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Supply, Delvery, Installation, Commissioning and Testing of Generator Set
Procurement Process :RFP - Request for proposal
Office :UNDP Country Office - PHILIPPINES
Deadline :02-Mar-20
Posted on :20-Feb-20
Development Area :POWER  POWER
Reference Number :63626
Link to Atlas Project :
00113266 - Assistance to Normalization Project
Documents :
Overview :

Dear Sir / Madam:



We kindly request you to submit your quotation for Supply, Delivery, Installation, Commissioning and Testing of Generator Sets , as detailed in Annex 1 of this RFQ.  When preparing your quotation, please be guided by the form attached hereto as Annex 2. 


Quotations may be submitted on or before March 2, 2020 and via (choose appropriate box) email address below:


United Nations Development Programme

The Procurement Unit


              Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 3email transmissions.  They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. 


It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline.  Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.


Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: 


Exact Address/es of Delivery Location/s (identify all, if multiple)

The generator set will be supply, delivered, installed, commissioned and tested at the following sites:


Lot 1A: Generator Set 10kVA



1. Brgy. Libutan Mamasapano, Maguindanao

2. Brgy. Datu Saudi Amaptuan, Maguindanao

3. Brgy. Gadungan, Talitay, Maguinadanao

4. Brgy. Bangoinged, Pikit North Cotabato

5. Brgy. Bubong Cadapaan. Balindong, Lano Del Sur

6. Brgy. Panggao, Munai, Lanao Del Sur

7. Brgy. Ganassi, North Upi Maguindanao

8. Brgy. Bunawan, Columbio, Sultan Kudarat


Lot 1B: Generator Set: 15kVA


  1. DPWH-RES Compund in MINTEX, DOS, Maguindanao

Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP)

☒ 30 calendar days from the issuance of the Purchase Order (PO)




Delivery Schedule


☐Not Required



Currency of Quotation

☐United States Dollars


☒Local Currency: Philippine Peso

Value Added Tax on Price Quotation

☐ Must be inclusive of VAT and other applicable indirect taxes

☒ Must be exclusive of VAT and other applicable indirect taxes

Deadline for the Submission of Quotation

COB, Monday, March 02, 2020


All documentations, including catalogs, instructions and operating manuals, shall be in this language

☒ English       


Documents to be submitted








☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1;

☒ Latest Business Registration Certificate;

☒ Latest Internal Revenue Certificate / Tax Clearance;

☒ Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer);

☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;

☐ Others [pls. specify as many as required]


Period of Validity of Quotes starting the Submission Date

☐ 60 days      

☒ 90 days         

☐ 120 days


In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ.   The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. 

Partial Quotes

☒ Not permitted

☐ Permitted:


Payment Terms

☒ 100% upon complete delivery of goods

☐ Others      


Evaluation Criteria

[check as many as applicable]

☒ Technical responsiveness/Full compliance to requirements and lowest price

 Comprehensiveness of after-sales services

☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criterion and cannot be deleted regardless of the nature of services required]

☐ Earliest Delivery / Shortest Lead Time

☐ Others      


UNDP will award to:



☒ Award will be made to the supplier evaluated the responsive and complying offer in each lot.



Type of Contract to be Signed


☒  Purchase Order

☐ Contract Face Sheet (Goods and-or Services) UNDP (this template is also utilized for Long-Term Agreement and if LTA will be signed, specify the document that will trigger the call-off.  E.g., PO, etc.)

☐ Other Type/s of Contract      


Special conditions of Contract


☒ Cancellation of PO/Contract if the delivery/completion is delayed by  10 days after the latest delivery date

☐ Others      


Conditions for Release of Payment


  Passing Inspection      

☒ Passing all Commissioning and Testing      

☒ Written Acceptance of Goods based on full compliance with RFQ requirements


Annexes to this RFQ


☒ Specifications of the Goods Required (Annex 1)

☒ Form for Submission of Quotation (Annex 2)

☒ General Terms and Conditions / Special Conditions:

☐ Others      


Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. 


