)
Due to space constraints, a maximum of two (2) representatives per company will be allowed.
The procurement unit will disseminate minutes of the Pre-bid conference through the following channels:
• Quantum ERP
A group site inspection will be held as follows:
Time and time zone: 2:30 PM (Manila UTC +8 PST
Date : 17 October 2025
Location : United Nations Development Programme
15th Floor, North Tower, Rockwell Business Center Sheridan, Mandaluyong City
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.