|Overview : |
Expert Roster- Risk Management Advisors/Specialists (National and International)
Description of the assignment: Advisors/Specialists – Risk Management;
Period of assignment/services: Initially one year, extendabe for maximum up to three years
Duty Station: Remote and on site
UNDP Philippines started implementing its new Country Programme Document (CPD) 2019-2023. UNDP Philippines’ work will be structured around three outcome areas that are aligned with and contribute to the achievement of the Philippine Development Plan 2017-2022, the UNDP Strategic Plan 2018-2021, and the United Nations – Philippines Partnership Framework for Sustainable Development 2019-2023. The three integrated programme work areas are the following:
strengthening capacity to plan, manage and deliver quality social and economic services for the most marginalized and at-risk people;
supporting the effective transition towards low carbon and climate resilient development; and
support towards addressing the key drivers of conflict and risks to stability.
While building on the gaps from the Country Office’s wealth of experience in the above-mentioned programme areas, it would need to revolutionize the way it works and break from the past. It has become clear that transformational changes are necessary for the Philippines to tackle critical challenges and ultimately realize its national development goals and achieve the UN Sustainable Development Goals (SDGs). In order to support the Philippines in this transformation, the Country Office has identified five inter-related, cross-cutting approaches to underpin its work. These are: focusing on financing and not funding to deliver results, applying innovations to provide new solutions to old development problems, deepening partnerships to ensure no one is left behind, re-conceptualizing the human rights-based approach and providing platforms for SDGs integration and acceleration.
In order to implement the portfolio of programs and achieve the above objectives, UNDP Philippines requires the establishment of a roster of individual consultants, available on demand. The consultants will act as the Advisors to the Country Office to augment Country Office capacities as and when required, assisting in developing and maintaining comprehensive and sustainable processes for identifying, prioritizing, managing, monitoring, and reporting key risk issues that may impact the achievement of CPD development results and CO performance targets.
For this specific stream of support, the CO is looking into improving its risk culture, integrity of records, and supporting risk management measures.Risk Management Advisors/Specialists will help inform management of risks that would be encountered or that are being encountered by the CO in its implementation of projects. The Risk Management Advisors/Specialist will support the CO, and more specifically its Result and Quality Assurance Team (RQT), in implementing enterprise risk management activities in programming and daily operations to strengthen integrity and to prevent and manage potential institutional, programmatic, and contextual risks.
Under the overall supervision of the Resident Representative and direct supervision on the Deputy Resident Representative (DRR), the consultants will support the Country Office in ensuring Risk- informed programming and programme implementation; monitoring, assessment and preparation of risk response plans; Analysis of recurring audit issues and advice on corrective actions and knowledge management of the CO staff.
Specifically he/she will be required to:
1) Risk- informed programming and programme implementation
Ensure that risk management is effectively integrated into decision- making, programme and project design and planning, monitoring, evaluation, reporting and contingency activities
Ensure that the CO embed risk management activities in daily operations to strengthen integrity to develop and implement measures with a focus on risk prevention.
Provide advice on application of risk management principles and concepts during each phase of the country programme cycle
Provide advices on high and substantial risks the CO is facing in programme implementation
Provide advice on results-based and risk- based budgeting, to ensure risks are identified, quantified and management actions are fully costed and included in the project budgets
Provide advice on the compliance risks related to business operations that has an impact on national laws, conflict of interest, environmental impact, etc.
Provide guidanc on risk treatment that includes multiple action sets to manage identified risks such as avoidance, acceptance, mitigation, transfer, and sharing.
2) Risk monitoring, assessment and preparation of risk response plans
Lead the preparation of the risk analysis to facilitate risk- based internal reviews
Provide advices on annual risk analysis and mitigation actions as part of the annual Integrated Workplan (IWP) development and reviews, including the cross-cutting programmatic and contextual risks for the IWP risk register
Actively support risk management focal points in the programme units to discharge their responsibilities with respect to UNDP’s Enterprise Risk Management (ERM) framework
Prepare summary reports, with recommendations, on significant matters requiring management action and intervention
Work in collaboration with the the DRR and Operations Manager to analyze and address security risk, propose and support actions to prevent and take actions on risk management, including on business continuity.
3) Analysis of recurring audit issues and advice on corrective actions
Analyze audit reports and associated recommendations and provides advice on management responses and corresponding actions to address the recommendations
Provide advice on actions required in preparation for various audits (Country office, Direct Implementation Modalty, Harmonius Approach to Cash Transfer and external audits), including training on such processes.
Prepare analysis and reports on recurring audit issues, pertaining to financial performance, internal control framework, programme management, and others.
4) Knowledge management
Provide substantive recommendations for cost effective solutions to address systemic or recurring issues impacting Country Office performance, including changes in policies, processes, procedures and/ or systems
Continuously advise CO management on key corporate policies and procedures on risk management audits, internal controls, and other accountability related matters
Conduct training for the relevant staff on the above-mentioned accountability matters
Promote best practices in risk management, compliance, quality, and oversight in the CO.
Governance and accountability
The Consultants will work under the primary supervision of the Deputy Resident Representative. S/he will work in close collaboration with the Results and Quality Team of the Country Office and engage with the Operations Team, Procurement Team, and Programme Teams.
The Consultant’s deliverables will be reviewed and approved by the Deputy Resident Representative. Tranche payments will be done upon satisfactory acceptance of monthly reports with a clear set of deliverables achieved with the CO team.