Contact Person for Inquiries

(Written inquiries only)


[Name] : Joseph Pangilinan

[Designation] : Procurement Assistant

[Mobile] : (+63) 917 796-1975

[Tel] : (02) 7902-9789

[Email] :


Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.


Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.


The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected.  Any offer that does not meet the requirements shall be rejected.


Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP.  The unit price shall prevail, and the total price shall be corrected.  If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. 


After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. 


At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation.   At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. 


Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP indicated above - .


UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.


              Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:


UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. 


UNDP implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link :


Thank you and we look forward to receiving your quotation.




Sincerely yours,




Alka Aneja

Procurement Team Leader















Annex 1


Technical Specifications

Items to be Supplied



Description / Specifications of Goods

Latest Delivery Date 

Lot 1A

10kvA Generator

(Brand New)



-Supply, Delivery, Installation, Commissioning and Testing

-10 KVA/9kW Silent Type Generator

-Single Phase

-Fuel: Diesel

-Water Cooled

-Voltage: 220V

-Speed: 1,400 RPM (Minimum)

-Power Factor: 0.8=1.0 (min-max)

-Frequency: 50Hz/60Hz

-Noise Level at 7m: 78-80 (min-max)

- tank capacity:

  20-25 Liters

   1. Full Load = 2.2/2.6 litres/hr.
  2. 75% load= 1.5/2.1 litres/hr.
  3. 50% load= 1.0/1.4 litres/hr.

-Warranty: 1 year

Other Features

  • Battery Voltage Monitoring,
  • Generator/Load Monitoring,
  • Generator Overload Protection,
  •  Engine Runtime Scheduler,
  • Engine Speed Protection,
  • Emergency Stop, (cable for single phase) depend on Generator Location to the Main switch,

30 days upon received of PO

Lot 1B



(Brand New)



-Supply, Delivery, Installation, Commissioning and Testing

-15 KVA/13kW Silent Type Generator

-Single Phase

-Fuel: Diesel

-Water Cooled

-Voltage: 220V

-Standby output: 16KVA/13kW

-RPM: 1,500 RPM (Minimum)

-Power Factor: 0.8=1.0 (min-max)

- Frequency:  50Hz/60Hz

- tank capacity:

  40-45 Liters

   1. Full Load = 2.7/3.2 litres/hr.
  2. 75% load= 1.9/2.6 litres/hr.
  3. 50% load= 1.4/1.8 litres/hr.

-Warranty: 1 year

Other Features

  • Battery Voltage Monitoring,
  • Generator/Load Monitoring,
  • Generator Overload Protection,
  •  Engine Runtime Scheduler,
  • Engine Speed Protection,
  • Emergency Stop, (cable for single phase) depend on Generator Location to the Main switch,



Annex 2


(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery)



We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of UNDP as per RFQ Reference No. RFQ-008-PHL-2020:


TABLE 1 :  Offer to Supply Goods Compliant with Technical Specifications and Requirements



Item No.


Description/Specification of Goods




Latest Delivery Date


Unit Price


Total Price per Item

Lot 1A

Generator (10kVA)

8 sets




Lot 1B

Generator (15kVA)

1 set

















Total Prices of Goods



  Add : Cost of Transportation



  Add : Cost of Insurance



  Add : Other Charges (pls. specify)




Total Final and All-Inclusive Price Quotation




TABLE 2: Offer to Comply with Other Conditions and Related Requirements


Other Information pertaining to our Quotation are as follows:


Your Responses

Yes, we will comply

No, we cannot comply

If you cannot comply, pls. indicate counter proposal

Delivery Lead Time




Validity of Quotation




All Provisions of the UNDP General Terms and Conditions




All other information that we have not provided automatically implies our full compliance with the requirements, terms and conditions of the RFQ.


[Name and Signature of the Supplier’s Authorized Person]