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EDITING, PROOFREADING, AND CONTENT QUALITY ASSURANCE FOR STRATEGIC PUBLICATIONS
Procurement Process
RFP - Request for proposal
Office
UNDP-RWA - RWANDA
Deadline
27-Nov-25 @ 04:00 AM (New York time)
Published on
20-Nov-25 @ 12:00 AM (New York time)
Reference Number
UNDP-RWA-00310
Contact
procurement unit - procurement.rw@undp.org
Introduction
BACKGROUND
UNDP works in nearly 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. Those priorities are part of the globally adopted 2030 Agenda or SDGs (Sustainable Development Goals). We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. In Rwanda, UNDP has been a trusted development partner since 1977, working closely with the Government, civil society, the private sector, and local communities to advance economic, social, and environmental progress. As part of these efforts, UNDP Rwanda regularly produces high-level knowledge products and strategic reports that inform policy, document lessons learned as well as communication products that showcase development results.
To ensure these publications meet the highest standards of clarity, accuracy, and consistency, UNDP Rwanda seeks to engage a firm to establish a Long-Term Agreement (LTA) with a firm to provide editing, proofreading, and content quality assurance services.
OBJECTIVE AND SCOPE OF WORK
The objective of this assignment is to engage a qualified firm to provide comprehensive editing, proofreading, and content quality assurance services for UNDP Rwanda's strategic knowledge products/ publications and communication products. This includes ensuring clarity, consistency, and high editorial standards across a wide range of documents such as technical studies, policy reports, Op-Eds, and the quarterly and annual reports. The firm will support UNDP in enhancing the readability, coherence, and professional presentation of its materials, thereby contributing to effective communication and outreach.
SPECIFIC TASKS
The firm will be responsible for:
• Editing strategic documents and communication products: Substantive improvement of clarity, structure, and readability while preserving technical accuracy.
• Proofreading strategic documents and communication products: Correction of grammar, punctuation, spelling, and formatting inconsistencies prior to finalization.
• Providing content quality assurance for knowledge products, Op-Eds, and outreach materials, including ensuring consistency in tone, style, logical flow, correcting grammar, punctuation and terminology, and ensuring alignment with UNDP standards.
• Enhancing readability and flow without altering technical meaning.
• Liaising with focal persons to understand context and expectations.
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UNDP OFFICE- RWANDA
PROCUREMENT UNIT