Consistent with its mandate to prioritize the acquisition, adoption, innovation, and application of science and technology for development and its pursuit of competence, excellence and service innovation as provided in both the Organic Law for the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) and the Revised Transition Plan 2019-2022 for the Bangsamoro Transition Authority, the Bangsamoro Government, through the Ministry of Interior and Local Government (MILG), forged a partnership with UNDP that seeks to apply, where possible, the strategic framework and principles of the UNDP-supported Access to Information (a2i) program to the specific social, cultural and economic contexts of BARMM.
The Localizing e-Government for Accelerated Provision of Services (LEAPS) will build on the a2i experience towards the transformation in local governance in BARMM by significantly accelerating connectivity in communities and opening up governance by enabling citizens to capitalize on the benefits of connectivity, such as through improved access to services and information, community enterprise development, assisted rural e-commerce, and skills development. The LEAPS Project is a way to overcome the dependencies on archaic, paper-based, and manual processes within and among the local government units (LGUs). This project will also maximize the use of MILG’s limited manpower and resources to effectively and efficiently deliver and monitor frontline services.
In particular, the project will include a series of Digital Service Design Lab (DSDL), an intensive workshop that will guide MILG and the pilot LGUs under its supervision in analyzing their service delivery process from the perspective of both service provider and service recipient. It will walk workshop participants through the following processes: from existing service process analysis, digital system’s module and feature identification, digital service module design, functional process diagram, user access plan, integration management, up to design and planning specification and budget.
To inform the design of the DSDL and other components of the LEAPS Project, the CO is facilitating knowledge transfer from the Access to Information (a2i) program – a UNDP-supported initiative of the Government of Bangladesh. Resource persons from a2i are expected to share their knowledge and resources on DSDL.
UNDP-Philippines requires the services of an individual consultant (IC) to work closely with the LEAPS Project Management Office (PMO), Ministry of Interior and Local Government-BARMM, and a2i colleagues to design a localized version of the DSDL suitable for the BARMM context.
For the duration of the contract, the Consultant shall report to the LEAPS Project Manager in the delivery of the terms of reference. Reporting is output-based, and all deliverables must be submitted to UNDP-Institutions & Partnerships Programme Team. Similarly, the final outputs should be formally accepted by the Team Lead of I&P, UNDP Philippines, before any payment is made.
Duration of Work, Duty Station, and Travel
To undertake the tasks, procedures, and expected outputs, the Consultant shall be engaged for 45 person-days over a four-month period. Effectivity of the engagement will be upon signing of the contract and will be valid until all outputs have been delivered and accepted. Duration of work will start inAugust 2020 and will end on December 2020.
The position will be based in Cotabato City to allow accessibility and availability for discussions and reporting on progress of activities as may be required. Though the consultant will not be required to report regularly at the UNDP Cotabato Office, but shall agree with the LEAPS Project Manager on a regular schedule to report on status and provide feedback on the outputs.
If in case the Consultant is not based in Cotabato City, travel arrangement and related costs shall be covered by UNDP. In addition, materials and supplies shall needed for the engagement shall also be arrange and covered by UNDP through the LEAPS Project Management Office.
Considering the COVID-19 pandemic, all work of the Consultant shall be done within the guidelines and protocols set by the regional and local governments in BARMM. During strict implementation of community quarantine, coordination/meetings shall be done through phone or online communication until such time that the quarantine is lifted, during which this will be STRICTLY a HOME-BASED assignment; NO TRAVEL IS REQUIRED for the IC to complete their abovementioned tasks.
Scope of Price Proposal and Schedule of Payments
The Consultant should send a financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall include all costs components required to deliver the goods and services identified above, including professional fees and any other applicable costs (i.e. Medical Insurance; excluding travel and supplies expenses) to be incurred by the Consultant in completing the assignment.
Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Consultant must be ready to submit proof of insurance valid during contract duration.
The contract price will be a fixed output-based price. Any deviations from the outputs and timelines will need to be agreed upon between the Consultant and UNDP. Travel shall be included in the financial proposal.
Payments will be done upon satisfactory completion of the deliverables by target due dates. Outputs will be reviewed and certified by the LEAPS Project Manager and endorsed to I&P Team Lead, prior to the release of payments.
(% of Total Contract Amount)
Submission and approval of the workplan.
August 30, 2020
Submission and approval of Localized Digital Service Design Lab Workshop modules, tools and manuals.
September 30, 2020
Submission and approval of the accomplishment report of Digital Service Design Lab Discovery Workshop and the simplified MILG’s internal processes and LGU’s frontline services
October 15, 2020
Activity report on the Training of Trainor’s and initial roll out;
November 15, 2020
Final Accomplishment Report
December 10, 2020