In accordance with UNDP and GEF M&E policies and procedures, all full and medium-sized UNDP support GEF financed projects are required to undergo a terminal evaluation upon completion of implementation. These Terms of Reference (TOR) sets out the expectations for a Terminal Evaluation (TE) of the Strengthening Marine Protected Areas to Conserve Marine Key Biodiversity Areas in the Philippines” (PIMS# 4389)
Evaluation approach and method
An overall approach and method for conducting project terminal evaluations of UNDP supported GEF financed projects has developed over time. The evaluator is expected to frame the evaluation effort using the criteria of relevance, effectiveness, efficiency, sustainability, and impact, as defined and explained in the UNDP Guidance for Conducting Terminal Evaluations of UNDP-supported, GEF-financed Projects. A set of questions covering each of these criteria have been drafted and are included with this TOR (Annex C) The evaluator is expected to amend, complete and submit this matrix as part of an evaluation inception report, and shall include it as an annex to the final report.
The evaluation must provide evidence-based information that is credible, reliable and useful. The evaluator is expected to follow a participatory and consultative approach ensuring close engagement with government counterpart and Project partners, including non-government organizations (NGOs), People’s Organizations (POs), provincial and municipal Local Government Units (LGUs) and private sector. Table 1 below lists down specific offices and organizations which are to provide feedback on Project implementation through Key Informant Interviews and/or Focus Group Discussions (FGDs).
Table 1. SMARTSEAS PH Project Partners
National Government Agencies (NGAs)
- Office of the Undersecretary for Mining Concerns and Climate Change, GEF Operational Focal Point
- DENR Central Office – Policy and Planning Service
- DENR Central Office – Foreign Assisted and Special Projects Service
- Biodiversity Management Bureau (BMB)
- Offices of the Director and Assistant Director
- Biodiversity Policy and Knowledge Management Division
- Coastal and Marine Division
- Bureau of Fisheries and Aquatic Resources
- National Economic and Development Authority – Agriculture and Natural Resources Staff (NEDA-ANRES)
- Department of the Interior and Local Government (DILG)
Local NGA Offices
- DENR Regional Offices (regions IV-A, IV-B, VII, XI and CARAGA)
- Provincial Environment and Natural Resource Office (PENRO)
- Community Environment and Natural Resource Office (CENRO)
- BFAR Regional Office
- BFAR Provincial Fishery Office
Provincial and municipal LGUs
- Batangas Province and LGUs (Balayan, Batangas City, Lobo, Mabini, Nasugbu, San Juan)
- Oriental Mindoro and LGUs (Calapan City, Gloria, Naujan, Pinamalayan, Pola, Puerto Galera
- Occidental Mindoro and LGUs (Lubang, Looc, Abra de Ilog, Paluan
- Palawan Province and LGUs (Aborlan, Narra, Sofronio Espanola, Brooke’s Point , Bataraza)
- Negros Oriental and LGUs (San Carlos City, Tayasan, Bindoy, Manjuyod, Ayungon, Amlan, Bais City, Guihulngan City, La Libertad, San Jose)
- Negros Occidental and LGUs (Calatrava, Toboso
- Cebu Province and LGUs (Alegria, Aloguinsan, Badian, Bantayan, Ginatilan, Moalboal, Samboan, Sta. Fe, Santander, San Remegio
- Davao City
- Davao de Sur Province and LGUs (Sta. Cruz)
- Davao del Norte Province and LGUs (Island Garden City of Samal, City of Panabo, Tagum City)
- Compostela Valley Province and LGUs (Mabini, Maco)
- Davao Oriental Province and LGUs (Lupon, San Isidro)
- Surigao del Sur Province and LGUs (Carrascal, Cantilan, Lanuza, Cortes, Tandag City)
Local Responsible Partners
- Conservation International Philippines (CIP)
- National Fisheries Research and Development Institute (NFRDI)
- Fishbase Information Network (FIN)
- HARIBON Foundation
- Kabang Kalikasan ng Pilipinas (WWF Philippines)
- RARE Philippines
- UP Marine Science Institute
Other Local Partners
- VIP MPAN and LEN Technical Working Group
- Palawan Council for Sustainable Development
- TSPS Protected Area Office
- Davao Integrated Development Program (DIDP)
- Lanuza Bay Development Alliance
Partner People’s Organizations
List of Stakeholders to be presented of the result of evaluation by the consultant
- Project Management Unit
- Biodiversity Management Bureau
- United Nations Development Programme
- Evaluation Review Group (i.e. NEDA-ANRES, DENR Policy and Planning, DENR FASPO, BMB - CMD, BFAR, PEMSEA, PCSD, DILG)
- DENR-SMARTSeas Project Board
The evaluator will review all relevant sources of information, such as the project document, project reports – including Annual APR/PIR, project budget revisions, midterm review, progress reports, GEF focal area tracking tools, project files, national strategic and legal documents, and any other materials that the evaluator considers useful for this evidence-based assessment. A list of documents that the project team will provide to the evaluator for review is included in Annex B of this Terms of Reference.
