Procurement Notices

Reference Code:  UNDP/SCR/SSS/IC/2017/08

Country:  Turkey

Description of the Assignment:  Capacity development on operational efficiency and strategic planning in municipal investments and services

Project: Strengthening Social Stability in Southeast Anatolia Region

Period of Assignment/Services: July 2017 – December 2017

Proposal should be submitted by email to tr.ic.proposal@undp.org no later than 20 July 2017 by indicating the reference code of the applied position in the subject of the e-mail.

Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

1- Background

The Strengthening Social Stability in Southeast Anatolia Region Project aims at contributing to the strengthening of social stability in the Southeast Anatolia Region through two main components. Component 1 on strengthening livelihood opportunities for Syrian population and host communities through skills and competency development services as well as improved local value chains and local production ecosystems and infrastructures, will mainly target Şanlıurfa province and its economic geography (i.e.  sectoral value chain-based linkages to other provinces mainly Gaziantep). The second component aims at a broader geographical area through small-scale investments and technical assistance aimed to strengthen the municipal capacities on public services and creating public areas/social zones. The project is implemented by GAP Regional Development Agency with the technical support of UNDP and funded by Government of Japan.

Within scope of second component of the project, an action-oriented municipal needs and assets database was developed through the approach suggested by the toolkit ‘Resilient Municipalities: A Resource for Countries Affected by the Syrian Crisis’. The process aimed to incorporate the findings into the short term local development plans. In one of the target provinces, an end-to-end municipal process optimization initiative will be conducted. This initiative will demonstrate how municipalities can spend less while maintaining or improving the current service levels. In larger municipalities, even a modest 5% cost reduction in OPEX may create significant room for additional capital investments. The lessons to be learned from this initiative will be documented and shared with other municipalities as well. The processes to be addressed may include procurement, investment project selection, route optimization etc.

Global knowledge of Corporate Competencies predicts that up to 40% savings in infrastructure investment and operating costs can be achieved with stronger planning and governance. According to Şanlıurfa Municipality's own evaluation and expert observations, it is considered to be necessary to strengthen the governance structure, project planning and infrastructure management. Increasing competencies in these areas will seriously reduce infrastructure costs in the medium to long term.

2 - SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK

This assignment aims at strengthening the institutional capacity of Şanlıurfa Metropolitan Municipality in the context of governance structure, project planning and infrastructure management through the effective management of the newly established Project Management Office (PMO). First step will include the rapid analysis of the current municipal capacity, review of current studies and reports and development of a road map to achieve the objectives of the assignment. Second phase will target the capacity development at the municipality through working together with the PMO on pilot planning and prioritization on certain areas of municipal services and also training of selected staff. The work aims to contribute to the 2018 budget planning process of the municipality. The assignment will also focus improvement of operational impact assessment of municipal investment in fire fighting services in Gaziantep municipality. 

For further details, please see Annex 1 (Terms of Reference). 

3 - Requirements for Experience and Qualifications

Please see Annex 1 (Terms of Reference).

4 - Documents to be Included when Submitting the Proposals

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

• Personal CV, including past experience in similar projects and at least 2 references with their contact details (e-mail, telephone number etc.)[1]
• P11 Form
• Financial Proposal (please see Section 5 below and Annex II)

5 - Financial Proposal

The interested individual consultants must submit their financial proposals by following the guidance and the standard template provided in Annex 2. Any deviation from the standard text may lead to disqualification.

6 - Evaluation

The evaluation will be based on cumulative analysis (i.e. technical qualifications and price proposal). The weight of the technical criteria is 70%; the weight of the financial proposal is 30%. Candidates that obtain a minimum of 49 pts out of a maximum 70 pts will be considered for the financial evaluation. Candidates that do not meet the minimum requirements will be disqualified.

7 - Annexes

The following annexes are an integral part of this procurement notice. In case of any conflict between the provisions of the Annex III and the procurement notice and/or Annex I and/or Annex II, the provisions of Annex III are applicable.

• Annex 1: Terms of Reference
• Annex 2: Price Proposal Guideline and Template
• Annex 3: General Conditions of Contract for Individual Consultants
• Annex 4: P11 Form

[1]UNDP will contact directly with the provided names for reference check purposes without any prior notification to the applicant.