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IC Risk Informing Sector and Sub-National Dev
Procurement Process :IC - Individual contractor FJI10 - 0000006849   Click here to participate
Office :UNDP Pacific - FIJI
Deadline :31-Aug-20 @ 11:59 AM (New York time)
Posted on :17-Aug-20 @ 04:20 PM (New York time)
Development Area :CONSULTANTS  CONSULTANTS
Reference Number :69083
Link to Atlas Project :
00112069 - Pacific Resilience and Governance Programme
Documents :
Annex 2 Confirmation of Interest
General Conditions of Contract for Individual Contracts
UNDP eTendering User Guide for Bidders
Overview :

Terms of Reference

Ref: PN/FJ/077/20

 

 

Consultancy Title: Consultant for Risk Informing Sector and Sub-National Development

 

Project Name: Governance for Resilient Development in the Pacific

 

Duty Station: Suva, Fiji

 

Duration of the Contract:

  • Contract period: Six (6) months  
  • Number of working days: 100 working days @ duty station  
  • Commencement and ends dates of assignment: 15 September to 15 April 2020

 

Consultancy Proposal (CV & Financial proposal Template) should be uploaded on UNDP e-tendering Portal (https://etendering.partneragencies.org) ID Ref: 0000006849 no later than, 31st  August  2020 (New York Time). Any proposals received after the due date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to procurement.fj@undp.org. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore application will not be considered.

NOTE:

Proposals must be sent/uploaded through UNDP e-tendering Portal. Candidates need to upload their CV and financial proposal -using UNDP template

  1. Daily rate to be inclusive of Medical insurance cost for the duration of the contract

 

  1. Selected Candidate will be required to submit a proof of medical insurance prior to issuance of contract

 

  1. If the selected/successful Candidate is over 65 years of age and required to travel outside his home country; He/She will be required provide a full medical report at their expense prior to issuance to contract. Contract will only be issued when Proposed candidate is deemed medically fit to undertake the assignment.

 

 

Objectives

 

The overall objective of the assignment is support the Fiji Ministry of Rural and Maritime Development and Disaster Management (MRMDDM) in risk informing their 1) Strategic Plan, Policy and Standard Operating Procedures, 2) strengthening their evidence based database for risk informed planning and budgeting and 3) identify and risk inform Public Sector Investment Programme (PSIP) at the divisional level. Therefore, the consultant will be required to have a thorough understanding of the rural and sub-national development.  

 

Background

 

The MRMDDM is responsible for implementing development strategies to support the Fijian Government’s domestic goals of growing the economy and raising the living standards of Fijians in rural and maritime areas.

 

To ensure these development strategies are sustainable, resilient, and effective, the Ministry is undertaking key initiatives of formulating its Strategic Development Plan, the Integrated Rural Development Policy, a Financing Plan and incorporating risk and resilience measures into these strategic planning documents and across the organization’s development and corporate programmes. MRMDDM is also establishing an application software and a project database that will digitize current systems and store rural development project data that can be used for planning and budgeting purposes. This digitizing process will provide the basis for incorporating evidence based data from technical line agencies for risk informed decision making processes.  

 

The Ministry is embarking on developing a 10 year strategic development plan and the consultant will be expected to provide technical advisory support for integrating resilience measures into this plan. In addition the consultant will also embed resilience measures into their risk management frameworks and standard operating procedures of the Ministry.

 

An effective measurement of progress is the Ministry’s ability to capture, monitor and use data for more informed decision making. Hence MRMDDM will  embarking on setting up a database for the Ministry  that captures risk information for planning, budgeting and resourcing. The consultant is expected to support the development of the database to better capture and cost risk information.

 

At the divisional level, the consultant is expected to support risk integration in the Public Sector Investment Programme. This would involve capturing and costing risk data for development initiatives that are funded or co-funded by the domestic budget.

 

Scope of work/Expected Output

 

The consultant (working closely with the MRMDDM team) will be required to:

 

  1. Support the lead consultant with risk informing the 10 Strategic Plan for the Ministry.
  2. Integrate resilience measures into risk management framework, budget and planning standard operating procedures of the Ministry
  3. Support develop a framework for MRMDDM Resilient Financing Strategy
  4. Support the integration of risk into the database platform of the Ministry
  5. Support develop a pipeline of risk informed projects from the divisional Public Sector Investment Project Programme

 

Review/approval time required to review/approve the outputs prior to authorizing payments:

 

No

Deliverables

Payment

Due date

1

Support the lead consultant with risk informing the 10 Strategic Plan for the Ministry

20%

 

2

Integrate resilience measures into risk management framework, budget and planning standard operating procedures of the Ministry

 

20%

 

3

Support develop a framework for MRMDDM Resilient Financing Strategy

 

20%

 

4

Support the integration of risk into the database platform of the Ministry

 

20%

 

5

Support risk informed Public Sector Investment Project submissions for funding

20%

 

 

Submit the expected written outputs above in printed and soft versions; MS Word (.doc) format including power point presentation. Final evaluation report to be submitted in English.

 

 

Resources Provided

 

The consultant is expected to provide their own laptop and communications equipment. Desk space with be provided at the MRMDDM office in Suva, as well as in the UNDP Pacific Office.

 

 

Supervision/Reporting

 

The consultant will report to the Permanent Secretary of MRMDDM as well as the Project Manager for the UNDP Governance for Resilience Project under the overall guidance of the Resilience and Sustainable Development Team Leader. The consultant will work in collaboration with the MRMDDM staff and Gov4Res team.

