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Supply, installation, testing and commissioning of Solar power system at LPMC, Voinjama
Procurement Process :RFQ - Request for quotation
Office :Monorovia - LIBERIA
Deadline :12-Dec-19
Posted on :27-Nov-19
Development Area :OTHER  
Reference Number :61667
Link to Atlas Project :
00110852 - PIMS 5739 Initiation Plan / GCF PPF
Documents :
Overview :

Dear Sir / Madam,

We kindly request you to submit your quotation for the supply, installation, testing and commissioning of solar power as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. UNDP General Terms & Conditions are at Annex 3.

Quotations may be submitted on or before 12:00 PM Liberia local time on Thursday 5th December 2019


And marked: RFQ/ /UNDP/EE/2019/072

Quotations submitted by email must be limited to a maximum of 2MB, virus-free and no more than 3 E-mail transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline Thursday 12th December 2019. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by e-mail, kindly ensure that they are signed and in the pdf format, and free from any virus or corrupted files.

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s:

Delivery Terms


(Pls. link this to price schedule)



Customs clearance[1], if needed, shall be done by:

UNDP Liberia


Exact Address/es of Delivery Location/s (identify all, if multiple)


LPMC ( Liberia Produce Marketing Corporation) COMMUNITY in Voinjama, Lofa County

Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP)


One Month upon issuance of the Purchase Order (PO)

Delivery Schedule


Mode of Transport




Currency of Quotation[2]

United States Dollars


Value Added Tax on Price Quotation[3]& MCC Fees

☑ Must be exclusive of VAT and other applicable indirect taxes


☑Warranty on goods for one year

Deadline for the Submission of Quotation

Thursday 12th December, 2019 on or before 12:00 PM Liberia Local Time

All documentations, including catalogs, instructions and operating manuals, shall be in this language



Documents to be submitted[4]






Samples are required




☑Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; Latest Business Registration Certificate; Current Tax Clearance.

☑ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;

☑   Company Profile

☑    Client listing for the provision of similar goods provided with contact details, e-mail address for reference check, (provide proof of previous similar works in form of previous contracts/POs)

☑ A catalogue or brochure should accompany your quotation.


Period of Validity of Quotes starting the Submission Date

☑120 days

In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ.   The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. 

Partial Quotes

Not Permitted

Payment Terms[5]

✓100% upon delivery

Liquidated Damages

0.5 % of total contract amount for each day of delay and maximum of 30 days after which contract will be terminated.


NOTE: Refer to clarifications attached.