Procurement Notices

A. Project Title

Enhancing Local Manufacturing to address supply chain constraints during COVID-19 pandemic

B. Project Description

The unprecedented spread of COVID-19 in the Philippines has resulted to a shortage of medical PPEs across the healthcare system. Hospitals have begun publicly requesting for donations to help solve this problem. While several individuals and organizations have responded to the call to help, there is a pressing need to coordinate these actions to ensure that the supplies are delivered to the right hospital at the right time, quantity, and quality.

UNDP Philippines, in line with of UNDP’s global offer on COVID-19 response, aims to support local and volunteer manufacturers of health and medical supplies to strengthen the national health system through a business matching digital solution. This initiative aims to provide a collaboration platform to accelerate production and distribution of essential items in order to meet increasing demand for personal protective equipment (PPE), ensure product quality standards, and provide livelihood opportunities for low-skilled and vulnerable groups. 

Methods for addressing medical supply chain issues will not be possible simply by redirecting government resources and logistics or through public and private donors, but by more effectively linking demand to potential informal sector and small-scale suppliers. The Bangsamoro ARMM’s Ministry of Health could benefit from a “supply management” platform given its very basic capabilities in this regard.

Together with the Department of Trade and Industry and the relevant ministries in BARMM, this initiative will fast track a matchmaking and accreditation process for local manufacturers, ensuring the quality goods reach the hospitals low on stock on time. The system will involve an online platform for tracking supply related information that could be accessed by contracted suppliers, national and local governments, for both making new entries as well as accessing supply related information.

UNDP will serve as a resource center for business and/or grant opportunities, matching the sources as well as the beneficiaries. It will take on challenges to address bottlenecks and chokepoints as well as inclusion of unmapped suppliers onboard in order to ensure that no one gets left behind. Shifts in models and narratives that emerge out of these disruptions will be captured to support institutionalization of best practices in the transition towards a more sustainable and inclusive business environment.

The engagement of a Data Platform Consultant is needed to contribute to the initiative of UNDP in enhancing local PPE manufacturing in response to COVID-19.

C. Scope of Work

Under the overall guidance and supervision of the Programme Team Leader, the Consultant shall deliver the following scope of work:

1. Review available tools and framework for value chain analysis
2. Review of existing platforms and databases that provide support in facilitating PPE related business to business matching along the value chain and provide recommendation on how to harmonize available/existing platforms and databases.  
3. Conduct an assessment of the relevant PPE manufacturing and usage information from various value chain actors and enablers to determine a more efficient way to mapping of suppliers, manufacturers, distributors, transport providers and beneficiaries.
4. Organize a harmonized and dynamic database and platform data design (i.e. framework, architecture) as an effective tool to (a) publish inventory of PPEs, ventilators, etc. with notice of existing and projected stocks, including capability to forecast demand of hospitals, (b) publish and project capacity of local manufacturers/suppliers to meet the demand, and (c) recommend where to source or deliver needed supplies including information on ordering , and distribution
5. Develop a dashboard/web platform to aggregate data from various entities for report integration and data analysis;
6. Design the platform for potential reapplications for other products essential to the response to COVID-19
7. Develop the draft guidelines and training manual on how to use the platform; and
8. Closely coordinate with other consultants engaged in this project and duly submit the needed reports as agreed upon during the whole duration of the engagement.

D. Expected Output and Deliverables

              The Individual Contractor is expected to accomplish the following activities with corresponding deliverables:

E. Institutional Arrangements

1. The consultant will work under overall guidance of the Programme Team Leader and close coordination with Programme Analyst of Institution and Partnerships, Digital Services ICT Analyst, and Head of Exploration of Impact Advisory Team;
2. UNDP Philippines shall be entitled to intellectual property and other proprietary rights over all materials that have direct relation to the project.
3. Considering the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work of the Individual consultant shall be done within the guidelines and protocols set by the local and national government.
4. During the entire duration of the Enhanced Community Quarantine, this consultancy shall be performed remotely and will be a home-based assignment. The Consultant is expected to have his/her own equipment, office space, and internet connectivity. The Consultant shall not engage in any meetings or activities outside their homes. Coordination/meetings shall be done through phone or online communication until such time that the quarantine is lifted.
5. UNDP and the Consultant shall assess, once the Enhanced Community Quarantine is lifted, if it is safe and necessary to have in-person meetings and collaboration.

F. Duration of Work

                  The Contractor is expected to be engaged and render a total of 50 person-days spread for three (3) months from May 2020 to July 2020 unless revised in a mutually agreed upon timetable by UNDP and the Contractor.

G. Duty Station

                  The Contractor can work remotely during the contract, but is required to attend meetings, if needed and as scheduled.

H. Scope of Price Proposal and Schedule of Payments

              The financial proposals from possible candidates should be expressed in lump sum amount inclusive of all financial costs related to this engagement (i.e., such as transportation/travel to and from residence for meetings within Metro Manila, laptop, communications including internet, etc.). Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during contract duration.

Payments will be made when specific outputs have been submitted, as outlined below:

Corporate Competences

·         Demonstrates integrity by modelling the UN mission, vision, values and ethical standards

·         Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Other Competencies

·         Demonstrates strong analytical skills and mature judgement well-planned and organized;

·         Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;

·         Demonstrates capacity to plan, organize and execute effectively;

·         Ability to establish effective working relations in a multi-cultural team environment;

·         Consistently approaches work with energy and a positive, constructive attitude;

·         Facilitates and encourages open communication in the team and with stakeholders;

·         Excellent written communication and presentation/public speaking skills

I. Qualifications of the Successful Individual Contractor

Only those applicants who score a minimum of 70 points from the assessment of the CV or passed the technical evaluation will be qualified for the assessment of the Financial Proposal.

J. Recommended Presentation of Offer

Interested applicants must submit the following documents:

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate
3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.
4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during contract duration.
5. Submission of sample of non-confidential previous developed platforms.

K.    Criteria for Selection of the Best Offer

The Combined Scoring Method shall serve as basis for evaluating offers. The technical qualifications will be weighted a max. of 70% (Personal CV: 40%; and Brief Description: 60%), and combined with the price offer which will be weighted a max of 30%.

Offerors must upload in one (1) file the aforementioned 5 documents at https://jobs.undp.org/cj_view_job.cfm?cur_job_id=91593. Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/6xdJm/bE9TCw8fU

Please see the deadline for the submissions above. In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.