 

 

Requirement for Qualifications & Experience

  • At least 7 years’ experience in the management and implementation of disaster risk management; adaptation to climate change; disaster response and recovery, and environmental management and permitting processes
  • Masters Degree in social sciences or discipline relevant to environmental management and/or climate change
  • Familiarity with development planning particularly strategic or national sustainable development planning processes and linkages with sectoral and sub-national planning;
  • Experience in integrating cross-cutting issues into development planning and budgetary processes;
  • Technical expertise, knowledge and programming skills relating to climate change and disaster risk management, including vulnerability analysis and assessment tools, and mainstreaming climate change and disaster risk management into national development plans, policies and budgetary processes;
  • Excellent writing and drafting skills and experience of providing policy advice at the regional or national level;
  • Knowledge of the Pacific region; and
  • Fluency in English (written and oral) is essential.

Functional Competencies

  • Excellent communication and advocacy skills;
  • Proven ability to conceptualise, develop, plan and manage human rights interventions as well as transfer knowledge and skills;
  • Experienced in delivering training and other needed capacity/ institutional building support to a wide range of stakeholders;
  • Ability to coach, mentor, motivate and develop staff and encourage good performance;
  • Promotes sharing of knowledge and experience, and actively works towards continued learning and development;
  • Good interpersonal skills with experience of networking with partners at all levels;
  • Good understanding of national and international human rights mechanisms, and excellent inter-personal skills;
  • Ability to establish priorities and to plan, coordinate and monitor work of others, ability to make timely decisions;
  • Displays cultural, gender, religion, race, and age sensitivity and adaptability and capacity to work effectively in a multicultural environment.

 

Location

  • The consultant is preferably situated in Fiji

 

 

Payment Schedule (if required):

No

Deliverables

Payment

1

Support the lead consultant with risk informing the 10 Strategic Plan for the Ministry

20%

2

Integrate resilience measures into risk management framework, budget and planning standard operating procedures of the Ministry

 

20%

3

Support develop a framework for MRMDDM Resilient Financing Strategy

 

20%

4

Support the integration of risk into the database platform of the Ministry

 

20%

5

Support risk informed Public Sector Investment Project submissions for funding

20%

  

 

Evaluation

 

Cumulative analysis

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and financial criteria/ proposal weighs 30%

 

  • Technical criteria weighting: 70%
  • Financial criteria weighting: 30%

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment.

 

 

 

 

No.

Criteria

Weighting

1

At least 7 years’ experience in the management and implementation of disaster risk management; adaptation to climate change; disaster response and recovery, and environmental management and permitting processes

20

2

Masters Degree in social sciences or discipline relevant to environmental management and/or climate change

5

3

Familiarity with development planning particularly strategic or national sustainable development planning processes and linkages with sectoral and sub-national planning

10

4

Experience in integrating cross-cutting issues into development planning and budgetary processes

10

5

Technical expertise, knowledge and programming skills relating to climate change and disaster risk management, including vulnerability analysis and assessment tools, and mainstreaming climate change and disaster risk management into national development plans, policies and budgetary processes

10

6

Excellent writing and drafting skills and experience of providing policy advice at the regional or national level

10

7

Knowledge of the Pacific region

5

 

 

 

70

 

 

 

Proposal Submission

 

Offerors must send the following documents:
 

  • CV including names/contacts of at least 3 referees;
  • A cover letter indicating why the candidate considers himself/herself suitable for the required consultancy;
  • References/links to the past evaluation reports conducted;
  • Completed template for confirmation of Interest and Submission of Financial Proposal.

 

Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.

 

Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted.


Individuals applying for this consultancy will be reviewed based on their own individual capacity. The successful individual may sign an Individual Contract with UNDP or request his/her employer to sign a Reimbursable Loan Agreement (RLA) on their behalf by indicating this in the Offerors letter to Confirming Interest and Availability.

Consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee(Daily fees to include IC’s medical insurance costs.

), travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs.

 

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources

 

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

 

Bid Submission Address

https://etendering.partneragencies.org

BU Code: FJI10

Event ID: 0000006849

 

If you have not registered in the system before, you can register now by logging in using:

Username: event.guest

Password: why2change

Please use the bidder’s guide for submission of proposal

 

 

For any clarification regarding this assignment please write to procurement.fj@undp.org.

 

Women candidates are encouraged to apply.

 

The Fiji Office covers Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Palau, Solomon Islands, Tonga, Tuvalu and Vanuatu

 

Please note that this procurement process is being conducted through the online tendering system of UNDP. Bidders who wish to submit an offer must be registered in the system. Visit this page for system user guides and videos in different languages: https://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-notices/resources/

If already registered, go to https://etendering.partneragencies.org and sign in using your username and password. Use "Forgotten password" link if you do not remember your password. Do not create a new profile.

If you have never registered in the system before, you can register by visiting the above link, sign in with username below, and follow the instructions in the user guide:
  • Username: event.guest
  • Password: why2change

If you are interested to participate in this Tender, it is strongly recommended that you log in and subscribe to the Tender using "Accept Invitation" feature so you can keep updated with Tender amendments including deadline. Note that in case of inconsistencies between information in eTendering system and other premises, information in eTendering system prevails.
If you are facing login issues or have any challenges with using the eTendering system, please consult the various user guides/videos in the link below or contact the procurement focal point managing the tender you are interested in.

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http://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-notices/resources/