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Procurement Process :IC - Individual contractor
Office :UNDP Country Office - PHILIPPINES
Deadline :03-Dec-19
Posted on :20-Nov-19
Reference Number :61388
Link to Atlas Project :
00086135 - Low Carbon Urban Transport System in the Philippines
Documents :
Offerors Template/Financial Proposal
P11 Template
General Terms & Conditions for IC
Overview :

Project Description

At the UN climate change conference in Paris in December 2015, countries adopted the Paris Agreement that sets out a global action plan for limiting global warming to “well below 2 degrees C” starting from 2020. The Agreement, which entered into force on 4 November 2016, built upon the foundation of climate pledges from 187 countries, known as Nationally Determined Contributions (NDCs). Countries are expected to submit updated and more ambitious NDCs every five years which will become the main vehicle for illustrating a country’s strategic vision on climate change in the context of sustainable development. The UNDP NDC Support Programme will support Governments to achieve transformational change by using NDC implementation as a mechanism to scale up investment in climate change and deliver sustainable development. The Programme will be implemented in the country as “NDC Support Project for the Philippines (NSPP)”.


Private Sector Engagement in the NDC Process

It is recognized that the successful implementation of the NDC actions require engagement of the Private Sector (PS). With the Philippine NDC seen to require between US$ 12 to 30 billion in investments in the energy sector alone to achieve the sector’s GHG emission reduction goals from the business-as-usual scenario for the period 2000-2030, the private sector could complement effectively the efforts of the government to provide the enabling environment and support to operations, including policies and information for making investment decisions.  Furthermore, the Philippine NDC offers the private sector promising investment opportunities and productive partnerships with the public sector and the international community that deliver the benefits of sustainability, climate-resiliency, and a green economy that create green jobs.


A number of policies and frameworks support the transition to a low carbon, climate-resilient and green economy and the engagement of the private sector. This is underscored in the Climate Change Act, which mandates the CCC to “coordinate with local government units (LGUs) and private entities to address vulnerability to climate change impacts of regions, provinces, cities and municipalities” and to coordinate various sectors, including the private sector, in the development and implementation of the National Climate Change Action Plan (NCCAP), and the local action plans.


Inherently risk-averse, the business sector is looking to partner with the government in enhancing the enabling environment to overcome the challenges in climate change investments through policy changes and market-based incentives. The CCC recognizes the strategic role and acknowledges the vulnerability of the private sector in addressing climate change, hence, this initiative on Private Sector Engagement in the NDC through a top-up support fund has been granted to the NSPP in order to strengthen PS engagement in the NDC.


The objective of the Philippine Climate-Smart Hospitals Project is to support the development of a Framework and Plan of Action for Climate-Smart Hospitals, including formulation and/or updating and institutionalization of appropriate standards. This will be done through stakeholder engagements such as roundtable discussions, technical consultations and advance implementation of such standards, as appropriate.   An Individual Consultant will be hired to facilitate the achievement of this project objective.


Specifically, the objective of hiring the services of an individual consultant is to facilitate, support and develop the following, to be submitted by the CCC to concerned authorities, as appropriate, for official implementation:

  •  A national program for greening Philippine hospitals;
  •  A policy framework/standards for Philippine climate-smart hospitals and an action framework for its implementation; and
  • Knowledge and information products on Philippine climate-smart hospitals.


Institutional Arrangement

  • For the duration of the contract, the Consultant shall report to the Executive Director, CCC-CCO, and the NSPP Project Manager, and shall work in close coordination with the Project Technical Officer, Deputy Technical Officer, Chief Technical Adviser, the PMU and, if necessary, with relevant government agencies and project partners
  • The Consultant should be based in Manila for accessibility and availability should discussions/reporting on progress of activities is required by either the CCC or UNDP.
  • Domestic travel contingent upon the scope of work may be required. All Travel related expenses will be shouldered by UNDP Project. Should the Consultant wish to travel on a higher class, he/she should do so using their own resources;
  • The Consultant will be given access to relevant information necessary for execution of the tasks under his or her assignment; and
  • The Consultant will be responsible for providing his or her own working station (i.e. laptop) and must have access to reliable internet connection.


