Procurement Notices

Context

The United Nations Development Programme (UNDP) Philippines Country Office (CO) has developed several tools and systems to support the CO’s oversight, results-based management (RBM), and quality assurance (QA) function at the portfolio level. The Project Center SharePoint Site is composed of a Project Document Center that lays out the taxonomy of documents to ensure that UNDP projects comply with the organization’s programme and operations policies and procedures, a Country Programme Portfolio Review Dashboard that facilitates the timely monitoring of financial delivery, programme quality, and the various dashboard and oversight tools employed by UNDP, and a sensemaking exercise where insights, claims, and actionable items are drawn from project reflections.

Scope of work

UNDP seeks to hire a qualified expert to develop a step-by-step manual that would document the different components of the UNDP Philippines Project Center SharePoint Site. The documentation should capture the back-end technical components and platforms used to implement the Project Document Center and Portfolio Review Dashboard and the front-end requirements to populate the SharePoint Site and its corresponding dashboards with documents, information, and data. The manual and presentation materials developed will be used to showcase this solution to other COs and to regional offices. The objective is to allow Country Offices to use the manual for replication and customization of the solution based on their respective requirements.

Objectives:

To create a step-by-step manual, with photos and infographics, as well as presentation materials that capture the back-end design and front-end implementation of the Project Center SharePoint Site.

Governance and Accountability

The consultant shall work closely with the UNDP Philippines Results and Quality Team and Digital Services Team under direct supervision of the RBM Analyst and DRR.

Expected duration of the contract/assignment

The services of the consultant are required for 6 weeks initially (14 July 2020 to 21 August 2020). Subject to renewal /extension upon the continuation of needs and satisfactory performance.

Duty Station

Home-based with few meetings in UNDP office with the UNDP Senior Management, Results and Quality Team and Digital Services Team.

Scope of Price Proposal and Schedule of Payments

Financial proposals must be expressed as a lump sum “all-inclusive per-hour rate" regardless of extension of the herein specified duration. The term “all-inclusive” implies all costs (professional fees, medical insurance, allowances, etc.). The price is fixed regardless of changes in the cost components.  Please follow the UNDP template with the breakdown of costs. Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during the contract duration.

Payments shall be made upon submission and acceptance of outputs as specified under Deliverables and Schedules/Expected Outputs Table.

Duties and Responsibilities

Specific tasks:

• Attend a briefing with the UNDP technical team on the step-by-step manual and presentation
• Develop and share draft technical and creative concepts (infographics and presentations on MS PowerPoint) for the following:
  1. ICT requirements and components to implement the Project Center SharePoint Site
  2. The Project Document Center
  3. The Portfolio Review Dashboard
  4. The digitized internal protocol for Quarterly Performance Review and Sensemaking
• Submit revisions to the documentation (manual and presentation) until final approval by UNDP
• Finalize the manual and presentation as per revisions/suggestions
• Submit the final versions of the materials as per the requested formats.

Deliverables and Schedules/Expected Outputs

Listed below are the specific duties and responsibilities with target due dates.

Competencies

Corporate competencies

• Demonstrates integrity by modeling the UN's values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Functional and technical competencies

• Ability to work in a diverse and multi-cultural environment;
• Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
• Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
• Demonstrates openness to change and ability to manage complexities;

Required Skills and Experience

Offers will be evaluated based on the combined scoring method :

• Technical qualifications = 70%
• Financial Proposal =    30%

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based on the following qualifications (with the appropriate obtainable points):

Applicants who will only receive 70 points from the assessment of the CV will be qualified for the assessment of the Financial Proposal.

Recommended Presentation of Offer

Offerors must upload in one (1) file the documents below at the given link https://jobs.undp.org/cj_view_job.cfm?cur_job_id=92574

You may download the editable version of the Offeror's Letter to UNDP Confirming Interest and Availability for the IC by clicking on this link: http://gofile.me/6xdJm/bE9TCw8fU

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services but may be omitted for support services.
4. Financial proposals must be expressed as a lump sum “all-inclusive per-hour rate". The term “all-inclusive” implies all costs (professional fees, medical insurance, allowances, etc.). The price is fixed regardless of changes in the cost components.  Please follow the UNDP template with the breakdown of costs. Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during the contract duration.

In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.