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Communications Officer
Procurement Process :IC - Individual contractor
Office :UNDP Country Office - PHILIPPINES
Deadline :19-Mar-18
Posted on :12-Mar-18
Reference Number :44751
Link to Atlas Project :
00065172 - Enabling Regions X and XI to Cope with Climate Change
Documents :
Financial Proposal Template
P11_Personal History Form
IC-General Terms & Conditions
Overview :

The Resilience and Preparedness toward Inclusive Development (RAPID) Program is a capacity development program in support of the long-term recovery of local governments units and communities in Yolanda-affected areas.  It is implemented by the United Nations Development Programme (UNDP) - Philippines and the Australian Government through the Australian Embassy – Department of Foreign Affairs and Trade (DFAT). It is a component of Project Climate Twin Phoenix.

RAPID aims to strengthen approaches and actions on Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA) at the local level by capacitating its target Local Government Units (LGUs) and communities on disaster risk assessment and mainstreaming risk assessment results in development planning and preparedness planning. It targets LGUs located along the coastline of San Pedro Bay and Leyte Gulf, namely: City of Tacloban and municipalities of Palo, Tanauan, Dulag, Tolosa, Mayorga, Mac Arthur and Abuyog in Leyte, Basey and Marabut in Western Samar, and Lawaan and Balangiga in Eastern Samar.

The RAPID Program has seven project outputs, namely:

Output 1: Climate/Disaster Risk and Vulnerability Assessment

Output 2: Priority Preparedness and Mitigation Actions

Output 3: Awareness Raising and Capacity Building

Output 4: Mainstreaming Climate/Disaster Risk in Land Use and Development Plans

Output 5: Building Resilience of the Poor and Vulnerable

Output 6: Knowledge and Information Sharing

Output 7: Community-Based Development Risk Reduction Management


Against this background, UNDP is seeking a Communications Officer who will manage the communications and outreach strategy of the RAPID Program. The Communications Officer’s responsibility is to coordinate and support key knowledge and information sharing strategies across partners and other relevant stakeholders. Overall, s/he will deliver:

Programme Support:

  1. Provide technical and operational support for UNDP programming, design, implementation, delivery, monitoring and evaluation for the areas covered by the RAPID program in Leyte, Samar, and Eastern Samar.


  • Liaise with all relevant national counterparts and partners as regards UNDP’s programme portfolio.

  • Support the RAPID Project Manager to ensure synergy and coordination with all other relevant stakeholders such as national and local government counterparts and partners.

  • Support the Inclusive and Sustainable Development Team Leader to ensure synergy and coordination with all other relevant UNDP teams and clusters.


The Communications Officer, under the overall supervision of the Team Leader for Inclusive and Sustainable Development (ISD) Unit and the direct supervision of the RAPID Project Manager, will be the focal person for all communications and knowledge management concerns of the program.

Scope of Work

1. Provide substantive and technical support for the management and implementation of the communications strategy of the RAPID Program.

  • Design and implement an appropriate communications plan;

  • In coordination with the M&E Officer, translate project materials and data into communicable and relevant pieces of information in the form of infographics, infomercials, and ensure that project results are profiled and communicated;

  • Assist in planning, publicizing, and carrying out knowledge exchanges, press releases, outreach activities, and media events;

  • Prepare media and communications outputs such as news articles and human-interest stories;

  • Promote a common visibility approach for the RAPID program (i.e. design manual, layouts, etc.);

  • Maintain a library of photographs, videos, and other materials for communication;

  • Maintain a database of knowledge products;

  • Assist in the preparation of quarterly and annual reports, in adherence to and compliance with project Annual Work Plans (AWP) and M&E frameworks;

  • Assist in the monitoring of milestones and key accomplishments of the program;

  • Manage and update the website and other social media channels of the program; and

  • Maintain contact with and participate in forums with relevant UNDP and non-UNDP partners and actors to identify synergies, expand partnerships, avoid duplication, and exchange information.


2. Ensure that international experiences and “lessons learned” from other similar projects on disaster risk reduction and resilience building are applied to implementation of UNDP programmes, and support UNDP staff with gaining and applying knowledge in this regard.


  • In coordination with the M&E Officer, promote information sharing on all aspects related to project activities among stakeholders; and

  • Manage the delivery of knowledge products to inform and/or support policy making and programme enhancement.


Institutional Arrangement

The consultant shall be engaged and directly paid by UNDP.

For the duration of the contract, the consultant shall report to the UNDP through the Inclusive and Sustainable Development (ISD) Unit, in the delivery of the terms of reference.  Reporting is output-based and all reports must be submitted to UNDP-ISD. Final outputs should be formally accepted by the UNDP-ISD before any payment will be made.

For coordination, discussion or reporting on progress of activities as may be required by the Project, the UNDP must shoulder the cost of travel. The travel expenses during field works and monitoring visits, and materials and related costs for the engagement shall be borne by the UNDP.


Duration of the Work

The contract will cover a period of 3 months, from March 2018 to June 2018.


Scope of Bid Price and Schedule of Payments

The financial proposals from possible candidates should be expressed in lump sum amount inclusive of all financial costs related to this engagement (i.e. professional fees, transportation/travel, reproduction, communications including internet) . Payments will be made in a MONTHLY basis upon submission of an accomplishment report.



  • Commitment to UNDP’s mission, vision, values and ethical standards
  • Sensitivity to cultural, gender, religion, race, nationality and age differences
  • Treat all stakeholders fairly and without prejudice
  • Maintains objectivity and impartiality in handling evaluation processes


  • Experience in project development, implementation and evaluation--particularly in directly managing results-based monitoring and evaluation methodologies
  • Demonstrated experience in conducting evaluation of multi-year and multi-component programmes and projects
  • Familiarity with the norms and issues in early recovery and rehabilitation work in disaster-affected areas
  • Ability to process large amounts and diverse set of data and documents related to infrastructure development, livelihood, resettlement, disaster risk reduction and management, and governance

  • Demonstrated strong coordination and facilitation skills

  • Strong interpersonal skills and the ability to initiate discussions with national/local governmental officials, peoples organizations and communities

  • Demonstrated ability to function in a team environment and to deal with complex multi-stakeholder environment

  • Demonstrated ability to prepare and present comprehensive reports




  • Bachelor’s Degree in Journalism, Broadcast Communication, Visual Arts and Design, Development Communication, or related disciplines.


  • Five (5) years of relevant experience in communications in the development sector.

  • Relevant experience in public relations, communications, or advocacy;

  • Experience with website design and maintenance;

  • Experience coordinating multi-stakeholder events;

  • Experience working with government, civil society, international organizations, and donors;


  • Fluency in written and spoken English and excellent technical writing skills


  • Excellent English language drafting and communications skills;

  • Knowledge and sound understanding of resilience building and disaster risk reduction issues is an asset;

  • Excellent understanding of the local context.

  • Computer literacy in office and productivity software packages (Word, PowerPoint, Excel), and media production software (Adobe, etc.)

Criteria for selection process:

The offer will evaluated based on the Combined Scoring method – where the qualifications will be weighted a max. of 70%, and combined with the financial offer which will be weighted a max of 30%.

Application requirements:

  • Duly accomplished Letter of Confirmation of Interest and Availability (Financial Proposal Template) using the template provided by UNDP;
  • Personal Curriculum Vitae, indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the candidate and at least three (3) professional references;

Application requirements should be emailed to and on or before  19 March 2018.

Attachments in this link:

- Terms of Reference, Financial Proposal Template, P11 Personal Histiory Template and Terms and Conditions for Consultants.


In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.