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National Consultant for the Midterm Review of the Low Carbon Urban Transport Project
Procurement Process :IC - Individual contractor
Office :UNDP Country Office - PHILIPPINES
Deadline :17-Sep-20
Posted on :04-Sep-20
Development Area :CONSULTANTS  CONSULTANTS
Reference Number :69718
Link to Atlas Project :
00086135 - Low Carbon Urban Transport System in the Philippines
Documents :
Terms of Reference
General Terms & Conditions for IC
Offeror's Template/Financial Proposal
P11 Template
Overview :

INTRODUCTION

This is the Terms of Reference (ToR) for -the Midterm Review (MTR) of the full-sized UNDP-supported GEF-financed project titled Promotion of Low Carbon Urban Transport Systems in the Philippines (PIMS# 5304) implemented through the Department of Transportation (DoTr), which is to be undertaken in 2020. The project started on 16 November 2017 and is in its fourth year of implementation. This ToR sets out the expectations for this MTR.  The MTR process must follow the guidance outlined in the document Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects.

PROJECT BACKGROUND INFORMATION

The project was designed to create an enabling environment for the commercialization of low carbon urban transport systems (e.g., electric and hybrid vehicles) in the Philippines. The project aims to do this through 1) effective enforcement of policies and support provided for the promotion of low carbon modes of transport; 2) adopting and implementing low carbon transport plans and/or programs in major cities; 3) increasing private sector participation in the widespread deployment and commercialization of low carbon transport systems; and 4) increasing private sector investment in low carbon transport systems. The project is being implemented through the Department of Transportation under a National Implementation Modality.

MTR PURPOSE

The MTR will assess progress towards the achievement of the project objectives and outcomes as specified in the Project Document, and assess early signs of project success or failure with the goal of identifying the necessary changes to be made in order to set the project on-track to achieve its intended results. The MTR will also review the project’s strategy and its risks to sustainability.

The findings shall be acted upon by UNDP, DoTr, and other government agencies and stakeholders. The findings and any other relevant lessons and recommendations is expected to contribute to the internal programming of UNDP and to existing and emerging national policy considerations, including but not limited to the enhancement and eventual implementation of the Nationally Determined Contributions (NDCs) and emerging considerations for greening the recovery of the Philippines from COVID-19.

TIMEFRAME

The total duration of the MTR will be approximately 40 working days over a time period of 9 weeks and shall not exceed five months from when the consultant(s) are hired. Assuming a start date of 15 September 2020 (1 October 2020), the tentative MTR timeframe is as follows:

                                   ACTIVITY

NUMBER OF WORKING DAYS

ADJUSTED COMPLETION DATE

Document review and preparing MTR Inception Report (MTR Inception Report due no later than 2 weeks before the MTR mission)

4 days (recommended: 2-4 days)

28 September 2020

MTR mission: stakeholder meetings, interviews, data collection

 

 

15 days (recommended: 7-15 days)

6 November 2020

Presentation of initial findings- last day of the MTR mission

1 day

6 November 2020

Preparing draft report (due within 3 weeks of the MTR mission)

10 days (recommended: 5-10 days)

20 November 2020

Finalization of MTR report/ Incorporating audit trail from feedback on draft report (due within 1 week of receiving UNDP comments on the draft)

4 days (recommended: 3-4 days)

10 December 2020

 

MTR ARRANGEMENTS

The principal responsibility for managing this MTR resides with the Commissioning Unit, which is the UNDP Philippines Country Office. The MTR shall be managed by the M&E Focal of the Country Office together with the Climate Action Programme Team.

An Evaluation Reference Group (ERG) shall be formed composed of principal representatives from project stakeholders (government partners, donor, representatives from the Project Board) that will perform an advisory role throughout the process, ensure that evaluation standards as provided by the United Nations Evaluation Group (UNEG) are adhered to, including safeguarding transparency and independence, advise on the relevance and appropriateness of questions, and support and provide input into the development of the management responses and key actions.

The Commissioning Unit will contract the consultants and ensure appropriate management of obligations for the MTR team and will provide an updated stakeholder list with contact details (phone and email). The Project Team will be responsible for liaising with the MTR team to provide all relevant documents, set up stakeholder interviews, and arrange other activities related to the MTR process.

TEAM COMPOSITION

A team of two independent consultants will conduct the MTR – one international consultant to function as review lead/coordinator (with experience and exposure to projects and evaluations in other regions globally) and one national consultant to function as technical expert. 

  • The review lead/coordinator (international consultant) will mainly be responsible for initiating and managing the MTR process and leading the overall design and writing of the MTR, maintaining the integrity and independence of the process, and ensuring that the MTR translates into a relevant and actionable product for organizational and national results-based management and development.
  • The technical expert (national consultant) will provide support to the review lead/coordinator [KA1] and serve as the subject matter expert at the national level. S/he should have a strong background on the subject and will mainly be responsible for studying the dynamics among stakeholders and how it affects project performance, progress and results achievement, and potential development pathways for the country, highlighting gains, uncovering gaps, and proposing appropriate corrective measures that the project can take.

