Procurement Notices

A. Project Title:  Paving the Roads to SDGs through Good Local Governance

B. Project Description and Objectives

Efficient, resilient, and well-planned road networks ensure that no one is left behind in the drive for inclusive growth. This is why roads are considered as an important foundation for the Sustainable Development Goals (SDGs), and a prerequisite for bringing communities together. At present, only 24.6% of all provincial roads in the Philippines are of acceptable quality. Of the 12,726km of provincial core roads, 57.2% are unpaved and in need of upgrading, while 20.2% are in poor condition and in need of rehabilitation. The situation is similarly dire for the 19,098 km of non-core roads, with 67% needing upgrading and 7% in need of rehabilitation.

To address this situation, the Department for the Interior and Local Government (DILG) has launched the Conditional Matching Grant to Provinces (CMGP) initiative to improve the quality of the local road network across the country, by providing both financial investment for capital outlay, as well as strengthening the governance processes so that provincial governments are themselves able to effectively plan, design, implement and maintain their road networks.

The Program, however, is not only a road engineering intervention; it is also a governance reform program in local roads management (LRM) and public financial management (PFM). Thus, in partnership with DILG, UNDP has launched the project “Paving the Roads to SDGs through Good Governance (Roads2SDGs)” which aims to provide support to the governance reform and quality assurance components of CMGP through the ‘Roads to SDGs’ framework. This framework will anchor the prioritization, planning, design, implementation, and maintenance of infrastructure projects to the achievement of the SDGs, incorporating the elements of partnership building, climate change and disaster risk reduction, gender mainstreaming, and citizen participation for transparency and accountability.

Now on its 4th year of implementation, the Program needs to review/assess and update relevant guidelines to be more responsive on the implementation of the LRM. The existing Local Road Management Performance Assessment Tool (LRMPAT) is being used by DILG in measuring the performance of LGUs in LRM since 2011 then tool was updated in 2014. Six years after, there were indicators, criteria and procedures that need to be updated anticipating its use to all local roads and in the eventual implementation of the “Mandanas” Supreme Court decision.

In this view, the Roads2SDGs Project needs to engage an Individual Consultant who will facilitate and lead the updating of the LRMPAT.

Description of Responsibilities :

C. Scope of Work of the Required Services

The Consultant will facilitate and lead the activities, coordination and consolidation of key areas and other considerations in the updating of the LRMPAT, as applicable, such as but not limited to:

• Organize meetings/workshops with UNDP, DILG and other relevant stakeholders to discuss concerns such as indicators, procedures and tools in the updating of LRMPAT
• Review applicable existing DILG tools, guidelines and manuals and provide technical inputs on the updating of the LRMPAT;
• Develop the training design and modules for the pilot run and roll-out f the updated LRMPAT;
• Facilitate and serve as Resource Person during the pilot/test run;
• Writing the draft and final LRMPAT;

D.        Expected Outputs and Deliverables

E.         Institutional Arrangement

Under the overall guidance of the Project Manager and working closely with the Road Sector Manager, the consultant will coordinate all the activities, outputs and other relevant concerns in the updating of the Local Road Management Performance Tool for the LGUs.

During the process, s/he shall promote a results-oriented approach to his/her work and output, while ensuring a client- focused and client-friendly manner of rendering his/her services.

F.         Duration of the Work

The duration of this engagement is 40 working days spread over four (4) months, ideally starting in April 2020 and all output and activities completed by July 2020. 

G.        Duty Station

The Consultant shall be required to travel to the locations where the meetings and workshops will be conducted, therefore, should be willing to travel to areas of assignment. At least, two meetings with CMGP PMO and UNDP Roads to SDGs Team at DILG Central Office. Travel within Metro Manila should be costed as part of the applicant’s financial proposal.

Workshops shall be conducted at Clark Pampanga and Davao City, minimum 2-3 nights per location. Payment of travel costs including air tickets (not included above) and living allowances will be shouldered by UNDP Project.

H.          Scope of Price Proposal and Schedule of Payments

This is a lump-sum and all-inclusive approach.  The consultant shall be paid all-inclusive to cover for the actual professional services rendered except for food, accommodation and allowances during travels that will be shouldered by UNDP Project.

The contract price is fixed regardless of changes in cost components.

I. Competencies :

Corporate competencies

• Demonstrates integrity by modeling the UN's values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Functional and technical competencies

• Ability to work in a diverse and multi-cultural environment;
• Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
• Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
• Demonstrates openness to change and ability to manage complexities;
• Computer literate.

J. Qualifications :

Offers will be evaluated based on the combined scoring method :

Technical qualifications = 70%

Financial Proposal =    30%

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based on the following qualifications (with the appropriate obtainable points):

Applicants who will only receive 70 points from the assessment of the CV will be qualified for the assessment of the Financial Proposal.

K. Recommended Presentation of Offer:

Offerors must upload in one (1) file the documents below at  https://jobs-admin.undp.org/cj_view_job.cfm?job_id=91115

1) P11 Personal History Form/CV;

2) Offeror’s Letter to UNDP Confirming Interest and Availability and

3) UNDP General Terms and Conditions for Individual Contractors; are available through the link below

You may download the editable version of the Offeror's Letter to UNDP Confirming Interest and Availability for the IC by clicking on this link: http://gofile.me/6xdJm/bE9TCw8fU

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
2. Personal CV or P11, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references. Also indicating at least two (2) samples of work to prove criteria cited in technical qualification. The applicant must indicate specifically his/her role in the aforementioned sample, e.g, Team leader, team member, Lead researcher, etc. below is a proposed format for the samples to be provided

         3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

This contract is a fixed output-based price and all-inclusive including the cost for the meetings/consultations in Metro Manila.

The breakdown of proposed expenses may follow a format similar to below (only use applicable items):

* Applicants for the consultancy are required to take their own health insurance and cost it as part of their financial proposal.

In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.