Evaluation Criteria & Ratings
An assessment of project performance will be carried out, based against expectations set out in the Project Logical Framework/Results Framework (see Annex A), which provides performance and impact indicators for project implementation along with their corresponding means of verification. The evaluation will at a minimum cover the criteria of: relevance, effectiveness, efficiency, sustainability and impact. Ratings must be provided on the following performance criteria. The completed table must be included in the evaluation executive summary. The obligatory rating scales are included in Annex D.
Project Finance / Cofinance
The Evaluation will assess the key financial aspects of the project, including the extent of co-financing planned and realized. Project cost and funding data will be required, including annual expenditures. Variances between planned and actual expenditures will need to be assessed and explained. Results from recent financial audits, as available, should be taken into consideration. The evaluator(s) will receive assistance from the Country Office (CO) and Project Team to obtain financial data in order to complete the co-financing table below, which will be included in the terminal evaluation report.
UNDP supported GEF financed projects are key components in UNDP country programming, as well as regional and global programmes. The evaluation will assess the extent to which the project was successfully mainstreamed with other UNDP priorities, including poverty alleviation, improved governance, the prevention and recovery from natural disasters, and gender.
The evaluators will assess the extent to which the project is achieving impacts or progressing towards the achievement of impacts. Key findings that should be brought out in the evaluations include whether the project has demonstrated: a) verifiable improvements in ecological status, b) verifiable reductions in stress on ecological systems, and/or c) demonstrated progress towards these impact achievements.
Conclusions, Recommendations & Lessons
The evaluation report must include a chapter providing a set of conclusions, recommendations and lessons.
The principal responsibility for managing this evaluation resides with the UNDP CO in the Philippines. The UNDP CO will contract the evaluators and ensure the timely provision of per diems and travel arrangements within the country for the evaluation team. The Project Team will be responsible for liaising with the Evaluators team to set up stakeholder interviews, arrange field visits, coordinate with the Government etc.
The total duration of the evaluation will be 38 days spread over 4 months according to the following plan:
Preparations for the TE Team (handover of Project Documents)
February 3, 2020
Document review and preparing TE Inception Report
Finalization and Validation of TE Inception Report- latest start of TE mission
February 6-8, 2020
TE mission: stakeholder meetings, interviews, field visits
February 3 to February 28, 2020
Mission wrap-up meeting & presentation of initial findings- earliest end of TE mission
- Presentation of initial findings to PMU, UNDP CO, DENR Policy and Planning, Foreign Assisted and Special Projects Services (FASPS) and BMB representatives
March 12, 2020
Preparing draft TE report (incorporate feedbacks during audit trail into draft report)
Produce a final draft of the TE; Presentation of initial findings to PMU, UNDP CO, DENR Policy and Planning, Foreign Assisted and Special Projects Services (FASPS) and BMB representatives
March 17-28, 2020
Presentation of the final draft report to PMU, UNDP CO and DENR BMB representatives
April 4, 2020
Presentation of the final TE Report to the Project Board
April 22, 2020
The evaluation team is expected to deliver the following:
Evaluator provides clarifications on timing and method
No later than 2 weeks before the evaluation mission.
Inception Report presented to PMU, UNDP CO and BMB representatives
End of evaluation mission
Initial findings presented to PMU, UNDP CO PMU, DENR Policy and Planning, Foreign Assisted and Special Projects Services (FASPS) BMB representatives, and ERG members.
