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Feasibility Study for the E-Parliament System and Parliament Website Revamping
Procurement Process
IC - Individual contractor
Office
UNDP-RWA - RWANDA
Deadline
02-Dec-25 @ 10:00 AM (New York time)
Published on
18-Nov-25 @ 12:00 AM (New York time)
Reference Number
UNDP-RWA-00309
Contact
Procurement Unit - procurement.rw@undp.org
Introduction
Country: Rwanda
Description of the Assignment: Recruitment of an Individual National Consultant to conduct the Feasibility Study for the E-Parliament System and Parliament Website Revamping
Period of assignment/services: 60 working days in 3 months
A. Office/Unit/Project Description
The Parliament of Rwanda is the country’s supreme legislative authority, responsible for making laws, overseeing government activities, and representing the interests of the people. It operates under a bicameral system composed of two chambers: the Chamber of Deputies and the Senate. The Parliament plays a key role in shaping national policy, promoting good governance, and ensuring accountability and transparency within public institutions. Through its legislative and oversight functions, it contributes to Rwanda’s vision of sustainable development, democracy, and the rule of law.
Building on its commitment to innovation and efficiency, the Parliament of Rwanda is embarking on a comprehensive digital transformation journey aimed at modernizing its legislative processes and improving service delivery. This initiative seeks to leverage digital technologies and artificial intelligence (AI) to enhance transparency, streamline parliamentary operations, strengthen data-driven decision-making, and foster greater citizen engagement. By adopting AI tools and digital systems, the Parliament aims to become a model of smart governance—responsive, efficient, and aligned with Rwanda’s national vision for a knowledge-based economy.
In collaboration with the Rwanda Information Society Authority (RISA), the Parliament developed the draft Terms of Reference (ToR) three years ago to guide the design and implementation of an e- Parliament system. The initiative aimed to leverage digital technologies to enhance legislative efficiency, transparency, and citizen engagement.
Given the rapid evolution of digital technologies and the increasing demand for smarter governance solutions, it has become necessary to update the ToR and augment them with system design for the future e-Parliament Platform. The proposed Feasibility Study and Design will identify institutional, technological, and process gaps; evaluate readiness for implementation; and propose an updated system architecture and implementation roadmap. The outputs will form the foundation for a modern, secure, and scalable e-Parliament system aligned with current and future technological standards. In addition
to conducting the Feasibility Study and Design, the consultant will also revamp the existing website of the Parliament.
Rationale
The proposed Feasibility Study seeks to assess institutional readiness, identify technological and capacity gaps, and design an updated, future-proof e-Parliament system architecture aligned with Rwanda’s national digital transformation agenda and UNDP’s Digital Strategy (2022–2025). This initiative aligns with Rwanda’s Vision 2050, the National Strategy for Transformation (NST1), and the Sustainable Development Goals (SDG 16 – Peace, Justice and Strong Institutions), by strengthening the capacity of Parliament to deliver inclusive, transparent, and accountable governance through digital innovation. A comprehensive feasibility study will ensure that the e-Parliament system:
• Strengthens institutional governance and accountability.
• Enhances access to legislative information and public participation.
• Improves operational efficiency and inter-institutional coordination; and
• Ensures long-term sustainability through appropriate technology choices and capacity building.
The feasibility study and design phase is therefore critical to inform a sound investment decision, ensuring that subsequent implementation is evidence-based and cost-effective. The current engagement is combined with an urgent revamping of the Parliament website to ensure that the foundational digital presence and information are provided while waiting for the full eParliament system to be in place.
B. Objective of the Assignment
B.1. Main objective
The main objective of the assignment is to conduct a comprehensive Feasibility Study to inform the development of a new, future-ready e-Parliament system.
B.2. Specific objectives
1. Review and update the existing ToR for the e-Parliament system to reflect new technological and institutional realities.
2. Assess Parliament’s institutional, policy, and technical readiness for implementing an eParliament system.
3. Conduct a comprehensive technology and capacity gap analysis, identifying infrastructure, software, and human resource needs.
4. Develop a system architecture design aligned with international standards and cybersecurity best practices.
5. Design a strategy and prototype for revamping the Parliament and Senate websites, ensuring integration with the e-Parliament ecosystem and alignment with accessibility, security, and user experience standards.
6. Produce an implementation roadmap, costing and revised ToR to guide the full development phase of the e-Parliament system.
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Procurement Unit
Rwanda CO