Duration of Contract

The Consultant shall be engaged for a period of 240 working days spread over one (1) year starting on December 2019 up to December 2020. The period of engagement includes estimated lead time for UNDP and/or Project Implementing Partners to review outputs, give comments, certify approval/acceptance of outputs, etc., as shown in Table 1.


Duty Station

The Contractor is not expected to report on a daily basis, but shall be available on an on-call basis, to the Project Management Office or CCC Office at First Residences, Jose P. Laurel St., Malacañang Compound, Manila.


Contract Price and Schedule of Payments

The Consultant shall be paid a lump sum service contract fee which is all-inclusive, fixed and output-based regardless of extension of the herein specific duration. The Consultant shall receive payments based on the following schedule:15% upon submission and approval of the Inception Report with detailed approach/strategies and the corresponding work plan;

  • 15% upon submission and approval of the First Interim Report;
  • 20% upon submission and approval of the Second Interim Report;
  • 25% upon submission and approval of the Draft Final Report; and
  • 40% upon submission and approval of the Final Report.



Duties and Responsibilities

The NSPP requires the services of a consultant referred herein as “Contractor” to assist the CCC in developing the country’s standards and framework of action for climate-smart hospitals. The contractor is expected to undertake, at the very least, the following major tasks:

    • Conduct scoping study on existing standards, policies, frameworks, programs, and best practices of the government and/or the private sector on climate-smart and resilient hospitals at the local and international level. It should also consider CCC and other government initiatives on green and resilient infrastructure. Among the documents that need to be considered include the following:
      • Green Building Code of the Philippines
      • National Structural Code of the Philippines
      • Guidelines in the Planning and Design of a Hospital and Other Health Facilities
      • Manual on Technical Guidelines for Hospitals and Health Facilities Planning and Design
      • Global Green Healthy Hospital Case Study: Philippine Heart Center
      • Existing related policies/standards/regulations of the DOH, and hospital services/facilities accreditation bodies.


  • Conduct regional/provincial consultations/orientations on climate change and health, the CCC initiative on green or climate-smart hospitals/health facilities.
  • Build capacity of officials and/or personnel tasked with greening of Philippine Hospitals, for example through basic and specialized training, as appropriate:
    • Health Facilities and Infrastructure Development personnel on basic course for professionals and health facility project officers to increase capability in implementing green or climate-smart health facilities & health care and to further enhance “green building awareness” to enable them to provide informed decisions in planning, constructing and operating green building hospitals/health facilities.
    • “Hospital Climate Managers” (HCMs) on basic principles and skills for technical assessment and/or audit of hospital operations/practices related to climate change for identification of possible areas for improvement and adoption of appropriate climate-smart technology (energy audit, waste management practices, etc.)
      • Selection/identification of hospitals for the Project
      • Designation of HCMs


  • Develop or gather appropriate training modules/materials for the conduct of capacity building activities above (section c.)


DEVELOPMENT OF POLICY AND REGULATORY FRAMEWORK/STANDARDS: Conduct of multi-stakeholder fora/consultations, round table discussions for the:

  • Development and harmonization of policies and regulatory framework, climate-smart criteria, facility standards and regulatory functions towards climate-smart hospitals.
  • Formulation of Framework of Action for Climate-Smart Hospitals
  • Updating of the NCCAP by introducing specific formulation to cover/address health operations/ facilities.



  • Mandated actions under all existing climate change-related national laws/policies;
  • Database of good practices for reference of hospitals and health practitioners.



Expected Outputs/Deliverables

The Contractor, based on the SOW above, shall prepare and submit:

  • An Inception Report (IR) or a preliminary document detailing the methodology framework, work plan, timeline, list of national government institutions, civil society stakeholders, academia, private sector to be interviewed or engaged, and other related activities.
  • First Draft of the Philippine Climate-smart Hospitals Program (First Interim Report, FIR) which covers the results of Activity 1a&b under the development of a national program for greening Philippine hospitals. The FIR outlines the proposed guidelines and standards for a Philippine Climate-Smart Hospital as a result of the scoping study and roundtable discussions conducted. This report includes documentation of the activities conducted.
  • Second Draft of the Philippine Climate-smart Hospitals Program (Second Interim Report, SIR) which will cover the results of Activity 1c, Activity 1d, and Activity 2. It should be an updated form of the proposed national program taking into account observations/recommendations based on the consultations and, whenever available, experiences from advanced implementation sites. The SIR should also include the first draft of a policy/regulatory framework for Philippine Climate-smart Hospitals and a National Action Plan/Framework for mainstreaming climate-smart hospitals in the country’s health systems. The national policy/regulatory and action framework should have been subjected to multi-stakeholder consultations. The SIR also includes documentation reports for activities conducted.
  • Draft Final Report (DFR) which integrates the above deliverables. The DFR also includes information and knowledge products as well as the database of best practices for climate-smart hospitals. The DFR will be presented to the CCC, UNDP, DOH, PMU, and other stakeholders.
  • Final Report (FR) which will be submitted after deliberation of the DFR by the NSPP Project Management Team and the Climate Change Office of the Climate Change Commission. The FR shall be delivered, along with the draft program, policies, standards or related instruments on the “greening of hospitals.”


All deliverables shall undergo a peer review.  The Contractor shall submit its responses on the evaluation to be undertaken and provided by the PMU and CCC-PRDD for each of the abovementioned reports. The Contractor shall present the major findings on the subject deliverables in a consultation meeting to be convened by the NSPP PMU for the purpose. The Contractor may be further required to attend additional consultation meetings to answer questions and clarify issues that may arise from the review of its deliverables. Following is the summary table of the expected outputs/deliverables of the Consultant:


Table 1.  Schedule of Outputs/Deliverables

Deliverables/ Outputs

Estimated Duration to Complete

Target Due Dates

(From signing of the contract)

Kick-off Meeting or Inception Workshop

One (1) day

Five (5) working days

Inception Report (IR)

Ten (10) days

Fifteen (15) working days

Approval and acceptance of IR

(First Payment)

Five (5) days

Twenty (20) working days

First (1st) Interim Report (FIR)


Sixty (60) days

Eighty (80) working days

Approval and acceptance of FIR

(Second Payment)

Five (5) days

Eighty-five (85) working days

Second (2nd) Interim Report (SIR)

Sixty (75) days

One hundred sixty (160) working days

Approval and Acceptance of SIR

(Third Payment)

Five (5) days

One hundred fifty (165) working days

Draft Final Report (DFR)

Thirty (45) days

Two hundred ten (210) working days

Presentation of DFR

One (1) day

Two hundred ten (210) working days

Approval and Acceptance of DFR

(Fourth Payment)

Five (5) days

Two hundred fifteen (215) working days

Final Report (FR), with attached draft documents

Fifteen (20) days

Two hundred thirty five (235) working days

Approval and Acceptance of FR

(Fifth and final Payment)

Five (5) days

Two hundred forty (240) working days










Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;
  • Computer literate.



Required Skills and Experience

Offers will be evaluated based on combined scoring method :

  • Technical Proposal =    70%
    • Qualifications 40% 
    • Description of Approach to Assignment (Technical/ Brief Description) 60%
  • Financial Proposal =    30%

 For the evaluation of the Technical Proposal, the selection of the successful consultant must be based in the following qualifications (with the appropriate obtainable points):


      Points Obtainable

          (100 points)


  • Doctorate or Master’s degree in public health or any related field



  • 10 years of professional experience in public/private hospital administration and management with the ability to administer and manage development projects



  • Successfully executed at least one similar project (i.e. climate-smart/green hospitals concept/program development)


  • At least 10 years of experience in strategy and planning, policy development, research, and capacity building, and, and experience working with senior government officials and multi-disciplinary teams


  • Excellent analytical, writing and communications skills in English.




Applicants who will only receive 70 points  from the assessment of the CV and Brief description of why the individual considers him/herself as the most suitable for the assignment will be qualified for the assessment of the Financial Proposal.


Recommended Presentation of Offer


Offerors must upload in one (1) file the documents below at the given link

You may download the editable version of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC by clicking on this link:


  1. Duly accomplished Offeror's Letter to UNDP Confirming Insterest and Availability for the IC that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
  2. Financial Proposal (Annex 2 of Offeror's Letter to UNDP Confirming Insterest and Availability). 
  3. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  4. Brief description of methodology and approaches on how the candidate will deliver the required outputs from the project.   


In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.