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RfP for 2 LTAs for micro assessment services
Procurement Process
RFP - Request for proposal
Office
UNDP-VNM - VIET NAM
Deadline
03-Nov-25 @ 11:00 PM (New York time)
Published on
21-Oct-25 @ 12:00 AM (New York time)
Reference Number
UNDP-VNM-01779
Contact
Procurement Unit - procurement.vn@undp.org
Introduction
The Harmonized Approach to Cash Transfer (HACT) framework was first adopted in 2005 by UNDP, UNICEF, UNFPA and WFP, pursuant to United Nations General Assembly Resolution 56/201 on the triennial policy review of operational activities for development of the United Nations system. The HACT framework represents a common operational (harmonized) framework for transferring cash to government and non-governmental national Implementing Partners (IPs) and Responsible Parties (RPs) if applicable, irrespective of whether these partners work with one or multiple United Nation agencies. It calls for an upfront assessment of the programme country’s public financial management system (hereafter called “macro assessment”) and one of the financial management capacities of each IP/RP (hereafter called “micro assessment”).
The year 2022 marks the start of the programme cycle of UNDP support to Viet Nam, i.e. the UNDP Country Programme Document 2022-2026. This is the premise for UNDP to identify IPs/RPs for this programme cycle and devise a plan for micro-assessments of selected IPs/RPs.Being one of the key elements of HACT, the micro assessment assesses the IP/RP’s financial management capacity (i.e. accounting, procurement, reporting, internal controls, etc.) to determine the overall risk rating and assurance activities. It is performed by a third party service provider and includes a site visit to the IP/RP. The assessment primarily consists of interviews with IP/RP personnel and a review of relevant documentation sufficient to complete the micro assessment questionnaire.
UNDP will sign the Long-term Agreements [1] (LTAs) with two qualified bidders obtaining highest overall scores. When required, UNDP will contact the two Micro Assessment LTA holders to obtain the best quotes meeting UNDP’s requirements. The quotes provided must be equal or lower than the ceiling rates in the Contractor’s financial offer. Between the two LTA holders‘ quotations, the one meeting all Micro assessment requirements and offering the lower quotation will be selected.
[1] A “long term agreement” is a written agreement between UNDP and a supplier that is established for specific goods or services at prescribed prices or pricing provisions for a defined period of time, year, against which specific Orders (call-offs) can be placed at any time, during the defined period and with no legal obligation to order any minimum or maximum quantity. The term “long-term” refers to the nature of the contract which typically has a minimum duration of one (1) year, during which UNDP may place repetitive orders for varying ranges and quantities.
The contract is for one year with possibility of the extension to another 2 years for a period from 2025-2028 under programme cycle 2022-2026 and 2027-2031, subject to (i) the UNDP’s requirements, (ii) the Contractors' satisfactory performance and (iii) the same yearly fees indicated in the contractor’s financial offer.
This specific tender is managed via the new supplier portal system of UNDP. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. YOU ARE ADVISED TO CONTACT UNDP PROCUREMENT UNIT (procurement.vn@undp.org) TO CHECK IF YOU ARE HAVING A PROFILE IN THE SYSTEM.
Any request for clarification of solicitation documents must be sent directly in the system through message functionality. ATTENTION: PROPOSALS (OR ANY PART OF IT) SHALL NOT BE SUBMITTED IN THIS MESSAGING MANNER.
Please follow this important guidance for the “Supplier name”: For both company and individual, please insert exact your bank account name (name as it appears on bank account). This name should be the same as the information provided in the bank proof.
Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration or contact UNDP focal point to check if you have a profile yet.
Should you be interested in submitting a proposal, please log in to the online portal and search for this specific tender using search filters and subscribe to this tender following the instructions in the system user guide. Should you require further clarifications, kindly communicate through the system. Please prepare your proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out in the system.
Women-owned companies are encouraged to bid. Preference will be given to equally technically qualified women-owned companies.
UNDP Viet Nam
PROCUREMENT UNIT