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RFQ-For the Supply of Solar Powered Lighting for a Landfill site
Procurement Process
RFQ - Request for quotation
Office
UNDP-ETH - ETHIOPIA
Deadline
02-Dec-25 @ 06:40 AM (New York time)
Published on
17-Nov-25 @ 12:00 AM (New York time)
Reference Number
UNDP-ETH-00629
Contact
Introduction
Scope of work
1. OBJECTIVES AND SCOPE OF THE SERVICE / WORK
· To procure, deliver, install, test and commission an integrated efficient solar-powered street lighting system to ensure off-grid, and reliable illumination during low-light conditions at the landfill site.
Scope of Work: – Solar Lighting System
1. Supply & Delivery
· Supply all specified components of the solar street lighting systems (including poles, LED lamps, batteries, solar panels, controllers, and mounting accessories).
· Transport, deliver, and provide secure storage of all materials at the landfill site until installation.
2. Site Surveys
· Conduct site surveys to confirm optimal installation locations and system configurations, taking into account landfill operations, safety, and access.
3. Installation & Civil Works
· Complete installation of the solar streetlights, including pole erection and associated mounting works.
· Concrete Foundation: Construct reinforced concrete foundations for solar light poles (typical size 0.6 m × 0.6 m × 1.2 m, or as per supplier’s structural specification considering wind load and pole height). Works to include:
o Excavation and backfilling
o Formwork
o Reinforcement placement
o Concrete work and curing
· Ensure proper alignment, stability, and verticality of poles during erection.
4. Testing & Commissioning
· Perform full functional testing and commissioning of each unit, verifying lighting duration (minimum 10–12 hours per night), battery performance, solar charging efficiency, and automatic dusk-to-dawn operation.
5. Handover & Training
· Handover the completed solar lighting system to the client’s designated personnel with full documentation.
· Provide comprehensive training for operators and maintenance staff, covering system operation, routine maintenance, troubleshooting, and safety procedures.
· Supply Operation & Maintenance (O&M) manuals and as-built documentation.
6. Warranty & Support
· Provide warranty support for the agreed duration (minimum 12 months) covering all supplied components and workmanship.
· Provide post-installation technical support and maintenance guidelines.
2. Documentation and Support:
o Prepare detailed as-built drawings and operation manuals.
o Offer post-installation technical support and warranty services as agreed.
3. PROJECT LOCATION/SITE PLAN
a. General site description
The project will be implemented at the existing Dire Dawa dump site.
The site is situated at Latitude 9.634384° North and Longitude 41.882355° East, within the administrative boundaries of Dire Dawa, Ethiopia
b. Site security
Site security for procured materials and equipment will be achieved by hiring security guards.
Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
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UNDP Ethiopia Office
PROCUREMENT UNIT