Procurement Notices

Project Title

Development Support Services 2016 K to 12 Basic Education Program of the Philippine Department of Education including Technical Assistance Facility

Project Description

The project provides development support services to the Department of Education (DepEd) in the course of its implementation of the 2016 K to 12 Basic Education Program in accordance with the National Acceleration Modality (NAM) agreement provision of procuring the Lot 4 Solar and IT Packages for un- energized schools. It also provides technical assistance in establishing a social accountability mechanism through a Citizen Monitoring System in select regions.

Specifically, the project covers the following support services: (a) Procurement, delivery and installation of IT Computer packages (in particular, procurement, delivery and installation of Lot 4 packages); (b) develop and conduct 2 PFM training modules; (c) roll out of the PFM Assessment Tool in select regional and division offices; (d) scaling up of citizen monitoring teams to ensure timely and quality service delivery up to the beneficiary level; and (e) project management, assessment and monitoring.

The Technical Assistance (TA) Facility aims to provide capacity assessment and development of DepEd personnel and teachers as well as strengthen citizens participation to improve the agency’s public finance system and resource management for effective education services delivery to primary and secondary learners.

UNDP seeks for a writer-editor based in Manila to assist in the writing, editing and lay-outing of the final project report.

Scope of Work

The Contractor shall aid in conceptualization of theme and titles, writing, editing and lay-outing of the final project report given the project context, objectives, collected data, lessons learned and recommendations.

Expected Outputs and Deliverables

The Contractor shall be directly supervised by the UNDP-DepEd Project Officer and is expected to deliver the following results:

1.          Prepare an outline of project final report

2.          Submit first draft of the project final report

3.          Submit edited and proofread copy of the project final report

Institutional Arrangement

The Contractor will be under the direct supervision of the Project Officer and his/ her outputs shall be reviewed by the Project Officer and Project Management Specialist. This shall be endorsed to the Programme Outcome Lead for the Institutions and Partnerships for the final approval.

Duration of the Work

The Contractor will be contracted for 25 person-days month and expected to start the work from 27 July to 28 August 2020. Effectivity of the engagement will be upon signing of the contract and will be valid until all outputs have been delivered and accepted.

Duty Station

Considering the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work of the Consultant shall be done within the guidelines and protocols set by the local government. During the quarantine period, the Consultant shall NOT ENGAGE in any meetings or activities OUTSIDE THEIR HOMES. Coordination/meetings shall be done through phone or online communication until such time that the quarantine is lifted. This is STRICTLY an OUTPUT/ HOME-BASED assignment; NO TRAVEL IS REQUIRED for the Consultant to complete their abovementioned tasks. Related costs for the engagement shall be borne by the Consultant and should be included in the Consultant’s Offer Letter.

Scope of Price Proposal and Schedule of Payments

The Contractor should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall be “all inclusive fee” (professional fees, medical insurance, communications, etc.) that could possibly be incurred by the Consultant should be factored into the final amount submitted in the proposal.

Note: Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Consultant must be ready to submit proof of insurance valid during contract duration.

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.
• Demonstrable experience in the technical area of biodiversity conservation, ecosystem management, sustainable development, or closely related area. Specific experience in Integrated Landscape Management, Sustainable Agriculture, Sustainable Commodity Production, or similar is an asset;
• Demonstrable experience with GEF project development, implementation and/or evaluation, including formulation of biodiversity conservation projects with capacity development elements.

Functional Competencies:

Able to communicate effectively in writing to a varied and broad audience in a simple and concise manner.

• Capable of working in a high- pressure environment with sharp and frequent deadlines, managing many tasks simultaneously;
• Excellent analytical and organizational skills;
• Exercises the highest level of responsibility and be able to handle confidential and politically sensitive issues in a responsible and mature manner.
• Works well in a team;
• Projects a positive image and is ready to take on a wide range of tasks;
• Focuses on results for the client;
• Welcomes constructive feedback; and
• Fluent English language (both oral and written) and excellent communication and presentation skills, particularly in the preparation of written documents.

Qualifications of the Successful Individual Contractor

Clearly define and indicate the following qualifications with appropriate obtainable points that should total to 100 points:

Recommended Presentation of Offer

 Offerors must upload in one (1) file the documents below:

 You may download the editable version of the Offeror's Letter to UNDP Confirming Interest and Availability for the IC by clicking on this link: http://gofile.me/6xdJm/bE9TCw8fU

·       Applicants must submit a duly completed and signed UNDP Personal History form (P11) and/or CV including Education/Qualification, Professional Certification, Employment Records /Experience;

·       Applicants must submit a duly completed and signed Annex II Offeror´s letter to UNDP confirming interest and availability for the Individual Contractor (IC) assignment.

·       Applicants must submit a Financial Proposal that indicates the all-inclusive fixed total contract price. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount and number of anticipated working days), as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.  The financial proposal must be submitted separately from other documents.

Criteria for Selection of the Best Offer

 ·       Only those applications which are responsive and compliant will be evaluated. Incomplete applications will not be considered;

·       Offers will be evaluated according to the Combined Scoring method - where the technical criteria will be weighted at 70% (qualifications) and the financial offer will be weighted at 30% (computed as a ratio of the proposal being evaluated and the lowest priced proposal of those technically qualified);

·       The technical criteria (education, experience, language) will be based on a maximum 70 points. Only those that have obtained a minimum of 70% (70 out of 100 points) from the review of education, experience and language will be deemed technically compliant and considered for financial evaluation;

·       Financial score (max 30 points) shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal of those technically qualified;

·       The financial proposal shall specify an all-inclusive lump sum fee. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal must additionally include a breakdown of this daily fee (including all foreseeable expenses to carry out the assignment).

·       Applicant receiving the Highest Combined Score and has accepted UNDP’s General Terms and Conditions will be awarded the contract.

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.

Links:

UNDP Personal History form (P11) required of all applicants:

www.undp.org/content/dam/undp/library/corporate/Careers/P11_Personal_history_form.doc  

General Conditions of Contract for the ICs:

 https://procurement-notices.undp.org/view_file.cfm?doc_id=201192