Procurement Notices

The United Nations Human Settlements Programme, UN–Habitat, is the United Nations agency for human settlements development. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns, and cities with the goal of providing adequate shelter for all. The main documents outlining the mandate of the organization are the Vancouver Declaration on Human Settlements, Habitat Agenda, Istanbul Declaration on Human Settlements, the Declaration on Cities and Other Human Settlements in the New Millennium, and the Resolution 56/206. Its activities contribute to the overall objective of the United Nations to reduce poverty and promote sustainable development within the context and the challenges of a rapidly urbanizing world.

UN–Habitat is headquartered in Nairobi, Kenya, with a team of some 200 international and local staff, with regional offices for Asia and the Pacific in Fukuoka, Japan (ROAP–Fukuoka), for Latin America and the Caribbean in Rio de Janeiro, Brazil (ROLAC), and for Africa and the Arab States in Nairobi, Kenya (ROAAS). The regional office for Eastern Europe and Transition Countries is also based in Nairobi.

In the Philippines Country Office (CO), key programs and projects include national urban policy support, capacity development to manage urban development and settlements, climate change, post-disaster shelter recovery, urban planning, urban poverty reduction, and slum upgrading. Support to climate change programs and projects started as early as 2008 under the MDG Demo Project of the UN. Since then, the climate change program has evolved and grown into a strategic and regular technical assistance component of the Philippines Country Office.

PROJECT BACKGROUND

The United Nations Human Settlements Programme (UN-Habitat) is implementing a 3-year International Climate Initiative (IKI) supported project entitled “Building Climate Resiliency through Urban Plans and Designs.” The project aims to strengthen the capacities of national government agencies (NGAs) to promote and integrate urban adaptation planning and designs in the institutional policies and regulations to support local government actions and enhance the skills of local government units (LGUs) in developing resilient urban plans and designs.

The capacity of LGUs, given the spectrum of city classification and urbanization context of towns, likewise needs to be strengthened for them to be able to absorb, apply and inform the national agency policies and regulations on urban adaptation planning and design. Through showcasing capacity building of LGUs in developing resilient urban plans and designs and demonstrating their application of learning via implementation of small-scale projects and activities (Output 2), case-based learnings and guides could supplement existing HLURB and DILG planning guides and manuals (Output 4). As proof of concept is showcased in Output 2, bridging of urban adaptation plans and designs to implementation through access to climate financing would be crucial. Showcasing and demonstrating a process to capacitate and link cities to finance through an investment forum would result in innovative features of “project packaging and financing” (Output 3).

In this regard, a compendium of city case studies, one for each pilot city, will be developed with the following objectives:

• highlight the process that led to each LGU’s urban adaptation strategy and their selected urban design interventions
• demonstrate the learning process and experience of each LGU under the project
• capture the considerations in developing the LGUs’ urban plans and designs for climate adaptation

The development of city case studies is part of the project deliverables (Output 3 and 4) and will be part of project modules particularly the “national guide” and information kit for the BCRUPD Investment Forum this coming October-November 2020. A case study content editor is needed by the project to enhance the case study drafts of the following partner cities: Cagayan De Oro, Ormoc, and Tagum.

INSTITUTIONAL ARRANGEMENT

The consultant will be directly supervised by the BCRUPD Project Manager with technical guidance from the Climate Change Adviser. Outputs will be submitted to the Project Manager. Review and acceptance/approval of outputs will be managed by the UN-Habitat Country Program Manager and the Project Manager. The outputs (three city case studies) will be owned by UN-Habitat and users/audiences of the said documents are the partner LGUs, national government agencies, donor (IKI-BMU), UN-Habitat, climate change proponents and other development-oriented organizations. The Consultant is required to report to the Project Manager (virtual) on a weekly basis and will be asked to attend project meetings when necessary. The Consultant will only coordinate and liaise with the project team during the whole course of contract implementation.

All work (meetings, coordination) will be done virtually. The contract is “work from home arrangement” and no travel is required for this assignment. The consultant is expected to provide for his/her computer/laptop and other logistical requirements such as communications.

SCOPE OF PRICE PROPOSAL

The proposed contract price is based on a lump sum amount paid all-inclusive for the actual professional services, communications, etc. Payment will be made in two installments based on UNHABITAT’s acceptance of the following outputs: 1st submission and acceptance of three (3) case study drafts of Cagayan de Oro, Ormoc, and Tagum and 2nd submission of copy edit-ready city case studies of Cagayan de Oro, Ormoc, and Tagum.

Benchmark for the financial proposal will be the number of workdays allotted to complete the assignment of developing/finalizing three city case studies. The estimated number of workdays for this assignment is at least 24 days. The output submission will be in the form of e-copy (Word file), fit to A4 size, using 12pt Times New Roman font.

Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of the contract, the Consultant must be ready to submit proof of insurance valid during the contract duration.

DURATION OF CONTRACT

The consultant is expected to edit (content editing) 3 case studies within 24 days or 8 days per case study spread over one (1) month, covering the period of  25 September to 24 October 2020.

Duties and Responsibilities

The consultant will directly report to the BCRUPD National Project Coordinator and will be responsible for the following tasks for three (3) city case studies:

• Enhance the case study drafts through full editing based on the agreed content, outline, number of pages using the available materials/documents of the BCRUPD project
• Edit the substance and text to achieve a seamless narrative and presentation of information
• Ensure that all sections, appendixes (if any), and footnotes are complete
• Check completeness of tables, charts, graphs, figures, and photos, and ensure their conformity with the text and other relevant information.
• Coordinate with the project team members in performing the assigned tasks.
• Attend project virtual meetings when needed

Competencies

• Professionalism: Ability to identify issues, analyze, and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet, and other databases.  Ability to apply judgment in the context of assignments given, plan own work, and manage conflicting priorities.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Team Work:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Required Skills and Experience

Offers will be evaluated based on the combined scoring method :

• Technical qualifications = 70%
• Financial Proposal =    30%

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based on the following qualifications (with the appropriate obtainable points): 

Applicants who will only receive 70 points from the assessment of the CV and sample works will be qualified for the assessment of the Financial Proposal.

Recommended Presentation of Offer

Interested applicants must submit the following documents/information to demonstrate their qualifications at this given link https://jobs.undp.org/cj_view_job.cfm?cur_job_id=93863   

Please group them into one (1) single PDF document as the application only allows to upload maximum one document. 

1. Duly accomplished Offeror's Letter to UNDP Confirming Interest and Availability for the IC that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
2. Submission of at least 2 completed works/documents to Demonstrate experience in editorial work for issues related to climate change and urban development.
3. Financial Proposal (Annex 2 of Offeror's Letter to UNDP Confirming Interest and Availability). The financial proposal shall specify an all-inclusive lump sum fee. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal must additionally include a breakdown of this daily fee (including all foreseeable expenses to carry out the assignment).
4. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

Interested applicants to note that personal Medical/health insurance (to be purchased by the individual at his/her own expense) is mandatory for the issuance of contracts. Upon award of the contract, the consultant must be ready to submit proof of insurance valid during the contract duration.

The following templates / Annexes and IC General Terms & Conditions can be downloaded from http://gofile.me/6xdJm/bE9TCw8fU:

• General Terms and Conditions for Individual Contract
• Letter of Confirmation of Interest and Availability
• P-11 form

In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.