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Develop a National CSO Engagement Framework on Health and HIV
Procurement Process :IC - Individual contractor
Office :UNDP Country Office - ZIMBABWE
Deadline :27-Aug-20
Posted on :13-Aug-20
Development Area :HEALTH  HEALTH
Reference Number :68944
Link to Atlas Project :
00077591 - Addressing Critical Gaps HIV Prevention, Treatment, Care
Documents :
ANNEX 2 - IC - General Conditions
Annex 3 Letter of Confirmation of Interest and Availability and Financial Proposal
Statement of Health- Individual Contractor
Overview :


The United Nations Development Programme (UNDP) Zimbabwe, serves as Principal Recipient (PR) of the 3-year Global Fund HIV Grant (2018-2020) and provides Fund Administrator support services to the Ministry of Health and Child Care (MoHCC), the PR for TB and Malaria grants. As part of its PR role, UNDP implements Capacity Development (CD) activities to strengthen the systems for health and national institutions. Such capacity development responses are designed based on the needs and priorities of national implementing partners, national stakeholders and aligned to national strategies. MoHCC and National AIDS Council (NAC) are collaborating with UNDP on CD initiatives, to effectively respond to changing landscape of the HIV epidemic, with increased efforts on Key Populations (KP) and Adolescent Girls and Young Women (AGYW).  The above organizations work in close partnerships with several Civil Society Organizations (CSOs) in Zimbabwe.


CSOs in the country have experienced a changing environment in HIV approaches over the last few years. The Ministry of Health and Child Care, together with NAC have stronger HIV interventions, whilst funding for civil society groups have dwindled. However, CSOs play a key role in contributing to national development process and shaping national policies. In Zimbabwe, CSOs have been engaging in development and policy processes but in a fragmented and disjointed manner. They have been working in silos with limited coordination and integration of their thoughts and positions on national issues.  Because of this fragmented approach, CSOs communicate varying and different messages. In addition, CSOs in most cases are unable to demonstrate value proposition and collective results/impact, which makes it difficult for the development partners, donors and government to meaningfully engage and support them.

The role of civil society and community to ending the AIDS epidemic is very essential. It is against this background that there is urgent need to develop a national CSO Engagement Framework to guide their mandate. The purpose of this framework is to talk about issues under broad perspectives. The framework will guide the various initiatives of the CSOs and strategically position them to contribute meaningfully to the 90-90-90 agenda. The framework will be aligned to the national health strategy, ZNASP and speaks to what the community and civil society groups would want to see in national strategies. Under the Capacity Development initiative, UNDP recently supported CSO Mapping in 2019, and developed a CSO Database which are important reference points for this consultancy.


Purpose of Consultancy, Scope of Work and Timelines:

The purpose of this consultancy is to develop a robust national CSO Engagement Framework that ensures an effective and coordinated response to the HIV changing landscape in Zimbabwe. This consultancy is planned for 25 days over a period of no more than one calendar month that will involve inception meeting with UNDP followed by stakeholder engagement meetings, desktop reviews, key informant interviews and validation meetings. It is noted that partners in this grant have entered an acceleration mode as the grant enters its final year of implementation in 2020 hence the need to deliver within the stipulated timelines.


Overall Objective:

The overall objective of the assignment is to clearly redefine the roles of CSO and reposition them to contribute effectively towards the HIV and health response.


The specific objectives of this consultancy are:

  1. To assess the current role of CSO in various thematic areas such as a) adherence to treatment, b) marginalized communities, Key Populations and AGYW, c) Watchdog and accountability monitoring, d) advocacy for policy change on barrier to HIV services, and e) community health systems strengthening.
  2. To assess how CSOs can adapt to the changing landscape and the clarion call for access to health.
  3. To develop a robust framework that will guide CSO to effectively respond to the changing landscape.


Proposed Methodology:

This consultancy will apply mixed methods for this assignment that must include a desk review of already existing CSO engagement documents. Key informant interviews shall also be conducted with relevant stakeholders namely CSOs, Technical Partners, MOHCC, NAC and the donor community, followed by a validation meeting on the draft framework. The various methods applied during this assignment must eventually consolidate all efforts into a robust National CSO Engagement Framework to avoid standalone strategies.