 

The consultants cannot have participated in the project preparation, formulation, and/or implementation (including the writing of the Project Document) and should not have a conflict of interest with project’s related activities. 

 

PAYMENT SCHEDULE

  • 20% payment upon satisfactory delivery of the final MTR Inception Report and approval by the Commissioning Unit
  • 40% payment upon satisfactory delivery of the draft MTR report to the Commissioning Unit
  • 40% payment upon satisfactory delivery of the final MTR report and approval by the Commissioning Unit and RTA (via signatures on the TE Report Clearance Form) and delivery of completed TE Audit Trail

Criteria for issuing the final payment of 40%[1]:

  • The final MTR report includes all requirements outlined in the MTR TOR and is in accordance with the MTR guidance.
  • The final MTR report is clearly written, logically organized, and is specific for this project (i.e. text has not been cut & pasted from other MTR reports).
  • The Audit Trail includes responses to and justification for each comment listed.

In line with the UNDP’s financial regulations, when determined by the Country Office and/or the consultant that a deliverable or service cannot be satisfactorily completed due to the impact of COVID- 19 and limitations to the evaluation, that deliverable or service will not be paid.

Due to the current COVID-19 situation and its implications, a partial payment may be considered if the consultant invested time towards the deliverable but was unable to complete to circumstances beyond his/her control.

 

[1] The Commissioning Unit is obligated to issue payments to the MTR team as soon as the terms under the ToR are fulfilled.  If there is an ongoing discussion regarding the quality and completeness of the final deliverables that cannot be resolved between the Commissioning Unit and the MTR team, the Regional M&E Advisor and Vertical Fund Directorate will be consulted.  If needed, the Commissioning Unit’s senior management, Procurement Services Unit and Legal Support Office will be notified as well so that a decision can be made about whether or not to withhold payment of any amounts that may be due to the evaluator(s), suspend or terminate the contract and/or remove the individual contractor from any applicable rosters. See the UNDP Individual Contract Policy for further details:

https://popp.undp.org/_layouts/15/WopiFrame.aspx?sourcedoc=/UNDP_POPP_DOCUMENT_LIBRARY/Public/PSU_Individual%20Contract_Individual%20Contract%20Policy.docx&action=default       

Duties and Responsibilities

Complete details of Duties and Responsibilities can be viewed at the Terms of Reference attached herein.

 

Competencies

Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;

 

Required Skills and Experience

Candidates will be evaluated based on the Combined Rating methodology:

  • Technical qualifications = 70%
  • Financial Proposal =    30%

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based on the following qualifications (with the appropriate obtainable points):

Qualification

Obtainable Points

Education

  • At least a master’s degree in economics, statistics, social sciences, development studies, engineering, management, or other closely related field
    • Master’s degree – 14 points
    • Doctorate degree – 20 points

                20

Experience

  • At least 10 years of relevant experience with results-based management evaluation methodologies; application of SMART indicators and reconstruction or validation of baseline scenarios; remote evaluation and project evaluation/review experiences within the United Nations system will be considered an asset.
    • 10 years – 14 points
    • 11-12 years – 16 points
    • 13-14 years – 18 points
    • 15 years and above - 20 points

              20

  • At least 5 years of specific experience in conducting gender-sensitive evaluations and analyses
    • 5 years – 14 points
    • 6-7 years – 16 points
    • 8-9 years – 18 points
    • 10 years and above - 20 points

             20

  • At least 10 years of relevant experience and demonstrated competence in adaptive management, as applied to Climate Change, Energy, Infrastructure, Transport, and/or Technology (i.e. climate change mitigation, decarbonization/emissions reduction, technology incubation and transfer, commercialization, market development, and sustainability in relation to the transportation sector)
    • 10 years – 14 points
    • 11-12 years – 16 points
    • 13-14 years – 18 points
    • 15 years and above - 20 points

             20

  • Experience working in at least 5 evaluations within the Philippines;
    • 5 evaluations – 7 points
    • 6-7 evaluations – 8.5 points
    • 8 evaluations and above - 10 points

               10

Language

  • Fluency in written and spoken English.

              10

TOTAL

             100

Applicants who will only receive 70 points from the assessment of the CV will be qualified for the assessment of the Financial Proposal.

Recommended Presentation of Offer

Interested applicants must submit the following documents/information to demonstrate their qualifications at this given link https://jobs.undp.org/cj_view_job.cfm?cur_job_id=93765 Please group them into one (1) single PDF document as the application only allows to upload maximum one document. 

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; 
  3. Submission of one previous written document/report.
  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

 

Interested applicants to note that personal Medical/health insurance (to be purchased by the individual at his/her own expense) is mandatory for the issuance of contracts. Upon award of the contract, the consultant must be ready to submit proof of insurance valid during the contract duration.

The following templates / Annexes and IC General Terms & Conditions can be downloaded from http://gofile.me/6xdJm/bE9TCw8fU:

  • General Terms and Conditions for Individual Contract
  • Letter of Confirmation of Interest and Availability
  • P-11 form

In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.