Procurement Notices

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1. Background:

    

   UNDP works in some 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

    

   UNDP’s Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan. UNDP Montreal Protocol and Chemicals Unit (MPU) is part of BPPS which is tasked with supporting the developing countries to establish and implement sound chemicals management frameworks fit to meet their commitments under multilateral environmental agreements on ozone protection and chemicals management. As an Implementing Agency for the Multilateral Fund for the Implementation of the Montreal Protocol (MLF) and the Global Environment Facility (GEF), MPU helps countries to meet the objectives of the Montreal Protocol on Substances That Deplete the Ozone, the Stockholm Convention on Persistent Organic Pollutants, the Minamata Convention on Mercury, the Strategic Approach to International Chemicals Management, etc.

    

   Despite the huge success of the Montreal Protocol in phasing-out the production and consumption of ozone depleting substances (ODS), a significant amount of ODS are still found in products and equipment such of refrigerators and air conditioners. These sources are referred to as ODS banks and emissions from ODS banks are not controlled by the Montreal Protocol. These substances have high global warming potential and will negatively contribute to climate change if appropriate disposal (i.e. recovery, collection, recycling, reclamation or safe destruction) measures are not taken.

    

   Developing countries have been increasingly demanding support to strengthen their capacities related to cost-effective and environmentally sound reduction of ODS emissions at the end of the useful life (EOL) of these equipment and products as part of their overall waste management frameworks. In view of this, MPU is seeking to recruit an expert on the issue to provide technical, research and analytical support.

    

2. Deliverable 1: Concept and Visual Presentation on ODS destruction technologies, experience of demonstration projects and barriers.

   • In order to produce this output, a consultant will be engaged in technical conceptualization, making a presentation, serving as a resource person at the side event on sustainable ODS/Hydrofluorocarbons (HFC) waste management and disposal at the 31st Meeting of the Parties to the Montreal Protocol and preparation of the report. (Approximately 10 days and is due by 4 November 2019).

3. Deliverable 2: Report on the options for effective management of EOL ODS/HFC waste.

   • In order to produce this output, a consultant will undertake discussions with various interested partners. The report should include the proposals on potential international partnership and the ideas to address the barriers (including operational, management, and financial aspects). (Approximately 25 Days)

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   Duty Station

    

   Home based with possible mission to Rome to attend the side event during the 31ST meeting of the Parties to the Montreal Protocol.

    

1. Fees

    

   Payment shall be made with lump sum amount based on specific deliverables as described above inclusive of all travel expenses as required and the payments will be made upon satisfactory performance. The candidate shall quote his/her services as per the instructions in the financial offer.

    

   A Best Value for Money approach will be used in the evaluation of the applicants and will lead to a combined score for technical capabilities and the financial offer.

    

   The candidates, short-listed based on their technical capabilities, will receive the standard format that they must fill out to submit their financial offer.

    

2. Core Competencies

• Demonstrates integrity by modeling UN values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism
• Strong interpersonal and communications skills
• Good presentation skills.

1. Qualifications and Requirements:

Education

• Advanced university degree. Advanced degree in engineering, environmental management or waste management will be an advantage.

Experience

• At least 10 years international experience in the area of waste management.
• Experience on hazardous waste management in the context of UN, multilateral (MLF and GEF) and bilateral projects/programmes.
• Experience on the development of proposals and strategic programmes on hazardous and chemicals waste management. Experience on addressing the end of life ODS management issues will be a clear advantage.
• Knowledge of end of life ODS management initiatives. In-depth knowledge of initiatives by donors such as MLF and GEF will be an advantage.

Communication skills

• Excellent writing, editing, and oral communication skills in English.

10.      Application Procedures (Instructions to Applicants)

The application is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:

Step 1: Interested individual consultants submit the following documents:

• CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references

• Brief description of why the individual considers himself/herself as the most suitable for the assignment. Indicate available start date.

Step 2: Submission of Financial Proposal: Only applicants who attain a score of 70% and above on the technical evaluation will be contacted and requested to submit a financial proposal.

Scope of Price Proposal and Schedule of Payments:

• Financial proposals must be submitted with the following information:

   

  1. Lumpsum Fee based on the deliverables stated in item number 2 “Deliverables”

  2. Travel Cost based on the possible missions stated in item number 4. 

   

  Both should be expressed in USD and sent the proposal for this consultancy to bpps.procurement@undp.org using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780. The proposals should be sent via email with the following subject heading: “International Consultant in end-of-life ODS/HFC management and disposal" by the deadline for this vacancy. Proposals to be received after the deadline may be rejected.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown.

   

• Payment will be made upon submission of a certificate of payment request, indicating outputs achieved to be verified and cleared for payment by the supervisor.

The term ‘all inclusive” implies that all costs (professional fees, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses will be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP will not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

• Criteria for selection of individual consultant for award of contract:

The selection of the best offer from the shortlisted candidates will be based on a Combined Scoring method – where the qualifications and experienced will be weighted a maximum of 70 points and combined with the price offer which will be weighted a max of 30 points out of 100 points

Method: Cumulative analysis method will be used to evaluate proposals.

When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive, compliant, acceptable; and

• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation

Technical Criteria weight: 70%

Financial Criteria weight: 30%

Technical Evaluation

Only those candidates that meet the minimum level of education, relevant years of experience and language requirements will be considered for the technical evaluation. The technical evaluation will be conducted by a desk review to select the shortlisted candidates (those that score at least 49 out of total 70 obtainable scores). The technical evaluation may also include interviews with shortlisted candidate(s).

Only applicants obtaining a minimum of 49 points on technical evaluation will be considered for the Financial Evaluation

Technical Proposal (70 Points) 70% weight

Technical proposals will be evaluated based on the following criteria: 

Financial evaluation (Weight 30%)

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

Financial Proposal (30% weight of combined score)

• Contract Award

   

  Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be offered to enter into contract with UNDP.

   

• Institutional arrangement

   

  The Consultant will be given access to relevant information necessary for execution of the tasks under this assignment;

   

  The Consultant will be responsible for providing her/his own computing and auxiliary equipment.

   

  Payments will be made upon satisfactory delivery of outputs, certification of payment form, and acceptance and confirmation by the Task Manager on outputs satisfactorily delivered.

   

• Payment modality

   

• Payments will be made upon submission and acceptance of deliverables. All payments are subject to the clearance and approval of the direct supervisor. The contract price is fixed regardless of changes in the cost of components.

   

Annexes

(click on the hyperlink to access the documents):

Annex 1 - Financial Proposal Template

Annex 2 - IC Contract Template

Annex 3 – IC General Terms and Conditions