View Negotiation

LTA for Conference Facilities and Hotel Accommodation Services
Procurement Process :ITB - Invitation to bid
Office :UNDP-BRC - THAILAND
Deadline :13-Dec-22 @ 04:00 AM (New York time)
Published on :25-Oct-22 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-BRC-00002,2
Contact :Mostaq Ahmed - mostaq.ahmed@undp.org

This specific tender is managed via the new supplier portal system of UNDP which will in the future replace the online eTendering system currently in use. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-BRC-00002,2, following the instructions in the user guide.

Introduction :

INVITATION TO BID

Long term agreement for provision of Conference Facilities and Hotel Accommodation Services to UN agencies at Bangkok, Thailand


United Nations Development Programme, hereinafter referred to as UNDP  hereby invites prospective bidders to submit a bid in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).


A pre-bid meeting is scheduled to be held through Zoom:

Time: 11:00AM (Bangkok Time)

Date: 07 November 2022 [Monday]

Meeting ID: 883 6742 8389
Passcode: 754118

Interested bidders are encouraged to participate on the pre-proposal conference for better understanding of the Technical and administrative requirement of the Tender 


The United Nations Development Programme, Asia-Pacific Regional Centre (UNDP) is acting on behalf of UN Agencies in Bangkok looking for service providers for the provision of conference facilities and hotel accommodation services in order to organize meetings in Bangkok, Thailand, starting from 1 March 2023 to 28 February 2024, with an option to renew for two additional years.

Since Bangkok tends to be a regional hub to organize workshops, trainings and conferences for the Asia and Pacific Region, UNDP and partner UN agencies will organize many of trainings and workshops during the said period upon request from organizers. It is therefore important that UNDP and partner agencies identify a strategic hotel and engage the specific hotel for the provision of conference facilities and hotel accommodation services through competitive bidding process.

In case there will be any workshops or trainings organized in Bangkok, UNDP will primarily contract the strategic hotel partner without going through the procurement process each time. The strategic hotel will gain benefit from the volume of the services used by UN agencies in Bangkok. This will be a win-win solution for both parties.



Offers must be submitted directly in the system following this link:   http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, follow the https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127715297&_adf.ctrl-state=azywmctp_1&_afrLoop=6329722925931702&_afrWindowMode=0&_afrWindowId=null&_afrFS=16&_afrMT=screen&_afrMFW=1042&_afrMFH=575&_afrMFDW=1280&_afrMFDH=720&_afrMFC=8&_afrMFCI=0&_afrMFM=0&_afrMFR=144&_afrMFG=0&_afrMFS=0&_afrMFO=0  to register a profile in the system. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. Follow the instructions in the guide to search the tender, subscribe, and submit bid response.

Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)