Facilities to be provided by UNDP
UNDP Philippines will assign a work area for the Consultant and provide administrative and logistics service on a need basis.
Duration of assignment
Successful candidates will be placed under the roster for minimum of one (1) year. The roster duration can be extended for upto maximum of three year depending on satisfactory Performance and ongoing requirement.
Depending on specific requirements, the actual duration will be specified in the ICs Terms of Reference for each individual assignment.
The Consultant’s duty station can be arranged with a mix of remote and in country visits to UNDP Philippines Country Office, Rockwell Business Center Sheridan, Mandaluyong City, Philippines. The Consultant is not required to report on a daily basis at the Country Office, on the other hand in the handling of capacity building sessions for staff, s/he is expected to report on a mutually agreed schedule, organize regular updates meetings with the Resident Representative,the Deputy Resident Representative, have regular coordination meeting with the Results and Quality Team, and participate in Management Team meetings upon invitation.
Aside from the delivery of the outputs, the roster is to be evaluated based on the on the following Key Performance Indicators (KPIs):
KPI 1: Responsiveness: accept or decline the assignment within 5 calendar days after being contacted and should be available to start no later than 10 calendar days upon receipt of confirmation of acceptance by UNDP.
KPI 2: Timeliness of submission of reports
KPI 3: Quality of reports based on TOR
KPI 4: Communication and Reporting. Consultant shall communicate and provide reports in a timely and professional manner
If the consultant fails to meet UNDP’s performance requirement, the consultant will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result in the exclusion from the roster.
To be eligible part of the roster, the applicant must possess any of the following competencies:
Innovation - Ability to make new and useful ideas work : Level 7: Promotes stakeholder-centered design and appropriate risk-taking approaches for office / programme / division.
Leadership - Ability to persuade others to follow : Level 7: Positions the organization as a center of expertise and influence Inspires others to reach new heights.
Delivery - Ability to get things done while exercising good judgement : Level 8: Creates a professional performance culture to deliver outcomes across the organization and continuously improve and adapt.
Advocacy - Level 7: Navigate & Guide: Charts a course for a systems approach to continuous learning, adaptation, and excellence, creating institutional imperatives to realize progress within across the relevant profession.
Programme and Project Management - Level 7: Navigate & Guide: Charts a course for a systems approach to continuous learning, adaptation, and excellence, creating institutional imperatives to realize progress within across the relevant profession.
Financial Resources Management - Level 7:Navigate & Guide: Charts a course for a systems approach to continuous learning, adaptation, and excellence, creating institutional imperatives to realize progress within across the relevant profession.
Audit - Level 7:Navigate & Guide: Charts a course for a systems approach to continuous learning, adaptation, and excellence, creating institutional imperatives to realize progress within across the relevant profession.
Qualification of the consultants
The expert roster for Risk Management Advisors/Specialists will be a repository of qualified national and international experts who should meet the minimum qualifications:
Master's degree in economics, development studies, public finance, administration, or a related area
At least 15 years of progressively responsible experience in any UN Agency including UNDP, and specifically in the areas of:
• Risk management in programme implementation
• Risk analysis and assessment
• Audits and investigations
Any additional expertise on:
• Analytical writing
• UNDP Enterprise Risk Management Policy
• UNDP corporate systems, including Atlas
Minimum 15 years’ experience collaborating with Executives and Senior managers in UN/UNDP.
Evaluation Method, criteria for selection and Establishment of Roster
Application is a two-step process:
STEP 1 – Technical offer
Qualified candidates are requested to apply online through the following link:
The application should contain the following TWO documents, ALL IN ONE FILE:
DOCUMENT 1: Personal CV or P11, indicating all past experience, as well as the contact details (email and telephone number) of at least three (3) professional references.
DOCUMENT 2: Brief description of why the individual considers her/himself suitable for the assignment. Please submit this information in the same file as Document 1.
All the information requested above must be submitted in the same file. Candidates who fail to submit all the information requested above will be disqualified.
Please do not include your financial proposal at this stage. Only shortlisted candidates (technically qualified) will be invited to submit a financial proposal.
STEP 2 - Financial Proposal
After review of applications, technically qualified candidates will be contacted by UNDP and requested to submit a Financial Proposal.
The financial proposal should specify an all-inclusive daily fee. (All inclusive of communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
Other expenses like: cost of travel from the home base to the duty station and vice versa, where required; living allowances at the duty station etc. will be reimbursed by UNDP on actuals and must not be included in the daily fee rates ;
In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
Shortlisted candidates will be asked to submit a financial proposal. UNDP will provide candidates with the financial proposal template.
If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to responsive and qualified candidates.
Scope of Price Proposal and Schedule of Payments:
Financial proposals must be all inclusive and must be expressed on the basis of “a daily fee” in USD.
Payment will be made upon submission of a certificate of payment request, at a schedule agreed based on deliverables, indicating outputs achieved and days worked to be verified and cleared for payment by UNDP supervisor.
Any official mission travel expenses will be duly paid for directly by UNDP and should not be included in the price proposal.
Incomplete applications will not be considered. Please make sure you have provided all requested materials.
Qualified women are encouraged to apply.
Due to the large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
Review of technical criteria as evident in the submitted application:
• Criterion 1 : Relevant qualification: 30 points
• Criterion 2 : Suitability of Experience : 40 points