Draft Final Report
Full report, (per annexed template) with annexes
Within 3 weeks of the evaluation mission
Draft Final Report presented to PMU, UNDP CO, DENR Policy and Planning, Foreign Assisted and Special Projects Services (FASPS) and BMB representatives and other Evaluation Reference Group (ERG) members
Sent to CO, reviewed by RTA, PCU, GEF OFPs
Draft Final Report
1 week after the preparation of the draft final report
Draft Final Report presented to DENR-PPS, DENR-FASPS, DENR-BMB, UNDP, and ERG members
Within 1 week of receiving UNDP comments on draft
Final Report presented to the Project Board; signed-off by PMU, BMB, CO and RTA
Sent to CO for uploading to UNDP ERC.
*When submitting the final evaluation report, the evaluator is required also to provide an 'audit trail', detailing how all received comments have (and have not) been addressed in the final evaluation report.
Consultants will be contracted by UNDP and remunerated according to the reviewed and accepted financial proposal. The contract will be output-based and payment issued only upon delivery of satisfactory outputs/milestones.
Upon submission and approval of the TE Mission Inception Report
Upon submission and approval of the 1ST draft terminal evaluation report
Upon submission and approval of (UNDP-CO and UNDP RTA) of the final terminal evaluation report and audit trail.
The project was designed to accelerate the establishment of Marine Protected Areas (MPA) and MPA Networks to include more marine key biodiversity areas (KBAs) in order to reduce and arrest the rapid degradation of marine and coastal habitats.
In this regard, the project directly addresses these barriers through an integrated approach aimed at strengthening the conservation, protection and management of key marine biodiversity areas in the Philippines. This will be achieved through partnerships with key national government agencies, national and local conservation NGOs and LGUs. Three major outcomes are derived from this approach:
Outcome 1: Conservation effectiveness of existing and new MPAs/MPANs is enhanced through improvements in spatial coverage and representativeness (particularly coverage of under-represented KBAs), strengthening of the national system for MPA identification, designation and management under the NIPAS legislative framework, and quantifiable improvements in management of at least 10% of identified Marine KBAs nationwide, with concomitant increases in local stakeholder participation and support.
Outcome 2: Financial resources available for the management of MPAs and MPANs are sufficient to meet all critical management needs and are growing in line with the expansion of the MPA system. Sources of revenue for MPA management are being progressively diversified, with the percentage of revenue being derived from Government fiscal sources declining to less than 50% by end- project.
Outcome 3: A comprehensive policy framework in place and effectively implemented for the conservation, protection and management of the country’s marine ecosystems and fishery resources, that harmonizes mandates, plans and activities amongst all key MPA stakeholders including BMB, BFAR and relevant Local Government Units.
The Project is being managed by the Biodiversity Management Bureau (BMB, formerly PAWB) which has established a Project Management Unit (PMU) to implement certain outputs and coordinate the work of partners in pilot sites. Below is the project summary.
The TE will be conducted according to the guidance, rules and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects.
The objectives of the evaluation are to assess the achievement of project results, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming.
A team of two independent consultants will conduct the TE - one team leader (with experience and exposure to projects and evaluations in other regions globally) and one team expert, from the Philippines. The consultants must not have participated in the project preparation, formulation, and/or implementation (including the writing of the Project Document) and should not have a conflict of interest with project’s related activities.
The International Consultant, as the team leader, will primarily cover the tasks, but not limited to the following:
- Prepare the TE Inception Report including a detailed plan of the mission with an interview schedule, evaluation questions and provide it to the UNDP and CPMU no later than 2 weeks before the TE mission
- Ensure the conduct of evaluation activities as agreed on with BMB, PMU and UNDP;
- Consolidate and analyse data and information gathered during the evaluation;
- Work closely with the National Consultant in the conduct of evaluation activities;
- Infuse new ideas based on best practices of other countries in project implementation to ensure progress towards the project’s development objectives;
- Lead the finalization of the TE Report;
The Evaluation Team is expected to discuss among themselves their detailed division of work and should be clearly articulated in the TE Inception Report.
SMARTSeas PH PMU will provide office space and access to office services such as, Internet and printing. Evaluator/s should provide their own computer and communications equipment.
In consultation with the Evaluation Team and as requested, the PMU personnel will make available all relevant documentation and provide contact information to key project partners and stakeholders, and facilitate contact where needed. The team will also assist in organizing any briefing de-briefing meetings including coordination of stakeholders’ input in the evaluation draft report.