Specific Tasks:

The Consultant will:

  1. Review any existing documentation which guides CSOs coordinated efforts in response to HIV.
  2. Facilitate a two day national consultative meeting
  3. Develop a National CSO Engagement Framework with clear Terms of Reference for the players, the framework will clearly propose mechanisms and procedures for CSOs to effectively coordinate their thoughts and engage with partners - development partners, government and donors - in a more coordinated way, without duplication or omission.
  4. Develop mechanisms to operationalize the engagement framework.
  5. Facilitate a two day national validation meeting
  6. Facilitate training of CSO leaders on the finalized Engagement Framework


Expected Outputs / Deliverables:

  1. Inception meeting report including a detailed work plan and timelines
  2. A detailed report on the review, consultative process and key findings.
  3. Training material on the Engagement Framework
  4. A National CSO Engagement Framework.


Schedule of Deliverables and Payments:


Deliverable                                                                No. of Days                                  Payment

Inception report and a detailed work plan                       1                                                  20%     

Desk review and consultation meetings                         10                                                0%

Detailed report on the key findings                                       2                                                  40%

Training material on the Engagement Framework50%

A validated National CSO Engagement Framework 740%

Total Number of Days                                                     25


Reporting and Institutional Arrangements:

UNDP hires and manages the contract to ensure that the assignment is delivered in line with UN values, whilst NAC, through the M&E Director’s office shall provide overall supervision in line with the core objective of the assignment. The consultant will report to the UNDP Capacity Development Officer, and will work closely with NAC and MOHCC focal persons, as well as the AGYW and KPs implementing partners.






  • Demonstrates integrity by modelling the UN’s values and ethical standards.
  • Promotes the vision, mission, and strategic goals of UNDP.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.


  • Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge products,
  • Professional and/or academic experience in one or more of the areas of international development, public health or related field.

Project and Resource Management:

  • Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
  • Strong organizational skills.
  • Ability to work independently, produce high quality outputs.

Communications and Advocacy:

  • Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
  • Strong analytical, research and writing skills with demonstrated ability to think strategically.
  • Strong inter-personal, negotiation and liaison skills.

Partnership building and team work:

  • Excellent negotiating and networking skills.
  • Demonstrated flexibility to excel in a multi-cultural environment.


Required Skills and Experience:


  • Master’s degree in Development Studies, Public Health, Social Sciences, Public Administration, or any other related field.
  • Certification in NGO Management an added advantage.


  • At least ten (10) years professional experience at managerial level in a national CSO.
  • Relevant experience in development of national frameworks on public health issues.
  • Solid experience in advocacy, policy and donor relations and active participation in nation coordination bodies or mechanisms.
  • Strong IT skills;
  • Experience of Global Fund, UN and / or UNDP policies and procedures highly desirable;
  • Strong experience of programme partnership and collaboration with national institutions is highly desirable.


  • Fluency in English and a local language is a prerequisite


Candidates will be evaluated using a combined scoring method with the qualifications and methodology weighted at 70% and the price offer weighted at 30%. Only candidates obtaining a minimum of 49% (out of 70%) points on the technical qualifications part will be considered for the Financial Evaluation.


Criteria for evaluation of qualifications and methodology (70 points maximum):

  • Relevance of education to the consultancy (10 points)
  • At least 10 years professional experience at managerial level in a CSO (10 points)
  • Solid experience in advocacy, policy and donor relations and active participation in nation coordination bodies or mechanisms (15 points)
  • Solid experience in developing national frameworks (20 points)
  • Experience of GF, UN and / or UNDP policies and procedures highly desirable (15 points)


Criteria for financial evaluation (30 points maximum):

  • p = y (µ/z), where, p = points for the financial proposal being evaluated
  • y = maximum number of points for the financial proposal
  • µ = price of the lowest priced proposal
  • z = price of the proposal being evaluated


Payment Method:

  • Payment: All-inclusive Daily Fee
  • Payments will be based on the Certificate of Payments that will be submitted at each milestone;
  • Final payment upon performance evaluation from the direct supervisor.



Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to
certain parts of the country, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under All envisaged travel costs must be included in the financial proposal. In general, UNDP does not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using
their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and
terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel.


Application Submission Process:

Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):

  • Personal History Form (P11), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link:
  • Technical Proposal indicating prosed approach to the assignment

Step 2: Submission of Financial Proposal

  • Applicants are instructed to upload their financial proposals using the Letter to UNDP Confirming Interest and Availability indicating an all-inclusive daily rate in USD using the financial proposal template available here: 
  • The Candidate must provide a link to a website that they have been actively involved in the development and management of together with a description of their role. The term ‘all-inclusive” implies that all costs (monthly professional fees, travel related expenses if applicable, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal